Dupage Policy Journal

City of Darien City Council met Oct. 2.

Here are the minutes provided by the council:

A WORK SESSION WAS CALLED TO ORDER AT 7:00 P.M. BY MAYOR MARCHESE FOR THE PURPOSE OF REVIEWING ITEMS ON THE OCTOBER 2, 2023 AGENDA WITH THE CITY COUNCIL. THE WORK SESSION ADJOURNED AT 7:14 P.M.

1. CALL TO ORDER 

The regular meeting of the City Council of the City of Darien was called to order at 7:30 P.M. by Mayor Marchese.

2. PLEDGE OF ALLEGIANCE 

Mayor Marchese led the Council and audience in the Pledge of Allegiance.

3. ROLL CALL — The Roll Call of Aldermen by Secretary Gonzalez was as follows:

Present: Eric K. Gustafson 

Ralph Stompanato

Joseph A. Kenny 

Mary Coyle Sullivan

Gerry Leganski

Absent: Thomas J. Belczak

Ted V. Schauer

Also in Attendance: Joseph Marchese, Mayor

Maria Gonzalez, Secretary

Michael J. Coren, City Treasurer

Bryon Vana, City Administrator

Gregory Thomas, Police Chief

Daniel Gombac, Director of Municipal Services

4. DECLARATION OF A QUORUM – There being five aldermen present, Mayor Marchese declared a quorum.

5. QUESTIONS, COMMENTS AND ANNOUNCEMENTS – GENERAL

There were none.

6. APPROVAL OF MINUTES – September 18, 2023

It was moved by Alderman Stompanato and seconded by Alderman Leganski to approve the minutes of the City Council Meeting of September 18, 2023.

Roll Call: Ayes: Gustafson, Leganski, Sullivan, Stompanato, 

Abstain: Kenny

Nays: None

Absent: Belczak, Schauer

Results: Ayes 5, Nays 0, Absent 2

MOTION DULY CARRIED 

7. RECEIVING OF COMMUNICATIONS 

Alderman Kenny received communication from Jack Quinnert, Summit Road, regarding plantings on 75th Street median.

Alderman Gustafson…

…received a call from resident regarding accident on Manning Road & Fairview Avenue that resulted in damage to her fence and road guardrail; incident was reported to Chief Thomas and Director Gombac. Director Gombac commented.

…received inquiries from residents about Public Hearing pertaining to the vacant CVS building. He encouraged residents to attend the meeting on October 4.

…shared the sad news of the sudden passing of resident, Jon Pinta, age 38; he extended condolences to the Pinto Family. Donations can be made to American Heart Association.

Alderwoman Sullivan…

…encouraged all residents to attend the Planning & Zoning Commission Meeting on Wednesday, October 4, regarding the proposed development at the corner of Plainfield & Lemont Roads. She noted attendance is the best way for residents to hear plans firsthand, view presentation, and ask questions.

…received emails from residents in Carriage Greens area regarding Oktoberfest; she highlighted feedback and suggestions received. Information was sent to Darien Lions Club and April Padalik for consideration.

Mayor Marchese received complimentary emails about Oktoberfest event. He highlighted suggestions and noted all will be taken into consideration.

8. MAYORS REPORT 

A. MAYORAL PROCLAMATION “ARTS DUPAGE MONTH” (OCTOBER 2023) 

Mayor Marchese read the proclamation into record declaring October 2023 as Arts DuPage Month.

B. ANNUAL FINANCIAL REPORT — FOR THE YEAR ENDED APRIL 30, 2023 

Martha Trotter, Partner with Sikich LLP, summarized audit results and noted key items of interest in reviewing Annual Financial Report, Auditor’s Communication document, Management Letter, Single Audit Report and Consolidated Year End Financial Report. She expressed her gratitude to Finance/Accounting Department for their hard work on issuance of a clean, unmodified opinion of City’s financial statements, which is the highest level of assurance issued as auditors. Ms. Trotter addressed Council questions regarding compensating controls.

Alderwoman Sullivan commented that Kellen O’Malley, Sikich LLP, attended Administrative/Finance Committee meeting on September 5 to review financials and address questions. She thanked Ms. Trotter for her time; Julie Saenz, City Accountant, for her financial expertise throughout the year and most especially during the audit; Treasurer Coren, Administrator Vana and City staff.

Administrator Vana explained Julie Saenz could not be in attendance; he complimented her on being the “Finance Department” and doing a tremendous job.

C. POLICE PENSION ACTUARIAL REPORT 

Mayor Marchese introduced Jason Franken, Foster & Foster Inc., actuary and consultant for Darien’s Police Pension Fund. Mr. Franken reviewed highlights from the Police Pension Fund Actuarial Valuation as of May 1, 2023. He addressed Council questions about proposed legislation pertaining to the extension of amortization & elimination of Tier II benefits, average funded ratio in comparison to other towns, actuarial computations and consolidation & management of funds.

9. CITY CLERK’S REPORT 

There was no report.

10. CITY ADMINISTRATOR’S REPORT 

There was no report.

11. DEPARTMENT HEAD INFORMATION/QUESTIONS 

A. POLICE DEPARTMENT – NO REPORT 

B. MUNICIPAL SERVICES – NO REPORT 

Director Gombac stated the tentative activation date for the traffic signal at 67th Street & Clarendon Hills Road is October 12.

Mayor Marchese commented on how nice Clarendon Hills Road looks with the newly laid sod and completed sidewalks.

12. TREASURER’S REPORT 

A. WARRANT NUMBER 23-24-11 

It was moved by Alderman Kenny and seconded by Alderwoman Sullivan to approve payment of Warrant Number 23-24-11 in the amount of $177,554.80 from the enumerated funds, and $311,587.26 from payroll funds for the period ending 09/21/23 for a total to be approved of $489,142.06.

Roll Call: Ayes: Gustafson, Kenny, Leganski, Stompanato, Sullivan 

Nays: None

Absent: Belczak, Schauer

Results: Ayes 5, Nays 0, Absent 2

MOTION DULY CARRIED 

13. STANDING COMMITTEE REPORTS 

Administrative/Finance Committee – Chairwoman Sullivan announced the Administrative/Finance Committee meeting is scheduled for November 6, 2023 at 6:00 P.M. She reminded all about the Planning and Zoning Commission meeting on October 4. Liaison Sullivan stated the Economic Development Committee meeting is scheduled for October 5, 2023 at 7:00 P.M.

Municipal Services Committee – Director Gombac stated the date of the Municipal Services Committee meeting will be announced at the next City Council Meeting.

Police Committee – Chairman Kenny announced the Police Committee meeting is scheduled for October 16, 2023 at 6:00 P.M. in the Police Department Training Room.

Mayor Marchese announced Citizen Action Committee will be meeting at the Indian Prairie Public Library on Saturday, October 7, 2023 at 10:00 A.M. A proposal to enhance festivities surrounding the Darien Historical Society Tree Lighting Ceremony will be topic for discussion.

14. QUESTIONS AND COMMENTS – AGENDA RELATED 

There were none.

15. OLD BUSINESS 

There was no Old Business.

16. CONSENT AGENDA 

It was moved by Alderman Kenny and seconded by Alderman Stompanato to approve by Omnibus Vote the following items on the Consent Agenda:

A. ORDINANCE NO. O-15-23 

AN ORDINANCE AMENDING TITLE 5A, CHAPTER 9, SECTION 5A-9-3-4, “SPECIAL USES”, AND GRANTING A SPECIAL USE (PZC2023-05: O’BRIEN, 8408 WILMETTE AVENUE, UNITS B &C) 

B. ORDINANCE NO. O-16-23 

AN ORDINANCE AMENDING SECTION 3-3-7- 11(C) OF THE DARIEN CITY CODE 

C. RESOLUTION NO. R-95-23 

A RESOLUTION TO ENTER INTO A CONTRACT AGREEMENT WITH COMPASS MINERALS AMERICA, INC. FOR THE PURCHASE OF ROCK SALT IN AN AMOUNT NOT TO EXCEED $54,817.00 

D. RESOLUTION NO. R-96-23 

A RESOLUTION FOR THE REQUIRED BALANCE PURCHASE OF THE 22/23 ROCK SALT CONTRACT AGREEMENT WITH MORTON SALT, INC. IN AN AMOUNT NOT TO EXCEED $58,807

E. RESOLUTION NO. R-97-23 

A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF DARIEN AND CENTER CASS SCHOOL DISTRICT #66 FOR THE PURCHASE OF ROCK SALT 

F. RESOLUTION NO. R-98-23 

A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF DARIEN AND THE DARIEN PARK DISTRICT FOR ROCK SALT 

G. RESOLUTION NO. R-99-23 

A RESOLUTION AUTHORIZING PUBLIC WORKS PROJECT FYE24-24376REGE FOR THE STORM WATER IMPROVEMENTS FOR THE REGENCY DRIVE PROJECT TOTAL IN AN AMOUNT NOT TO EXCEED $371,000 

H. RESOLUTION NO. R-100-23 

A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO A CONTRACT WITH J. CONGDON SEWER AND WATER FOR THE INSTALLATION OF STORM SEWER PIPE AND RELATED STRUCTURES FOR THE REGENCY GROVE PROJECT, INCLUSIVE OF THE TOTAL PROJECT COST, AT THE SUBMITTED UNIT PRICES IN AN AMOUNT OF $96,750 PENDING FINAL FIELD QUANTITIES 

I. CONSIDERATION OF A MOTION AUTHORIZING A CONTINGENCY, INCLUSIVE OF THE TOTAL PROJET COST, IN THE AMOUNT OF $25,000 FOR UNIDENTIFIED INFRASTRUCTURE CONFLICTS, RESIDENTIAL SIDE YARD LANDSCAPING TREATMENT AND ENGINEERING 

J. RESOLUTION NO. R-101-23 

A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR (4) SOLAR SPEED ALERT 18 SPEED LIMIT SIGNS FROM ALL TRAFFIC SOLUTIONS INCORPORATED IN AN AMOUNT NOT TO EXCEED $26,524.22 

K. RESOLUTION NO. R-102-23 

A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF DUPAGE AND THE CITY OF DARIEN FOR LIMITED TRAFFIC SIGNAL MAINTENANCE COSTS ON LEMONT ROAD-EASTERN LEG OF 83RD STREET AND THE 87TH STREET-WESTERN LEG 

L. RESOLUTION NO. R-103-23 

A RESOLUTION APPROVING AN EXTENSION OF A PROPOSAL FROM SHREVE SERVICES, INC., FOR TOPSOIL AT THE SPECIFIED UNIT PRICES FOR VARIOUS PUBLIC WORKS PROJECTS FOR A PERIOD OF MAY 1, 2024 THROUGH APRIL 30, 2025 

M. RESOLUTION NO. R-104-23 

A RESOLUTION APPROVING THE EXTENSION OF A PROPOSAL FROM XBE, LLC TO PROVIDE TRUCKING SERVICES RELATING TO HAULING WASTE GENERATED FROM EXCAVATIONS FOR A PERIOD OF MAY 1, 2024 THROUGH APRIL 30, 2025 

N. RESOLUTION NO. R-105-23 

A RESOLUTION ACCEPTING A PROPOSAL FROM ROUTE 66 ASPHALT COMPANY FOR BITUMINOUS PRODUCTS AS REQUIRED FOR VARIOUS PUBLIC WORKS PROJECTS AT THE SPECIFIED UNIT PRICING 

O. RESOLUTION NO. R-106-23 

A RESOLUTION ACCEPTING A PROPOSAL FROM LANDWORKS LTD. AT THE SCHEDULE OF PRICES FOR THE PLACEMENT OF TOPSOIL AND FOR THE PURCHASE AND PLACEMENT OF FERTILIZER AND SOD FOR LANDSCAPE RESTORATION SERVICES FOR A PERIOD OF MAY 1, 2024 THROUGH APRIL 30, 2025 

P. RESOLUTION NO. R-107-23 

A RESOLUTION AUTHORIZING TO EXTEND A PROPOSAL FROM 119TH ST MATERIALS FOR TIPPING AND TRANSFER FEES AT THE PROPOSED UNIT PRICES FOR CERTAIN GENERATED WASTE FROM VARIOUS PUBLIC WORKS PROJECTS 

Q. RESOLUTION NO. R-108-23 

A RESOLUTION ACCEPTING A PROPOSAL TO EXTEND PRICES FROM M & J ASPHALT PAVING COMPANY, INC., FOR THE REMOVAL AND REPLACEMENT OF BITUMINOUS APRONS AND ROAD PATCHES AT THE PROPOSED UNIT PRICING AS REQUIRED FOR VARIOUS PUBLIC WORKS PROJECTS FOR A PERIOD OF MAY 1, 2024 THROUGH APRIL 30, 2025 

R. RESOLUTION NO. R-109-23 

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) NEW 2024 PETERBILT MODEL 548 CAB AND CHASSIS, TO REPLACE UNIT 103, FROM JX TRUCK CENTER, IN AN AMOUNT NOT TO EXCEED $130,730.23 

S. RESOLUTION NO. R-110-23 

A RESOLUTION ACCEPTING A PROPOSAL FROM MONROE TRUCK EQUIPMENT FOR THE PURCHASE OF A DUMP BODY, SNOW PLOW EQUIPMENT PACKAGE, LIGHTING ACCESSORIES, AND HYDRAULIC CONTROLS, FOR THE 2024 PETERBILT MODEL 548, IN AN AMOUNT NOT TO EXCEED $172,911.00 

T. RESOLUTION NO. R-111-23 

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) NEW 2024 PETERBILT MODEL 548 CAB AND CHASSIS WITH MONROE BODY, TO REPLACE UNIT 109, FROM MONROE TRUCK EQUIPMENT, IN AN AMOUNT NOT TO EXCEED $6,321.00 

U. RESOLUTION NO. R-112-23 

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) NEW 2024 PETERBILT MODEL 548 CAB AND CHASSIS, TO REPLACE UNIT 110, FROM JX TRUCK CENTER, IN AN AMOUNT NOT TO EXCEED $130,744.23 

V. RESOLUTION NO. R-113-23 

A RESOLUTION ACCEPTING A PROPOSAL FROM MONROE TRUCK EQUIPMENT FOR THE PURCHASE OF A DUMP BODY, SNOW PLOW EQUIPMENT PACKAGE, LIGHTING ACCESSORIES, AND HYDRAULIC CONTROLS, FOR THE 2024 PETERBILT MODEL 548, IN AN AMOUNT NOT TO EXCEED $190,201.00 

W. CONSIDERATION OF A MOTION APPROVING AN ADDITIONAL FYE 24 TRANSFER OF $1,000,000 TO THE CAPITAL PROJECTS FUND FROM THE GENERAL FUND 

Roll Call: Ayes: Gustafson, Kenny, Leganski, Stompanato, Sullivan 

Nays: None

Absent: Belczak, Schauer

Results: Ayes 5 Nays 0, Absent 2

MOTION DULY CARRIED 

17. NEW BUSINESS 

There was no New Business

18. QUESTIONS, COMMENTS AND ANNOUNCEMENTS – GENERAL 

Alderman Gustafson announced “Coffee with a Cop” on October 4 from 7:00 – 9:00 A.M. at McDonalds and Community Safety Awareness discussion at Indian Prairie Public Library at 10:00 A.M.

Mayor Marchese thanked Clarendon Hills Historical Society and Darien Historical Society for sponsoring an excellent presentation at Indian Prairie Public Library on September 28, 2023 regarding the Crash of TWA Flight 529 in 1961.

19. ADJOURNMENT 

There being no further business to come before the City Council, it was moved by Alderman Stompanato and seconded by Alderman Leganski to adjourn the City Council meeting.

VIA VOICE VOTE – MOTION DULY CARRIED 

The City Council meeting adjourned at 8:23 P.M.

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