Dupage Policy Journal

DuPage County Transportation Committee met April 2

Here are the minutes provided by the committee:

1. CALL TO ORDER 

10:00 AM meeting was called to order by Chair Mary Ozog at 10:01 AM. 

2. ROLL CALL 

PRESENT Chaplin, Covert, Evans, Ozog, Tornatore, and Zay 

3. CHAIR'S REMARKS - CHAIR OZOG 

No remarks were offered. 

4. PUBLIC COMMENT 

No public comments were offered. 

5. APPROVAL OF MINUTES 

5.A. 24-1053 

DuPage County Transportation Committee Minutes-Tuesday March 19, 2024. 

RESULT: APPROVED 

MOVER: Mary Ozog 

SECONDER: Lucy Evans 

6. PROCUREMENT REQUISITIONS 

MOTION TO COMBINE ITEMS 

Chair Ozog moved and Member Chaplin seconded a motion to combine items 6.A. through 6.D. The motion was approved on voice vote, all "ayes", motion carried. 

6.A. 24-1033 

Recommendation for the approval of a purchase order to Sunrise Chevrolet, Inc., to furnish and deliver repair and replacement parts, as needed, for the Division of Transportation, for the period May 1, 2024 through April 30, 2025, for a contract total not to exceed $15,000; per lowest responsible bid #24-038-DOT. 

6.B. 24-0993 

Recommendation for the approval of a contract purchase order to Peterbilt Illinois, d/b/a  JX Truck Center, Elmhurst, to furnish and deliver Peterbilt OEM repair and replacement parts, as needed, for the Division of Transportation, for the period of May 1, 2024 through April 30, 2025, for a contract total not to exceed $15,000; per lowest responsible  bid #24-040-DOT. 

6.C. 24-1002 

Recommendation for the approval of a contract to Wholesale Direct, Inc., to furnish and  deliver automotive emergency lighting, as needed, for the Division of Transportation, for  the period of May 1, 2024 through April 30, 2025, for a contract not to exceed $25,000; per lowest responsible bid #23-040-DOT-RE. 

6.D. 24-0992 

Recommendation for the approval of a contract purchase order to Al Warren Oil Company, Inc., to furnish and deliver automotive lubricants, as needed, for the Division of Transportation, for the period of April 12, 2024 through October 11, 2024, for a contract total not to exceed $29,900; per lowest responsible bid #23-040-DOT, second of  three renewals. 

RESULT: APPROVED THE CONSENT AGENDA 

MOVER: Mary Ozog 

SECONDER: Liz Chaplin 

AYES: Chaplin, Covert, Evans, Ozog, Tornatore, and Zay 

7. BUDGET TRANSFERS 

7.A. 24-1121 

Budget Transfer of $175,000.00 from Automotive Equipment 1500-3510-54120 to Construction and Other Motor Equipment 1500-3510-54130, to move funds for the sewer cleaner purchase due to the carryover of encumbered expenses from FY 2023. The carryover encumbrances were not anticipated at the time of the FY2024 budget development. 

RESULT: APPROVED 

MOVER: Mary Ozog 

SECONDER: Liz Chaplin 

8. CHANGE ORDERS 

8.A. DT-CO-0001-24 

Amendment to Purchase Order 6706-0001 SERV, issued to Hazchem Environmental Corporation, for hazardous waste testing, disposal and emergency services, as needed, for  the Division of Transportation and Stormwater, to increase the funding in the amount of  $25,000, resulting in an amended contract total amount of $54,000, an increase of  86.21%. 

RESULT: APPROVED AND SENT TO FINANCE 

MOVER: Mary Ozog 

SECONDER: Jim Zay 

8.B. 24-1043 

DT-P-0058A-23-Amendment to Resolution DT-P-0058-23, issued to BCR Automotive Group, LLC, d/b/a Roesch Ford, to furnish and deliver Ford/Motorcraft repair and replacement parts, as needed for the Division of Transportation, for the period May 13, 2023 through May 12, 2024, to increase the encumbrance in the amount of $30,000, resulting in an amended contract total amount of $100,000, an increase of 42.86%. 

RESULT: APPROVED AND SENT TO FINANCE 

MOVER: Mary Ozog 

SECONDER: Jim Zay 

9. AMENDING RESOLUTIONS 

9.A. 24-0991 

DT-R-0011A-24 – Amendment to Resolution DT-R-0011-24 between the County of DuPage and Addison Township Highway Department for the 2024 Road Maintenance Program (To correct a scrivener's error in the section number). 

RESULT: APPROVED AT COMMITTEE 

MOVER: Mary Ozog 

SECONDER: Liz Chaplin 

10. INTERGOVERNMENTAL AGREEMENTS 

10.A. DT-R-0016-24 

Intergovernmental Agreement between the County of DuPage and the Village of Glendale Heights for improvements on Fullerton Avenue, between Bloomingdale Road  and Schmale Road, Sec #21-00073-00-RS. Estimated County cost $16,946.31. 

RESULT: APPROVED AND SENT TO FINANCE 

MOVER: Mary Ozog 

SECONDER: Jim Zay 

11. INFORMATIONAL 

11.A. FM-P-0016-24 

Recommendation for the approval of a contract to Advanced Boiler Control Services, Inc., to provide Boiler Audit Testing, Tuning, Training, and Time & Material, at the Power Plant, for Facilities Management, for the period April 10, 2024 through April 9, 2025, for a total contract amount not to exceed $70,057.50, per lowest responsible bid accepted in the best interests of the county, per staff’s decision memo for bid  #24-024-FM. ($62,557.50 for Facilities Management and $7,500 for Division of Transportation). 

RESULT: INFORMATION RECEIVED AND PLACED ON FILE MOVER: Mary Ozog 

SECONDER: Liz Chaplin 

11.B. FM-P-0018-24 

Recommendation for the approval of a contract to Builders Chicago Corporation, for preventative maintenance and repair services for automatic and manual doors with threshold closers, as needed, for County facilities, for Facilities Management, for the  two-year period of April 10, 2024 through April 9, 2026, for a total contract amount not  to exceed $127,392, per lowest responsible bid #24-032-FM. ($66,692 for Facilities Management, $700 for Animal Services, $30,000 for Division of Transportation, and $30,000 for Care Center). 

RESULT: INFORMATION RECEIVED AND PLACED ON FILE MOVER: Mary Ozog 

SECONDER: Liz Chaplin 

12. OLD BUSINESS 

No old business was discussed. 

13. NEW BUSINESS 

No new business was discussed. 

14. EXECUTIVE SESSION 

14.A. Pursuant to Open Meetings Act 5 ILCS 120/2(c)(5); purchase of real property for use by  public body. 

There was no Executive Session. 

Transportation Committee Summary - Draft April 2, 2024 

15. ADJOURNMENT 

With no further business, a motion was made by Chair Ozog and seconded by Member Zay, to adjourn the meeting at 10:08 AM. The motion carried on a voice vote, all " ayes". 

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