Dupage Policy Journal

City of Darien Municipal Services Committee met Nov. 25

Here are the minutes provided by the committee:

PRESENT: Alderman Thomas Belczak – Chairman, Alderman Ted Schauer, Alderman Ralph Stompanato

ABSENT: None

OTHERS: Mr. Dan Gombac – Director

Establish Quorum

Chairperson Thomas Belczak called the meeting to order at 6:00 p.m. at the City of Darien City Hall, 1702 Plainfield Road, Darien, Illinois. Chairperson Belczak declared a quorum present. New Business

a. Resolution – Accepting a proposal from Sutton Ford, Inc., for the purchase of a 2025 Ford F550 4x4 xl super chassis cab model with a service box body, snow plow equipment package, lighting accessories, and hydraulic controls, crane, lighting pertinent controls and hardware in an amount not to exceed $119,349.

Mr. Dan Gombac, Director reported that the new truck would be a replacement for Unit 600 and would have a larger cab and service body. He reported that all truck decals would be included in the purchase, making the price $121,000.

There was no one in the audience wishing to present public comment.

Alderman Stompanato made a motion, and it was seconded by Alderman Schauer approval of a Resolution accepting a proposal from Sutton Ford, Inc., for the purchase of a 2025 Ford F550 4x4 xl super chassis cab model with a service box body, snow plow equipment package, lighting accessories, and hydraulic controls, crane, lighting pertinent controls and hardware in an amount not to exceed $119,349.

Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.

b. Resolution – Authorizing Titan Safety Management to assist the public works department in further developing their safety program and providing employee safety training services to the employees in public works in an amount not to exceed $10,427.04.

c. Motion – Authorizing the purchase of safety related equipment as necessitated from the safety training program in an amount not to exceed $10,000.

Mr. Dan Gombac, Director reported that Public Works had ongoing policies and procedures to work with certain chemicals and additives in the field, and that there would be certain trainings required to working with different materials. He reported that the vendor would be an IRMA consultant that would keep employees up to date with safety procedures and update safety equipment.

There was no one in the audience wishing to present public comment.

Alderman Schauer made a motion, and it was seconded by Alderman Stompanato approval of a Resolution authorizing Titan Safety Management to assist the public works department in further developing their safety program and providing employee safety training services to the employees in public works in an amount not to exceed $10,427.04 and approval of a Motion authorizing the purchase of safety related equipment as necessitated from the safety training program in an amount not to exceed $10,000.

Upon voice vote, the MOTION CARRIED UNIMOUSLY 3-0.

d. Resolution – Accepting a proposal from JC Landscaping and Tree at the schedule of prices for the placement of topsoil and for the purchase and placement of fertilizer and sod for landscape restoration services for a period of May 1, 2025 through April 30, 2026.

Mr. Dan Gombac, Director reported that this would be an opportunity for professional assistance in projects Staff cannot complete, like front yard storm restoration.

There was no one in the audience wishing to present public comment.

Alderman Stompanato made a motion, and it was seconded by Alderman Schauer approval of a Resolution accepting a proposal from JC Landscaping and Tree at the schedule of prices for the placement of topsoil and for the purchase and placement of fertilizer and sod for landscape restoration services for a period of May 1, 2025 through April 30, 2026.

Upon voice vote, the MOTION CARRIED UNANIMOUSLY.

e. Resolution – Accepting a proposal from Ferguson Waterworks for Culvert Metal Pipes, Metal Bands and Metal Flared End Sections and fittings on a cost per unit basis as required for various Public Works projects for a period of May 1, 2025 through April 30, 2026.

j. Resolution – Accepting a proposal from Ferguson Waterworks for Smith and Blair Stainless Steel Water Main Repair Clamps Style 226 with stainless steel bolts for the maintenance of water system.

Mr. Dan Gombac, Director reported that this would provide routine maintenance, preventative measures and improvements to prepare for the year. He further reported that the vendor would be on standby to replace clamps as needed. 

There was no one in the audience wishing to present public comment.

Alderman Schauer made a motion, and it was seconded by Alderman Stompanato approval of a Resolution accepting a proposal from Ferguson Waterworks for Culvert Metal Pipes, Metal Bands and Metal Flared End Sections and fittings on a cost per unit basis as required for various Public Works projects for a period of May 1, 2025 through April 30, 2026 and approval of a Resolution accepting Accepting a proposal from Ferguson Waterworks for Smith and Blair Stainless Steel Water Main Repair Clamps Style 226 with stainless steel bolts for the maintenance of water system.

Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.

f. Resolution – Accepting a proposal from Core & Main for High Density Polyethylene Pipes, bands, flared end sections and fittings as required for various Public Works projects for a period of May 1, 2025 through April 30, 2026.

k. Resolution – Accepting a proposal from Core & Main for Type K Copper Pipe for the maintenance of the water system for a period of May 1, 2025 through April 30, 2026.

m. Resolution – Accepting a proposal from Core & Main for various water valves for the maintenance of the water system at the proposed unit price for a period of May 1, 2025 through April 30, 2026.

Mr. Dan Gombac, Director reported that the HDPE Pipes would be a proven long-term solution for larger drainage projects. He reported that the copper pipes would be for the underground water system. He further reported that water valves can seal and would only need to be replaced every so often.

There was no one in the audience wishing to present public comment.

Alderman Stompanato made a motion, and it was seconded by Alderman Schauer approval of a Resolution accepting a proposal from Core & Main for High Density Polyethylene Pipes, bands, flared end sections and fittings as required for various Public Works projects for a period of May 1, 2025 through April 30, 2026, approval of a Resolution accepting a proposal from Core & Main for Type K Copper Pipe for the maintenance of the water system for a period of May 1, 2025 through April 30, 2026, and approval of a Resolution accepting a proposal from Core & Main for various water valves for the maintenance of the water system at the proposed unit price for a period of May 1, 2025 through April 30, 2026.

Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.

g. Resolution – Accepting a proposal from Norwalk Tank Company for storm sewer structures, iron sewer grates, concrete adjusting rings as required for various Public Works projects for a period of May 1, 2025 through April 30, 2026.

Mr. Dan Gombac, Director reported that all materials would be made-to-order, or standard built depending on the project and that there would be a bid on all items. 

There was no one in the audience wishing to present public comment.

Alderman Schauer made a motion, and it was seconded by Alderman Stompanato approval of a Resolution accepting a proposal from Norwalk Tank Company for storm sewer structures, iron sewer grates, concrete adjusting rings as required for various Public Works projects for a period of May 1, 2025 through April 30, 2026.

Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.

l. Resolution – Accepting a proposal from Underground Pipe & Valve, Company for Mueller Brand brass fittings for the maintenance of the water system for a period of May 1, 2025 through April 30, 2026.

n. Resolution – Accepting a proposal from Underground Pipe and Valve Co., for the Clow Eddy fire hydrant repair parts as required for a period of May 1, 2025 through April 30, 2026.

o. Resolution – Accepting a proposal from Underground Pipe and Valve Co., for the Clow Medallion fire hydrant repair parts as required for a period of May 1, 2025 through April 30, 2026.

Mr. Dan Gombac, Director reported that the various parts and maintenance would be for the 5-7 hydrants located within City limits. He further reported that parts would be available throughout the year.

There was no one in the audience wishing to present public comment.

Alderman Schauer made a motion, and it was seconded by Alderman Stompanato approval of a Resolution accepting a proposal from Underground Pipe & Valve, Company for Mueller Brand brass fittings for the maintenance of the water system for a period of May 1, 2025 through April 30, 2026, approval of a Resolution accepting a proposal from Underground Pipe and Valve Co., for the Clow Eddy fire hydrant repair parts as required for a period of May 1, 2025 through April 30, 2026, and approval of a Resolution accepting a proposal from Underground Pipe and Valve Co., for the Clow Medallion fire hydrant repair parts as required for a period of May 1, 2025 through April 30, 2026.

Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.

h. Resolution – Accepting a proposal from EJ USA, Inc., for storm sewer structures, iron sewer grates, concrete adjusting rings as required for various Public Works projects for a period of May 1, 2025 through April 30, 2026.

q. Resolution – Accepting a proposal from EJ USA, Inc., for the East Jordan WaterMaster 5CD250 and WaterMaster 5BR250 fire hydrant repair parts.

Mr. Dan Gombac, Director reported that the supplier of storm sewer structures would provide wholesale prices to municipalities, which would be maintenance items for the Water Department. 

There was no one in the audience wishing to present public comment.

Alderman Stompanato made a motion, and it was seconded by Alderman Schauer approval of a Resolution accepting a proposal from EJ USA, Inc., for storm sewer structures, iron sewer grates, concrete adjusting rings as required for various Public Works projects for a period of May 1, 2025 through April 30, 2026 and approval of a Resolution accepting a proposal from EJ USA, Inc., for the East Jordan WaterMaster 5CD250 and WaterMaster 5BR250 fire hydrant repair parts.

Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.

i. Resolution – Accepting a proposal from Shreve Services, Inc., for topsoil at the specified unit prices for various public works projects for a period of May 1, 2025 through April 30, 2026.

Mr. Dan Gombac, Director reported that topsoil would be used for restoration. He reported that the vendor would order material and dish it out as needed.

There was no one in the audience wishing to present public comment.

Alderman Schauer made a motion, and it was seconded by Alderman Stompanato approval of a Resolution accepting a proposal from Shreve Services, Inc., for topsoil at the specified unit prices for various public works projects for a period of May 1, 2025 through April 30, 2026.

Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.

p. Resolution – Accepting a proposal from Water Products Company for the Clow F2500 fire hydrant repair parts as required for a period of May 1, 2025 through April 30, 2026.

Mr. Dan Gombac, Director reported that this would be for further hydrant parts.

There was no one in the audience wishing to present public comment.

Alderman Stompanato made a motion, and it was seconded by Alderman Schauer approval of a Resolution accepting a proposal from Water Products Company for the Clow F2500 fire hydrant repair parts as required for a period of May 1, 2025 through April 30, 2026.

Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.

r. Minutes – October 28, 2024 Municipal Services Committee

There was no one in the audience wishing to present public comment.

Alderman Schauer made a motion, and it was seconded by Alderman Stompanato approval of the October 28, 2024 Municipal Services Committee Meeting Minutes.

Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0. 

Director’s Report

Mr. Dan Gombac, Director reported that the Plainfield wall project would be moving forward to a meeting with DuPage County scheduled for December 3 at Darien City Hall. He reported that an engineering rendering and preliminary plans would be presented.

Mr. Gombac reported that two wards had completed concrete grinding. He reported that there would be a reduction in the upcoming concrete program and would continue working to meet new ADA guidelines.

Mr. Gombac reported that there were concerns with the structure of the salt shed; walls had begun to buckle, and salt and brine would be potentially damaging the steel. He reported that he had been working with Christopher Burke Engineering to work out a solution to reinforce the structure.

Next Scheduled Meeting

Chairperson Tom Belczak announced that the next meeting is scheduled for Monday, December 23, 2024.

ADJOURNMENT

With no further business before the Committee, Alderman Schauer made a motion, and it was seconded by Alderman Stompanato to adjourn. Upon voice vote, the MOTION CARRIED UNANIMOUSLY, and the meeting adjourned at 6:30 p.m.

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