Dupage Policy Journal

DuPage County Public Works Committee met Nov. 19

Here are the minutes provided by the committee:

1. CALL TO ORDER

9:00 AM meeting was called to order by Chair Paula Garcia at 9:00 AM.

2. ROLL CALL

Vice Chair Mary Ozog arrived at 9:11 am due to attending another committee meeting.

Chair Paula Garcia made a motion to appoint Member Liz Chaplin for quorum purposes.

PRESENT Cronin Cahill, Garcia, Zay, and Chaplin

ABSENT DeSart, and Galassi

LATE Ozog

3. CHAIRWOMAN'S REMARKS - CHAIR GARCIA

No remarks were offered.

4. PUBLIC COMMENT

No public comments were offered.

5. APPROVAL OF MINUTES

5.A. 24-3098

Public Works Committee Minutes - Regular Meeting - Tuesday November 5, 2024

RESULT: APPROVED

MOVER: Paula Garcia

SECONDER: Jim Zay

6. BUDGET TRANSFERS

6.A. 24-3099

Facilities Management – Transfer of funds from account number 5000-2704-54010-DE-SE0000181 (Building Improvements) in the amount of $7,681.00 to account numbers 5000-2704-50000-DE-SE0000181 (Regular Salaries), 5000-2704-50010- DE-SE0000181 (Overtime), 5000-2704-51010- DE-SE0000181 (Employer Share IMRF), 5000-2704-51030- DE-SE0000181 (Employer Share Social Security), and 5000-2704-51040- DE-SE0000181 (Employee Medical and Hosp Insurance) for a total amount of $7,681.00, to reimburse the Public Works Department for their electricians work on the EECBG grant funded vehicle charging stations.

RESULT: APPROVED

MOVER: Paula Garcia

SECONDER: Liz Chaplin

7. CLAIMS REPORT

7.A. 24-3100

Payment of Claims - Public Works and Facilities Management

RESULT: APPROVED

MOVER: Paula Garcia

SECONDER: Jim Zay

8. CONSENT ITEMS

8.A. 24-3101

Insituform Technologies, LLC. (7270SERV) - Contract Extension to June 30, 2025, to complete outstanding work, for Public Works. No change in contract total.

RESULT: APPROVED

MOVER: Paula Garcia

SECONDER: Cynthia Cronin Cahill

9. JOINT PURCHASING AGREEMENT

9.A. PW-P-0030-24

Recommendation for the approval of a contract purchase order to Olsson Roofing Company, Inc., for preparing, removing, and replacing the roof of the Marionbrook Administration Building, for the period of November 26, 2024 to June 30, 2025, for a total contract amount not to exceed $189,755. Contract pursuant to the Intergovernmental Cooperation Act, per the TIPS Contract #23010402.

RESULT: APPROVED AND SENT TO FINANCE

MOVER: Paula Garcia

SECONDER: Liz Chaplin

10. BID AWARD

10.A. 24-3102

Recommendation for the approval of a contract to RAM Mechanical Services, Inc., for an unforeseen repair of the compressor for the chiller at the Woodridge Greene Valley Wastewater Treatment Plant, for the period of September 1, 2024 to November 30, 2024, for a total contract amount not to exceed $5,418, per lowest responsible bid #S3545.

RESULT: APPROVED

MOVER: Paula Garcia

SECONDER: Liz Chaplin

11. PROFESSIONAL SERVICES AGREEMENT

11.A. FM-P-0042-24

Recommendation for the approval of a contract to Kluber, Inc., to provide on-call Professional Architectural and Engineering Services, as needed, for Facilities Management, for the period December 1, 2024 through May 31, 2028, for a total contract amount not to exceed $200,000. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq.

RESULT: APPROVED AND SENT TO FINANCE

MOVER: Paula Garcia

SECONDER: Liz Chaplin

12. OLD BUSINESS

No old business was discussed.

13. NEW BUSINESS

13.A. Quiet Rooms

Facilities Management Project Supervisor Geoff Matteson discussed options for quiet rooms around the 421 Building for Employees and Visitors alike. Director of Facilities Management Tim Harbaugh and Mr. Matteson answered any questions from Member Zay, Member Cahill, and Member Chaplin about design, sizing options, and timelines.

14. ADJOURNMENT

With no further business, the meeting was adjourned.

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