Dupage Policy Journal

City of Elmhurst Finance Council Affairs & Administrative Services Committee met Aug. 12

Here are the minutes provided by the committee:

1. Call to Order

Vice Chair Jensen called the meeting to order at 7:00 p.m.

2. Roll Call 

Committee Members Present: Jensen, Nudera, Irby

Committee Members Absent: Talluto

Other Elected Officials Present: Curran

City Staff and Others Present: Coyle, Bruns, Kravets, Grabowski (7:16); Nick Bava, Sikich CPA LLC

3. Public Comment – None.

4. Receipt of Written Communication – None.

5. Business Before the Committee

A. Minutes of the July 22, 2024, meeting of the Finance, Council Affairs & Administrative Services Committee

A motion to approve the minutes of the July 22, 2024, FCA&AS Committee meeting was made by Alderman Nudera and seconded by Alderman Irby. A voice vote was taken, and the minutes were approved unanimously.

B. Report – 2023 Audited Annual Comprehensive Annual Financial Report

Mr. Nick Bava from Sikich CPA LLC reviewed the reports resulting from the fiscal year 2023 audit engagement. The City received an unmodified opinion on the reports, the highest opinion available. Mr. Bava also briefed the Committee on upcoming GASB standards and their anticipated impacts to the City’s financial reporting. Director Coyle presented an overview of the financial performance for 2023. A motion to approve the report recommending the City Council accept the 2023 Annual Comprehensive Financial Report and related communication from Sikich CPA LLC was made by Alderman Nudera and seconded by Alderman Irby. Roll Call vote: 3 ayes, 0 nays, 1 absent. Motion duly carried.

C. Report – Rates for Use of City-Owned EV Charging Stations

Director Kravets presented additional data requested by the Committee at the July 22 meeting, illustrating the average time electric vehicles have utilized the charging stations. The Committee noted that approximately 800 of the 3,000 plus sessions were exceeding the 3-hour time limit for those parking spaces. Committee and staff agreed to implement a fee that would be applied by ChargePoint to the vehicle owners account when a charging session exceeds 4 hours. A motion to approve the report with modifications, recommending that the City Council accept the implementation of a $1.32 per hour EV charging fee at its ChargePoint charging stations and a $33 fee to be applied when charging exceeds 4 hours, was made by Alderman Nudera and seconded by Alderman Irby. Roll Call vote: 3 ayes, 0 nays, 1 absent. Motion duly carried.

6. Other Business

Director Coyle provided a status update on audits being conducted by the Internal Revenue Service on the 2018 and 2019 general obligation bond issuances. The audit of the 2018 issue has been recommended for closure with no changes. All requested information has been submitted for the audit of the 2019 issue and staff awaits further communication.

7. Adjournment

A motion to adjourn was made by Alderman Irby and seconded by Alderman Nudera.  Motion carried by unanimous voice vote.

The meeting was adjourned at 8:04 p.m.

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