City of Warrenville Community Development Committee of the Whole met Sept. 9

City of Warrenville, IL | City of Warrenville, IL Website

By Angelica Saylo Pilo

Oct 6, 2024

City of Warrenville Community Development Committee of the Whole met Sept. 9

Here are the minutes provided by the committee:

A. CALL TO ORDER

Chairman Weidner called the meeting to order at 7:00 p.m.

B. ROLL CALL

Physically Present: Chairman Bill Weidner, and Aldermen: Stuart Aschauer, John Paul Augustynowicz, Clare Barry, Kathy Davolos, Craig Kruckenberg, John Lockett, and Judy Wilkie

Absent: Mayor David Brummel

Also Present: City Administrator Cristina White, Assistant City Administrator Alma Morgan, Community and Economic Development Director Amy Emery, Public Works Director Phil Kuchler, Senior Civil Engineer Kristine Hocking, Asset Management Analyst Kassandra Hernandez-Galvan, and Executive Assistant and Deputy City Clerk Dawn Grivetti

Also Absent: City Clerk Julie Clark and City Treasurer Maury Goodman

C. PLEDGE OF ALLEGIANCE

Chairman Weidner led the Pledge of Allegiance.

D. CITIZENS COMMENTS

Jim McDermott, Warrenville, announced the Knights of Columbus Tootsie Roll Drive will take place September 13 and 14, 2024, at various intersections around Warrenville.

E. OFFICIALS AND STAFF COMMENTS

There were no comments from officials or staff.

F. BUSINESS OF MEETING

1. Consideration of Municipal Code Updates for Code Enforcement Community and Economic Development Director (CEDD) Emery talked about three important aspects of code enforcement: communication, relationship building, and having an effective Code. She added that the proposed City Code updates are expected to change the code in three ways: 1) to provide consistent language with respect to judgements and appeals; 2) to clarify property owner rights and responsibilities for maintaining public property adjacent to their residences; and 3) to address inconsistencies in the way residents can inform the City about code violations.

ALDERMAN LOCKETT MADE A MOTION, seconded by Ald. Wilkie, to recommend the City Council direct the City Attorney to prepare an Ordinance to provide clarifications and modifications to the City Code pertaining to Code Enforcement practices

MOTION ADOPTED VIA VOICE VOTE

2. Consideration of the Warren Tavern Property PSA and Lease Agreement CEDD Emery stated, following direction from the City Council, staff is presenting resolutions and agreements to facilitate conveyance of the Warren Tavern to the City and define future operation and maintenance responsibilities with the Warren Tavern Preservationists. She emphasized that the lease agreement with the Preservationists will become effective upon closing of the property conveyance.

Ald. Lockett asked if there is a term limit in the proposed lease agreement. CEDD Emery replied the lease is an annual renewable lease and includes provisions for termination if problems arise.

ALDERMAN BARRY MADE A MOTION, seconded by Ald. Wilkie, to recommend the City Council: (1) pass a resolution approving and authorizing the execution of a purchase and sale agreement with the Warren Tavern Illinois Preservationists NFP for the transfer of the Warren Tavern building to the City, and (2) pass a resolution approving and authorizing the lease agreement with the Warren Tavern Illinois Preservationists NFP for use of the Warren Tavern building

MOTION ADOPTED VIA VOICE VOTE

3. Consideration of Project Goals/Next Steps for Rental Registration Program CEDD Emery stated staff takes changes to work plans seriously and is requesting a change in the Community Development FY 2025 Work Plan regarding efforts to develop a Rental Registration and Crime Free Housing Program. She stated that, due to concerns about legal challenges, actions taken to address concerns present (or perceived) at the time the program was introduced, and confidence in the education outreach efforts by staff to achieve similar program benefits, staff is now recommending the item be removed from the Community Development FY 2025 Work Plan and revisited in 2030.

She described the review efforts of the City Council workgroup assigned to analyze the need for such a program and concluded that the program is no longer necessary at this time.

ALDERMAN LOCKETT MADE A MOTION, seconded by Ald. Wilkie, to recommend the City Council concur with the Workgroup Recommendation and direct staff to revise the CD FY 2025 Workplan to remove the Rental Registration and Crime Free Housing Programs.

MOTION ADOPTED VIA VOICE VOTE

4. Consideration of a Cleaning Contract for City Bbuildings

Asset Management Analyst (ASA) Hernandez-Galvan stated that, due to the impending expiration of the current cleaning service contract, staff issued a request for proposals (RFP) and selected Bravo Services Inc. as the City’s new janitorial services provider.

Ald. Lockett clarified the facilities included in the proposal. ASA Hernandez-Galvan confirmed that Cerny Park, the new Prairie Path Trailhead building, and the Warren Tavern are all included in the proposal.

ALDERMAN LOCKETT MADE A MOTION, seconded by Ald. Wilkie, to recommend the City Council pass a resolution approving a contract with Bravo Services, Inc. for Janitorial Services at City municipal facilities for a three-year term at an annual rate of $72,360.

MOTION ADOPTED VIA VOICE VOTE

5. Consideration of a Contract to Upgrade the Keyless Entry System

Public Works Director (PWD) Kuchler stated that earlier this year, staff issued an RFP to upgrade the access keypad system at City buildings with proximity card readers.

Following review of the submitted proposals, staff is recommending a contract be awarded to Orbis Solutions in the amount of $77,039.63. He added that, after selection, staff increased the scope of the work to include additional doors at City Hall and the Police Department, so the recommended contract is more than Orbis’s original proposal amount.

Ald. Davolos asked about the security procedure in the event a card is lost. PWD Kuchler replied that staff will have the ability to deactivate a lost card preventing unauthorized use.

ALDERMAN LOCKETT MADE A MOTION, seconded by Ald. Wilkie, to recommend the City Council pass a resolution approving a contract with Orbis Solutions, Inc. for a keyless entry system for City Buildings in the amount of $77,039.63.

MOTION ADOPTED VIA VOICE VOTE

6. Consideration of Highway Authority Agreement with IEPA for Warrenville Road Senior Civil Engineer (SCE) Hocking stated that, as part of the continued reporting on work performed at the Old Town Redevelopment Site (OTRS) #2, a Highway Authority Agreement is required to be approved by the City and IEPA for the Warrenville Road right-of-way. This agreement states that the City, as owner, will properly dispose of any contaminated soil during construction.

ALDERMAN KRUCKENBERG MADE A MOTION, seconded by Ald. Davolos, to recommend the City Council pass a resolution authorizing the City Administrator to execute the Highway Authority Agreement with the IEPA for Warrenville Road.

MOTION ADOPTED VIA VOICE VOTE

7. Consideration of Resolution Committing Additional Funding to the Route 59 Multi Use Path and Sidewalk Project for ITEP Grant Submission SCE Hocking stated that the City received additional Surface Transportation (STP) funding for the Route 59 multi-use paths project that would pay for 75% of construction and construction engineering costs. After evaluating the Illinois Transportation Enhancement Program (ITEP) grant application, staff concluded that if selected, the ITEP grant would pay for 80% of final and construction engineering as well as construction and easement acquisition. She added that, if awarded, the grant would further reduce the City’s local share of the project by $500,000.

Ald. Lockett asked if the City would lose any funding by applying for the additional grant. SCE Hocking confirmed the City would not loose any funding already awarded.

ALDERMAN LOCKETT MADE A MOTION, seconded by Ald. Wilkie, to recommend the City Council pass a resolution authorizing staff to apply for the ITEP grant and pledging to provide the City funds necessary for the local share for the Route 59 Multi-Use Paths project.

MOTION ADOPTED VIA VOICE VOTE

8. Review and File Informational Report on 2022 TIF Reimbursement Payments

The informational report was presented. There was no discussion.