Dupage Policy Journal

City of Warrenville Plan Commission/Zoning Board of Appeals met Jan. 18.

Here are the minutes provided by the appeals:

A. CALL TO ORDER

Chairman Cosgrove called the meeting to order at 7:00 p.m.

B. ROLL CALL

PC Present: Tim Cosgrove, Natalie Clemens, Bob Vavra, Jessica Tullier, Mark Taylor, Jim Martina, Kennedy Hartsfield, Byron Miller (Arrived at 7:02 p.m.)

Excused: Rachel Fawell,

ZBA Present: Tim Cosgrove, Bob Vavra, Jessica Tullier, Mark Taylor, Jim Martina, Kennedy Hartsfield, Byron Miller (Arrived at 7:02 p.m.)

Also Present: Community and Economic Development Director Amy Emery, Assistant Community Development Director Consuelo Arguilles, Planner/GIS Technician Jack Maszka, Permit and Zoning Technician Chris Santos

C. OLD BUSINESS

4405 Weaver Parkway / Central DuPage Hospital Association / Thomas Jacobs (Continued Public Hearing)

CHAIRMAN COSGROVE MADE A MOTION TO REOPEN THE PUBLIC HEARING FOR 4405 WEAVER PARKWAY. SECONDED BY COMMISSIONER TAYLOR. CHAIRMAN COSGROVE ASKED FOR A VOICE VOTE. MOTION PASSED. MOTION CARRIED.

Chairman Cosgrove stated that the petitioner has requested a continuation of this meeting to be moved to the Thursday, February 8, 2024, meeting.

CHAIRMAN COSGROVE MADE A MOTION FOR THE PLAN COMMISSION TO CONTINUE THE MEETING TO FEBRUARY 8, 2024. SECONDED BY COMMISSIONER TULLIER. CHAIRMAN COSGROVE ASKED FOR A VOICE VOTE. MOTION PASSED. MOTION CARRIED.

D. NEW BUSINESS

City of Warrenville / Zoning Ordinance Text Amendments / Rental Vehicle Storage (Public Hearing)

CHAIRMAN COSGROVE MADE A MOTION TO OPEN THE PUBLIC HEARING FOR THE CITY OF WARRENVILLE RENTAL VEHICLE STORAGE TEXT AMENDMENTS. SECONDED BY COMMISSIONER HARTSFIELD. CHAIRMAN COSGROVE ASKED FOR A VOICE VOTE. MOTION PASSED. MOTION CARRIED.

Planner Maszka provided a presentation on the Automobile and Truck Rental text amendments and proposed the following:

• Update “Automobile & truck rental” use name to “Automobile & truck rental (indoor only)”

• Define “Automobile & truck rental (indoor only)”

• Create and define “Automobile & truck rental (with outdoor storage)”

• Proposed definitions are consistent with the City Code “Commercial vehicle” definition: A (i) motorized vehicle other than a passenger car, passenger van, or recreational vehicle used by a household for non-commercial personal or family transportation, for recreation, or for van pooling or ride-sharing use that requires a State vehicle license greater than Class "B," (ii) tow trucks, (iii) vehicles equipped with dump, lift bodies, flat beds, or stake beds, (iv) extended wheel base limousines, (v) boom trucks, (vi) step vans, sprinter vans, panel trucks, and box trucks, (vii) buses, (viii) tractors, (ix) semi-trailers, (x) motorized farm vehicles, (xi) earth-moving equipment, and (xii) open, enclosed, or dump trailers used to haul commercial vehicles or contractors equipment and supplies. See Appendix for graphic illustrations of different forms of Commercial Vehicles. (Ord. 2386, 7-6-07)

Planner Maszka then showed examples of excluded vehicles that would not be allowed for outdoor storage in the B2 community retail zoning district. Vehicles such as a dump body truck, stake bed truck, boom truck, and a truck with lift body.

Commissioner Martina asked Planner Maszka if he foresees there to be any problem with the allotted parking spaces for automobile and truck rentals in this text amendment.

Planner Maszka stated he does not believe there will be any parking issues due to the parking standards that were amended recently.

Commissioner Miller asked for clarification on vehicles with a lift body. Commissioner Miller mentioned that lift body vehicles are not clearly defined in the code and suggested striking that label from the proposed text amendment. Commissioner Miller stated he believes it may include vehicles such as a van with wheelchair access.

Chairman Cosgrove mentioned the vehicles depicted in Planner Maszka’s presentation did not show a proper lift body truck the truck that was shown had a liftgate. (Hydraulic tailgate)

Planner Maszka stated it is not staff’s intention to exclude vehicles with wheelchair lift access, it is intended to prohibit heavier-style trucks and other similar heavy truck equipment from being stored outside in this B-2 zoning district.

Commissioner Clemens asked if lift body trucks are classified by their weight limit or vehicle class.

Chairman Cosgrove stated that striking out lift body trucks in the proposed text amendment would eliminate the problem for future disputes on lift body type vehicles it may or may not exclude.

Minutes of January 18, 2024, Regular PC/ZBA Meeting Page | 3

COMMISSIONER MILLER MADE A MOTION FOR THE PLAN COMMISSION TO RECOMMEND TO CITY COUNCIL APPROVAL OF THE PROPOSED “AUTOMOBILE AND TRUCK” RENTAL” RELATED TEXT AMENDMENTS AS OUTLINED IN THE JANUARY 18, 2024 STAFF REPORT AND IN ATTACHMENTS A AND B WITH THE EXCLUSION OF THE TERM “ LIFT BODIES”. SECONDED BY COMMISSIONER TULLIER. CHAIRMAN COSGROVE ASKED FOR A VOICE VOTE. MOTION PASSED. MOTION CARRIED.

E. INFORMATIONAL ITEMS

1. Annual Report

a. Warrenville Plan Commission

Review and approval of 2023 Annual Report, which sets forth transactions and recommendations of Plan Commission prior to submission to Mayor and City Council.

COMMISSIONER MILLER MOVED, SECONDED BY COMMISSIONER CLEMENS TO APPROVE THE 2023 PLAN COMMISSION ANNUAL REPORT. CHAIRMAN COSGROVE ASKED FOR A VOICE VOTE. MOTION PASSED. MOTION CARRIED.

b. Warrenville Zoning Board of Appeals

Review and approval of 2023 Annual Report, which sets forth transactions and recommendations of Zoning Board of Appeals prior to submission to Mayor and City Council

CHAIRMAN COSGROVE MOVED, SECONDED BY COMMISSIONER TULLIER TO APPROVE THE 2023 ZONING BOARD OF APPEALS REPORT. CHAIRMAN COSGROVE ASKED FOR A VOICE VOTE. MOTION PASSED. MOTION CARRIED.

2. FY 2025 Work Plan

a. Review and approval of draft 2025 PC/ZBA Work Plan

Chairman Cosgrove presented the draft of the 2025 work plan to the Plan Commission. In the work plan it summarizes that the City is in the FY 2025 budget preparation process, which year runs from May 1, 2024 thru April 30, 2025. As part of this process, each department and commission is asked to prepare a work plan with prioritized initiatives, which will be presented to the City Council to ensure that (i) staff and the City Council are in agreement, and (ii) any costs associated with activities reflected in the work plan are appropriately accounted for in the in-progress City budget that is being developed for FY 2025.

Chairman Cosgrove mentioned that in the work plan, one of the top priorities that staff is working on is the zoning overlay district, which is an amendment to the city’s zoning code that will regulate development and ensure new buildings and aesthetic qualities in a variety of focused areas within the city.

Director Emery mentioned what is not included in the PC/ZBA work plan are some of the city wide initiatives such as the implementation of a new software update and the strategic plan update.

Commissioner Martina asked Director Emery regarding the Public Works Department conducting a study on the sanitary capacity if a feasibility study for Warrenville’s own sewage treatment facility could be revisited.

Director Emery stated that it would be up to the Public Works Department to determine if Warrenville can have their own sewage treatment facility and once the study is completed then staff can determine what future uses can be developed in Cantera.

Commissioner Miller asked Director Emery if the introduction to Artificial intelligence (A.I.) could be implemented in the new software update and how this new software will impact staff.

Director Emery stated the new system is designed to automate the application process and gave an example of how a permit application process would flow from beginning to end. Director Emery mentioned she does not believe A.I. is integrated into the software. Director Emery mentioned that efficiency will go up and allow more time for staff to focus on other items in the workplan.

Commissioner Clemens asked staff if they could provide a text amendment priority list and also asked about a tree preservation ordinance.

Director Emery mentioned that they will provide that list at a future meeting.

CHAIRMAN COSGROVE MADE A MOTION TO APPROVE THE FY 2025 WORK PLAN, SECONDED BY COMMISSIONER TULLIER. CHAIRMAN COSGROVE ASKED FOR A VOICE VOTE. MOTION PASSED. MOTION CARRIED

F. PUBLIC COMMENTS

There were none.

G. APPROVAL OF MINUTES

1. Regular meeting of December 21, 2023

COMMISSIONER MILLER MADE A MOTION TO APPROVE THE MINUTES OF THE DECEMBER 21, 2023, MEETING. SECONDED BY COMMISSIONER HARTSFIELD. CHAIRMAN COSGROVE ASKED FOR A VOICE VOTE. MOTION PASSED. MOTION CARRIED.

2. Regular meeting of January 4, 2024

COMMISSIONER MILLER MADE A MOTION TO APPROVE THE MINUTES OF THE JANUARY 4, 2024, MEETING. SECONDED BY COMMISSIONER TAYLOR. COMMISSIONER HARTSFIELD ABSTAINED. CHAIRMAN COSGROVE ASKED FOR A VOICE VOTE. MOTION PASSED. MOTION CARRIED.

H. CHAIRMAN’S REPORT

Chairman Cosgrove stated that he attended a meeting with staff and Northwestern Medicine regarding the parking garage and shared that there were no real changes since the last meeting apart from the removal of the fourth-floor parking deck. Chairman Cosgrove mentioned that Northwestern Medicine will continue to move forward with its proposal and suggested to the Plan Commission members to drive down Mill Street to get their point of view on the possible elevation of the parking garage.

I. COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR’S REPORT Director Emery stated Northwestern Medicine will provide photos and renderings of the Northwestern parking garage to try to support their elevation proposal.

J. ASSISTANT COMMUNITY DIRECTOR’S REPORT

There was no report.

K. PLANNER’S REPORT

Planner Maszka gave a preview of the agenda for the next meeting which will include the continuation of the public hearing for Northwestern Medicine as well as another text amendment proposal for Massage Therapy businesses and amendments to allowable uses with liquor licenses.

L. PERMIT AND ZONING TECHNICIAN’S REPORT

Permit and Zoning Technician Santos stated that a few of the commissioner’s terms are set to expire in the year 2024 and will be emailing out notices asking if they intend to renew their term.

M. ADJOURN

CHAIRMAN COSGROVE MOVED, SECONDED BY COMMISSIONER HARTSFIELD TO ADJOURN THE MEETING AT 7:46 P.M. CHAIRMAN COSGROVE ASKED FOR A VOICE VOTE. MOTION PASSED. MOTION CARRIED.

https://www.warrenville.il.us/AgendaCenter/ViewFile/Minutes/_01182024-1348