Dupage Policy Journal

DuPage County Public Works Committee met July 2

Here are the minutes provided by the committee:

1. CALL TO ORDER

9:00 AM meeting was called to order by Chair Garcia at 9:00 AM.

2. ROLL CALL

PRESENT DeSart, Garcia, and Zay

ABSENT Cronin Cahill, Galassi, and Ozog

MOTION TO ADD MEMBERS FOR QUORUM PURPOSES

Other Board Member present: Member Gustin (arrived at 9:10 a.m.)

Chair Garcia made a motion, seconded by Member DeSart, to allow Member Rutledge, Member Childress and Member Yoo participate as Public Works committee members at this meeting, for quorum purposes. All ayes, motion carried.

3. CHAIRWOMAN'S REMARKS - CHAIR GARCIA

Chair Garcia announced to the committee that there will be a joint event celebrating the Itasca Ray Franzen Bird Sanctuary Trail Groundbreaking and the Nordic Wastewater Treatment Plant Ribbon Cutting on August 6th at 2:00 p.m.

4. PUBLIC COMMENT

No public comments were offered.

5. APPROVAL OF MINUTES

5.A. 24-1889

Public Works Committee Minutes - Regular Meeting - Tuesday, June 18, 2024

RESULT: APPROVED

MOVER: Paula Garcia

SECONDER: Dawn DeSart

6. CLAIMS REPORT

6.A. 24-1890

Payment of Claims - Public Works and Facilities Management

RESULT: APPROVED

MOVER: Paula Garcia

SECONDER: Dawn DeSart

7. BID AWARD

7.A. PW-P-0015-24

Recommendation for the approval of a contract to Joseph J. Henderson and Son, Inc., for the rehabilitation of the Woodridge Greene Valley Wastewater Treatment Plant headworks and grit removal process, for the period of June 11, 2024 to November 30, 2026, for a total contract amount not to exceed $18,869,424.90; per lowest responsible bid # 22-191-PW.

RESULT: APPROVED AND SENT TO FINANCE

MOVER: Paula Garcia

SECONDER: Dawn DeSart

8. BID RENEWAL

8.A. FM-P-0030-24

Recommendation for the approval of a contract to Fox Valley Fire & Safety Company, for preventative maintenance, testing and repair of the Non-Edwards System Technology Fire Alarm and Life Safety Systems for County facilities, for the period of August 28, 2024 through August 27, 2025, for a total contract amount not to exceed $117,500 ($95,000 for Facilities Management, $1,500 for Animal Services, $10,000 for Division of Transportation, $11,000 for Public Works), per renewal option under bid award #22-080-FM. Second of three options to renew.

A motion was made by Chair Garcia, and seconded by Member Childress, to approve this item and send to the Finance committee. All ayes, motion carried.

RESULT: APPROVED AND SENT TO FINANCE

9. ACTION ITEMS

9.A. 24-1891

Recommendation for the approval of a contract to Menards to provide a variety of products for Public Works, for the period of August 1, 2024 to November 30, 2024, for a total contract amount not to exceed $14,500.01.

RESULT: APPROVED

MOVER: Paula Garcia

SECONDER: Jim Zay

10. ORDINANCE

10.A. PW-O-0003-24

An ordinance regulating parking facilities for Electric Vehicles on the DuPage County campus.

Member DeSart and Member Rutledge inquired on how the Electric Vehicles charging cost would be charged.

RESULT: APPROVED AND SENT TO FINANCE

MOVER: Paula Garcia

SECONDER: Dawn DeSart

11. PRESENTATION

11.A. Public Works and Facilities Management FY25 Capital Budget Presentation

The Public Works department and Facilities Management department presented a joint presentation on their 2025 Proposed Capital Budget submissions.

Public Works Operations Manager Sean Reese began by presenting for Public Works. He provided an overview of the Capital Improvements for Sewer Operations, Water Operations, Administrative and Maintenance Operations. He went over the Public Works Capital Improvement spending forecast for the rest of 2024 to 2025 as well. Public Works Director Nick Kottmeyer let the committee know that all of the projects listed are part of the Public Works long term plan.

Deputy Director of Facilities Management Tim Harbaugh presented for Facilities Management, and provided a summary the current Capital Improvements construction projects. He then went over the Facilities Management FY25 capital request and future projects. Director Kottmeyer emphasized future potential funding opportunities as well.

11.B. 2024-2025 CFRA Projections

Capital Projects Energy Analyst Ian Johnstone and Public Works Buyer Drew Cormican presented a summary of what has happened since staff has bid out prices for electricity, and ultimately decided to enroll in ComEd hourly pricing. They let the committee know that the ComEd Commercial hourly Pricing has been above the Fixed Bid Pricing approx. 10% of the time, what has saved an estimated 30% on Electrical Supply Costs over the past two months. Ian Johnstone provided the committee with a history on CFRA (Carbon Free Resource Adjustment) and the future predictions for the CFRA.

12. DISCUSSION

12.A. Heritage Gallery Update

Facilities Management Project Supervisor Geoff Matteson updated the committee on next steps with the Heritage Gallery over the rest of 2024 and the beginning of 2025.

13. OLD BUSINESS

No old business was discussed.

14. NEW BUSINESS

No new business was discussed.

15. ADJOURNMENT

With no further business, the meeting was adjourned.

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