Dupage Policy Journal

City of Warrenville Public Works and Infrastructure Committee of the Whole met Oct. 14

Here are the minutes provided by the committee:

A. CALL TO ORDER

Chairman Barry called the meeting to order at 7:00 p.m.

B. ROLL CALL

Physically Present: Chairman Clare Barry, Mayor David Brummel, and Aldermen: Stuart Aschauer, J.P. Augustynowicz, Kathy Davolos, Craig Kruckenberg, John Lockett, Bill Weidner, and Judy Wilkie

Absent: None

Also Present: City Administrator Cristina White, Assistant City Administrator Alma Morgan, Public Works Director Phil Kuchler, Utility Maintenance Superintendent Zach Jardine, Senior Civil Engineer Kristine Hocking, Asset Management Analyst Kassandra Hernandez-Galvan, Capital Maintenance Superintendent Jamie Clark, Street Division Crew Leader Jeff Simmons, City Treasurer Maury Goodman and City Clerk Julie Clark

Also Absent: Utility Division Crew Leader Joe McFadden and Executive Assistant and Deputy City Clerk Dawn Grivetti

C. PLEDGE OF ALLEGIANCE

Chairman Barry led the Pledge of Allegiance.

D. CITIZENS COMMENTS

There were no comments from the public at this time.

E. OFFICIALS AND STAFF COMMENTS

There were no comments from officials or staff.

F. BUSINESS OF MEETING

1. Consideration of Riverbank Restoration Contract

Senior Civil Engineer (SCE) Hocking stated that in January 2024, City Council approved an intergovernmental agreement with DuPage County in the amount of $25,000 for consulting and planting of native trees and shrubs that were originally promised to a private property owner along the West Branch DuPage River north of Warrenville Road as part of the West Branch River meandering project. Staff obtained a quote for the work from ENCAP, Inc. and is requesting to move forward with the agreement, totaling $28,875. DuPage County will contribute $25,000.

Alderman Weidner asked if the planted trees would be protected from nuisance animals. SCE Hocking replied that she would inform the contractor of the request.

ALDERMAN LOCKETT MADE A MOTION, seconded by Ald. Wilkie, to recommend the City Council pass a resolution waiving competitive bidding and approving a contract with ENCAP, Inc for riverbank restoration along the West Branch DuPage River.

MOTION CARRIED VIA VOICE VOTE

2. Consideration of Purchase of Dais Devices for Elected Officials

Assistant City Administrator (ACA) Morgan stated that, following the direction of City Council and extensive research on devise options, staff is recommending the purchase of laptops for Council member’s use at the dais for viewing agenda packets electronically. The estimated cost is just over $14,000, and includes labor and equipment for additional connectivity if needed. If approved, the laptops could be distributed as early as November.

There was discussion regarding the security, liability, and longevity of the devices. ACA Morgan indicated the devices would be assigned to the officials and could leave the building. Orbis will provide security software to protect the devices anywhere they would be in use, and they would be covered under the Cities liability insurance policy as well. She also stated the devices would be added to the City’s rotating device replacement schedule with a life expectancy of five to six years.

ALDERMAN KRUCKENBERG MADE A MOTION, seconded by Ald. Davolos, to recommend the City Council approve the purchase of 10 Lenovo ThinkBook 16” laptops for Elected Officials and authorize the installation of low-voltage wiring in Council Chambers, if necessary.

MOTION CARRIED VIA VOICE VOTE

3. Consideration of Fire Hydrant Easement Agreement on Batavia Road Utility Maintenance Superintendent (UMS) Jardine stated that, during a recent construction project, a fire hydrant on Batavia Road in front of Warrenville Grove Animal Hospital was removed. The hydrant now needs to be reinstalled within 50 feet of the system connection to be compliance with the fire department. An easement will be required for staff to install the hydrant on private property. There were no comments or questions from the Council.

ALDERMAN DAVOLOS MADE A MOTION, seconded by Ald. Wilkie, to recommend the City Council pass an ordinance approving an easement agreement for the installation and maintenance of a fire hydrant at 3S481 Batavia Road.

MOTION CARRIED VIA VOICE VOTE

4. Consideration of Change Order #3 for OTRS #2 Phase I & Utility Project Construction Services

SCE Hocking stated that the City’s agreement with Engineering Resource Associates, Inc. for OTRS #2 engineering and construction services underestimated the time required for inspections. As the project began, it became clear that a construction inspector was needed on site every day given the unique nature of the project. This is the third change order request needed for this project. The first two were under $10,000 and could be approved by staff. This change order, being over $15,000 requires City Council approval. There were no comments or questions from the Council.

ALDERMAN LOCKETT MADE A MOTION, seconded by Ald. Wilkie, to recommend the City Council pass a resolution approving Change Order #3 for the construction services for 2024 OTRS #2 Phase 1 and Utility Improvements Construction Services with Engineering Resource Associates, Inc.

MOTION CARRIED VIA VOICE VOTE

5. Consideration of Engineering Design Contract for Shaw Drive Area Street Rehabilitation Project

Public Works Director (PWD) Kuchler stated the City has applied for a Community Development Block Grant from DuPage County in the amount of $600,000 for the Shaw Drive Area Street Rehabilitation Project. If approved and depending on when the federal government releases the funding, construction could occur as early as 2025.

Staff is requesting Council approval to proceed with plans so the City would be ready when the grant funding comes through. There were no comments or questions from the Council.

ALDERMAN KRUCKENBERG MADE A MOTION, seconded by Ald. Davolos, to recommend the City Council pass a resolution approving a professional services agreement with Thomas Engineering Group, LLC for design engineering services relating to the Shaw Drive Area Street Rehabilitation Project in the amount of $68,000 plus reimbursable expenses.

MOTION CARRIED VIA VOICE VOTE

6. Review and file Public Works Department FY 2025 Work Program and Decision Package Status Report

The Public Works Department FY 2025 Work Program and Decision Package status report was presented for review. There were no comments regarding the report.

NO COMMITTEE ACTION WAS TAKEN NOR REQUESTED

G. MISCELLANEOUS

There were no miscellaneous items discussed.

H. ADJOURN 

ALDERMAN Lockett MADE A MOTION, seconded by Ald. Davolos to adjourn.

MOTION ADOPTED VIA VOICE VOTE

The meeting adjourned at 7:20 p.m.

https://www.warrenville.il.us/AgendaCenter/ViewFile/Minutes/_10142024-1426