Dupage Policy Journal

City of Warrenville Community Development Committee of the Whole met Jan. 8.

Here are the minutes provided by the committee:

A. CALL TO ORDER

Chairman Weidner called the meeting to order at 7:00 p.m.

B. ROLL CALL

Present: Chairman Bill Weidner, Mayor David Brummel, and Aldermen: Stuart Aschauer, John Paul Augustynowicz, Clare Barry, Kathy Davolos, Craig Kruckenberg, John Lockett, and Judy Wilkie

Absent: None

Also Present: City Administrator Cristina White, Assistant City Administrator Alma Morgan, Community and Economic Development Director Amy Emery, Public Works Director Phil Kuchler, Senior Civil Engineer Kristine Hocking, Chief Code Official Michelle Lilley, Code Enforcement Officer John Cumpek, City Treasurer Maury Goodman, and Executive Assistant and Deputy City Clerk Dawn Grivetti

Also Absent: City Clerk Julie Clark

C. PLEDGE OF ALLEGIANCE

Chairman Weidner led the Pledge of Allegiance.

D. CITIZENS COMMENTS

There were no comments from persons present.

E. OFFICIALS AND STAFF COMMENTS

Mayor Brummel expressed his appreciation again to Public Works staff for the wonderful job they did with the City holiday decorations.

F. BUSINESS OF MEETING

1. Discuss 18th District Code Enforcement

Chief Code Official (CCO) Lilley stated that effective code enforcement requires a combination of approaches depending on the violation. When standard enforcement efforts do not result in a resolution, City Code allows for escalated enforcement of code violations through the 18th District Court. She added that, while there is no policy prohibiting a path forward to the 18th District, it is a deviation from recent practices and merits further consideration.

CCO Lilley indicated that there are a number of cases that have been in violation of City Code for over two years with no foreseeable resolution, and staff feels it is in the best interest of the City to consider elevating enforcement efforts to the 18th District Court to achieve compliance. She requested staff be given the authority to pursue such Code enforcement when all other efforts are exhausted.

There was discussion regarding current enforcement efforts and allowances staff makes toward further compliance, as well as the effect of violations on neighboring property values.

Ald. Wilkie requested a staff estimate of cases that could be pursued through this process, and an estimate of the City Attorney’s time in pursuit of these cases. CCO Lilley replied there are approximately seven cases that could be pursued through the District Court and had no estimate on the Attorney’s time required to pursue the cases.

Mayor Brummel emphasized that code enforcement is a minimum standard, and residents should understand the City’s process in place to enforce compliance.

Ald. Aschauer asked if the City Council would be made aware of these cases prior to the City’s pursuance through the District Court. Community and Economic Development Director (CEDD) Emery stated that the ordinance does not require City Council approval, however, staff would bring cases to the City Council’s attention in a closed session when litigation becomes imminent, and the case requires substantial legal expense.

The Committee reached a consensus direction to authorize the use of existing City Code provisions that grant Community Development staff the authority to take code violation matters to the 18th District Court.

2. Consideration of Engineering Contract to Update City Water System Model

Public Works Director (PWD) Kuchler stated that the City’s water system was last modeled in 2016 in anticipation of developments occurring in TIF District #4. The purpose of the modeling analysis was to determine the impact of the development on he City’s water system and resulted in the City’s purchase of property to expand the system with a new well and water tower. PWD Kuchler added that, with the completion of several developments since, staff has determined that it is necessary to update the water system model.

PWD Kuchler indicated that the proposed consulting engineer will update the water system model, and provide modeling scenarios for future developments and offer any improvements that might be necessary with the system itself.

Chairman Weidner asked if the work would include the monitoring of the aquifer that supplies the City water. PWD Kuchler replied that it will not. He also provided clarification regarding the funding of the project over two fiscal years.

ALDERMAN LOCKETT MADE A MOTION, seconded by Ald. Wilkie, to recommend the City Council pass a resolution approving a professional services agreement with Engineering Enterprises, Inc. for the water distribution system model update.

MOTION ADOPTED VIA VOICE VOTE

3. Consideration Of Engineering Contracts for Sanitary Sewer Flow Monitoring

PWD Kuchler stated that the FY 2024 Budget includes funding to analyze the sanitary sewer capacity calculations and to analyze the sanitary sewer flow to Naperville. He added that staff plans to include funding in the FY 2025 Budget for flow monitoring to evaluate the progress of the sanitary sewer maintenance program and the City’s efforts in reducing inflow and infiltration (I/I) in the sanitary sewer system. He described the evaluation processes included in each of the required contracts and added that results would be shared with the City of Naperville to discuss available sewer capacities for Warrenville.

There was discussion regarding the City’s ability to track I/I over the next few years.

ALDERMAN LOCKETT MADE A MOTION, seconded by Ald. Wilkie, to recommend the City Council pass resolutions approving professional service agreements with Engineering Enterprises, Inc. for sanitary sewer system rehabilitation progress – flow monitoring, and sanitary sewer system flow monitoring of new developments.

MOTION ADOPTED VIA VOICE VOTE

4. Consideration of High-Speed Garage Door Contract

PWD Kuchler stated that City Council approved a decision package to purchase high speed garage doors at the Public Works Building. He added that staff obtained three quotes for the work and recommends waiving competitive bidding and approving a contract with Rytec Corporation for the installation of the garage doors. He also noted that an electrician will need to be hired to prepare the building for the installation.

ALDERMAN LOCKETT MADE A MOTION, seconded by Ald. Kruckenberg, to recommend the City Council pass a resolution waiving bidding and approving a contract with Rytec Corporation for the purchase and installation of high-speed garage doors at the Public Works department.

MOTION ADOPTED VIA VOICE VOTE

5. Consideration of Enterprise Fleet Leasing Option

PWD Kuchler stated that Public Works and Police Department staff began meeting with the Enterprise Fleet Management team in March 2023 to discuss different management options for the City’s fleet vehicles including all City Hall vehicles, Police Department vehicles, and Public Works smaller fleet vehicles. Staff performed a cost saving analysis and determined that over the next 10 years, the City would spend an average of $6,000 more per year for a leasing program than with the current vehicle replacement schedule. He suggested, however, that with Enterprise managing the purchase, outfitting, and maintenance of future vehicles, staff will spend less time managing the fleet, which was not factored into the cost-saving analysis.

There was discussion regarding how the revenue gained from the sale of City vehicles factors into the program and if the program can be cancelled if a sufficient cost-savings is not realized.

PWD Kuchler indicated the revenue from the sale of City vehicles was taken into consideration in the savings analysis, and Jamie Warczynski, Account Representative from Enterprise Fleet Management, added that with the leasing program, the City would receive increased equity from the sale of a vehicle, which would then be used toward the purchase of a replacement vehicle. He further stated that the agreement with the City is not for a set amount of time. It simply establishes a working relationship with the management company to perform the necessary services of managing and maintaining the fleet vehicles.

There was discussion regarding Enterprise Fleet Management’s knowledge and buying power to acquire hybrid vehicles. Mr. Warczynski replied that, given the company’s relationship with the auto industry, the company was aware of the recent supply shortages ahead of time and was able to advise clients to steer away from the purchase of hybrid vehicles at the time.

There was discussion regarding the coordination of outfitting police vehicles, the general maintenance of the fleet, and the replacement frequency of vehicles. Mr. Warczynski replied that Enterprise would coordinate all of the outfitting of the vehicles, and the City’s lease of those vehicles would not begin until the City received the fully outfitted vehicles. He indicated that the leasing agreement includes the benefit of negotiated rates for preventative and non-preventative maintenance of each vehicle at a fixed monthly cost. The City will be able to use current service providers to perform the work as long as they are Enterprise approved vendors. Mr. Warczynski went on to describe the company’s open-ended equity-based lease program to determine the optimal lease length of each vehicle and the overall benefits to the City of the leasing program.

ALDERMAN LOCKETT MADE A MOTION, seconded by Ald. Wilkie, to recommend the City Council direct staff and the City Attorney to negotiate a contract with Enterprise Fleet Management to lease part of the City’s fleet.

MOTION ADOPTED VIA VOICE VOTE

6. Informational Update of OTRS #2 Project

Senior Civil Engineer (SCE) Hocking provided an update of the progress of actions taken at the Old Town Redevelopment Site (OTRS) #2 including progress toward a No Further Remediation letter, other remediation activities, and a land exchange agreement with adjacent property owners.

SCE Hocking added that, because of the uniqueness of the project and its location on Warrenville and Batavia Roads, right-of-way and utility relocation improvements will be incorporated into this project to prepare the area for future Public Works Road improvements and the redevelopment of the OTRS #2.

SCE Hocking was thanked by the Chairman Weidner and Mayor Brummel for her efforts in bringing the project to this point. There was discussion regarding the presence of iron in the soil on site, and the exclusion of it from remediation activities due to its common occurrence in the soil.

NO COMMITTEE ACTION WAS TAKEN NOR REQUESTED

7. Review and File TIF #3 and #4 Joint Review Board Meeting Presentations

The presentation offered at the November 19, 2023, TIF #3 and TIF #4 Joint Review Board meeting was presented for review. Treasurer Goodman asked if minutes of the meeting will be made available. CEDD Emery replied that minutes are available and can be included with the next City Council meeting agenda backup material.

NO COMMITTEE ACTION WAS TAKEN NOR REQUESTED

8. Review and File Commercial Vacancy Report

The Retail Space Inventory Report was presented for review. There were no comments. NO COMMITTEE ACTION WAS TAKEN NOR REQUESTED

9. Review and File Bi-monthly Code Enforcement Activity Report

The Code Enforcement Activity Summary Report for the months of November and December 2023 was presented for review. There were no comments.

NO COMMITTEE ACTION WAS TAKEN NOR REQUESTED

10. Review and File FY 2024 Work Plan Program

The Community Development Department’s FY 2024 Work Plan was presented for review. There were no comments.

NO COMMITTEE ACTION WAS TAKEN NOR REQUESTED

G. MISCELLANEOUS

H. CLOSED SESSION

I. ADJOURN

ALDERMAN LOCKETT MADE A MOTION, seconded by Ald. Augustynowicz to adjourn.

MOTION ADOPTED VIA VOICE VOTE

The meeting adjourned at 7:56 p.m.

https://www.warrenville.il.us/AgendaCenter/ViewFile/Minutes/_01082024-1346