Dupage Policy Journal

DuPage County Judicial and Public Safety Committee met Oct. 3.

Here are the minutes provided by the committee:

1. CALL TO ORDER 

8:00 AM meeting was called to order by Chair Lucy Evans at 8:05 AM.

2. ROLL CALL 

Staff Present:

Nick Kottmeyer (Chief Administrative Officer), Joan Olson (Chief Communications Officer), Conor McCarthy (Assistant State's Attorney), Lisa Smith (Chief - Civil Bureau), Paul Bruckner (Assistant State's Attorney), Jason Blumenthal (Policy and Program Manager), Jeff Martynowicz (Chief Financial Officer) and Evan Shields (Public Information Officer).

PRESENT Chaplin, Eckhoff, Evans, Gustin, Krajewski, Schwarze, Tornatore, Zay, and Yoo

ABSENT Childress, DeSart, and Ozog

3. PUBLIC COMMENT 

No public comment was offered.

4. CHAIR REMARKS - CHAIR EVANS 

Chair Lucy Evans welcomed all and hoped that everyone had a great weekend.

5. APPROVAL OF MINUTES 

5.A. 23-3165 

Judicial and Public Safety Committee - Regular Meeting - Tuesday, September 19, 2023. 

The motion was approved on a voice vote, all "ayes".

RESULT: APPROVED

MOVER: Liz Chaplin

SECONDER: Patty Gustin

6. PROCUREMENT REQUISITIONS 

6.A. JPS-P-0065-23 

Recommendation for the approval of a contract to Axon Enterprise, Inc., for the purchase of Officer Safety Plan 10 Premium to allow for upgraded taser devices, for the Sheriff's Office, for a contract total not to exceed $3,400,000; per Sourcewell Contract #070720-AXN. (Sheriff's Office)

The motion was approved on a voice vote, all "ayes".

RESULT: APPROVED AND SENT TO FINANCE

MOVER: Patty Gustin

SECONDER: Liz Chaplin

6.B. JPS-P-0066-23 

Recommendation for the approval of a contract to Axon Enterprise, Inc., for the purchase of the Fleet 3 System to provide updated technology in all patrol and prisoner transport vehicles, for the Sheriff's Office, for a contract total not to exceed $1,515,000; per Sourcewell Contract #070720-AXN. (Sheriff's Office)

The motion was approved on a voice vote, all "ayes".

RESULT: APPROVED AND SENT TO FINANCE

MOVER: Patty Gustin

SECONDER: Liz Chaplin

7. RESOLUTIONS 

7.A. FI-R-0227-23 

Additional appropriation for the Public Defender, Company 1000, Accounting Unit 6300, $33,000. (Public Defender's Office)

The motion was approved on a voice vote, all "ayes".

RESULT: APPROVED AND SENT TO FINANCE

MOVER: Greg Schwarze

SECONDER: Yeena Yoo

7.B. FI-R-0228-23 

Recommendation for approval to change the annual compensation for the members of the Sheriff's Merit Commission. (Sheriff's Merit Commission)

Member Schwarze brought forward the topic of eliminating the education requirements currently in place in order to be considered as a candidate for a sheriff's deputy position. He proposed recommending this idea to members of the Sheriff's Merit Commission. Member Krajewski agreed with this recommendation which he feels will expand the pool of candidates to chose from. Further, Member Krajewski proposed increasing the Sheriff's Merit Commission from the current three members up to five members. Policy and Program Manager Jason Blumenthal commented that it was his understanding that discussions are underway to increase the membership. Members Zay, Tornatore and Eckhoff were of the opinion that while these are important topics, it would be more appropriate to discuss them at a future Committee meeting. Chair Evans agreed and informed the Committee that this topic will be discussed at an upcoming meeting.

The motion was approved on a voice vote, all "ayes".

RESULT: APPROVED AND SENT TO FINANCE

MOVER: Liz Chaplin

SECONDER: Sam Tornatore

8. BUDGET TRANSFERS 

8.A. 23-3166 

Transfer of funds from account no. 1000-6510-50000 (Regular Salaries) to account nos. 1000-6510-53040 (Interpreter Services) and 1000-6510-53817 (Jurors/Witness Fees) in the amount of $39,000 to pay for anticipated translation/transcription costs for a case going to trial. Also needed to pay for anticipated witness costs for two cases going to trial in FY23 that involve out-of-state witnesses. (State's Attorney's Office/Children's Advocacy Center)

The motion was approved on a voice vote, all "ayes".

RESULT: APPROVED

MOVER: Patty Gustin

SECONDER: Liz Chaplin

8.B. 23-3167 

Transfer of funds from account no. 1000-1180-53828 (Contingencies) to account no. 1000-6300-50000 (Regular Salaries) in the amount of $40,000 needed for unfilled public defender positions due to the SAFE-T Act which were budgeted for in Contingencies. (Public Defender's Office)

The motion was approved on a voice vote, all "ayes".

RESULT: APPROVED

MOVER: Yeena Yoo

SECONDER: Liz Chaplin

8.C. 23-3168 

Transfer of funds from account no. 5000-6570-51010 (Employer Share I.M.R.F.) to account no. 5000-6570-51050 (Flexible Benefit Earnings) in the amount of $250 needed to cover an FY23 shortage for an employee that receives a flex benefit in lieu of taking health insurance coverage. (State's Attorney's Office)

Member Krajewski inquired if there could be a threshold placed on budget transfers under $251 so they could be approved by the Finance Department without having to bring them before the Committee. Chief Financial Officer Jeff Martynowicz responded that, per guidance from the Attorney General's office, any budget transfer involving personnel must be brought before the Committee for their approval.

The motion was approved on a voice vote, all "ayes".

RESULT: APPROVED

MOVER: Liz Chaplin

SECONDER: Jim Zay

9. ACTION ITEMS 

9.A. 23-3169 

Thomson Reuters, Purchase Order #3727-0001 SERV - This Purchase Order is decreasing in the amount of $12,207.20 and closing because the contract has expired. (Law Library)

The motion was approved on a voice vote, all "ayes".

RESULT: APPROVED

MOVER: Liz Chaplin

SECONDER: Jim Zay

9.B. 23-3170 

Insight Public Sector, Inc., 6528-0001 SERV - This Purchase Order is decreasing in the amount of $11,912 and closing due to lower pricing after the original bid. (Clerk of the Circuit Court)

The motion was approved on a voice vote, all "ayes".

RESULT: APPROVED

MOVER: Liz Chaplin

SECONDER: Yeena Yoo

9.C. 23-3171 

HOV Services, INC 5970-0001 SERV - Contract expiration has been extended from August 22, 2023 to November 30, 2024 due to vendor and Circuit Court Clerk manpower limitations. There is no change in the contract total amount. (Clerk of the Circuit Court)

The motion was approved on a voice vote, all "ayes".

RESULT: APPROVED

MOVER: Liz Chaplin

SECONDER: Yeena Yoo

9.D. 23-3172 

Logicalis 5040-0001 SERV - Contract expiration date has been extended from January 1, 2024 to March 31, 2024 due to services starting two months after the purchase order start date. There is no change in contract total amount. (Clerk of the Circuit Court)

Member Yoo asked what type of services Logicalis provides. Director Kevin Vaske from the Circuit Court Clerk's office responded that Logicalis provides managed services for the IT infrastructure for the case management system at the courthouse as well as for their DR environment which is hosted in Phoenix.

The motion was approved on a voice vote, all "ayes".

RESULT: APPROVED

MOVER: Liz Chaplin

SECONDER: Patty Gustin

10. INFORMATIONAL    

10.A. 23-3173  

Public Defender's Office Monthly Statistical Reports for July and August, 2023. (Public Defender's Office) 

The motion was approved on a voice vote, all "ayes". 

RESULT: ACCEPTED AND PLACED ON FILE 

MOVER: Sam Tornatore 

SECONDER: Liz Chaplin  

11. OLD BUSINESS  

Member Krajewski referred back to item number 9.C. on the agenda. He wanted to know why this contract extension is being brought forward at this time if the contact expiration date was back on August 22, 2023. Director Kevin Vaske with the Circuit Court Clerk's office explained that this was an ARPA contract to scan a large number of old case files into their case management system. His office thought they would be able to finish scanning the documents by the original contract end date. However, they were not able to which necessitated extending the contract to November 30, 2024. Director Vaske indicated his office will continue to work towards completing the project before the new contract end date. Member Krajewski emphasized the importance of bringing these type of items forward for the Committee's approval in advance of the contract expiration date. 

Member Chaplin brought forward the topic of the reporting of inmate deaths. She went on to say that the SAFE-T Act mandates that the Illinois Criminal Justice Information Authority collects data pertaining to deaths while in custody from various agencies. It then compiles a quarterly report which is posted on their website. She asked for consideration that this quarterly report be sent to the Committee members for their review. Member Zay commented that it would be more appropriate to discuss this topic in a closed session meeting. 

12. NEW BUSINESS  

No new business was offered. 

13. ADJOURNMENT  

With no further business, Member Zay moved, seconded by Member Yoo to adjourn the meeting at 8:26 AM. The next meeting is scheduled for Tuesday, October 17, 2023 at 8:00 AM.

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