DuPage County Judicial and Public Safety Committee met Aug. 1.
Here are the minutes provided by the committee:
1. CALL TO ORDER
8:00 AM meeting was called to order by Chair Lucy Evans at 8:04 AM.
2. ROLL CALL
Other Board members present:
Member Kari Galassi and Member Paula Garcia
Staff present:
Nick Kottmeyer (Chief Administrative Officer), Joan Olson (Chief Communications Officer), Conor McCarthy (State's Attorney's Office), Jason Blumenthal (Policy and Program Manager), Dr. Richard Jorgensen (Coroner), Craig Dieckman (Director, Office of Homeland Security and Emergency Management), Keith Briggs (Chief of Security), Lisa Smith (State's Attorney's Office), Nick Alfonso (State's Attorney's Office), Edmond Moore (Undersheriff), Dan Bilodeau (Deputy Chief-Sheriff's Office), Jeff Martynowicz (Chief Financial Officer), Jennifer Sinn (Deputy Chief Financial Officer), Nick Etminan (Procurement), Robert McEllin (Director, Probation and Court Services), Jeff York (Public Defender), Mary Keating (Director, Community Services), Sarah Hunn (Director, Stormwater), Jim Stran (Building and Zoning Manager), Mark Thomas (Facilities Manager) and Zach Frye (County Board Intern).
PRESENT Chaplin, DeSart, Eckhoff, Evans, Gustin, Krajewski, Schwarze, Tornatore, Zay, and Yoo
ABSENT Childress, and Ozog
3. PUBLIC COMMENT
No public comment was offered.
4. CHAIR REMARKS - CHAIR EVANS
Chair Evans began by informing the Committee that there were many items to cover at this meeting and she stressed the importance of moving through the agenda in a timely manner so as not to lose quorum. In addition, she stated that the Committee would be hearing two budget presentations.
5. APPROVAL OF MINUTES
5.A. 23-2524
Judicial and Public Safety Committee - Regular Meeting - July 11, 2023.
The motion was approved on a voice vote, all "ayes".
RESULT: APPROVED
MOVER: Jim Zay
SECONDER: Patty Gustin
6. PROCUREMENT REQUISITIONS
6.A. JPS-P-0058-23
Recommendation for the approval for a contract purchase order to Insight Public Sector, Inc., for the purchase of UPS's for network closets, for the Sheriff's Office, for a contract total amount not to exceed $32,261; per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act", Omnia Partners #23-6692-03. (Sheriff's Office)
The motion was approved on a voice vote, all "ayes".
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Dawn DeSart
SECONDER: Liz Chaplin
6.B. JPS-P-0059-23
Recommendation for the approval of a contract purchase order to cFive Solutions, Inc., for the annual maintenance service agreement for the Probation Case Management Systems, for the period of August 9th, 2023 through March 31, 2027, for a contract total amount of $570,991. Exempt from bidding per DuPage County Purchasing Ordinance, Article 2-350 - Sole Source. This is proprietary software that must be maintained by the vendor, cFive Solutions, Inc. (Probation and Court Services)
The motion was approved on a voice vote, all "ayes".
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Liz Chaplin
SECONDER: Patty Gustin
6.C. JPS-P-0060-23
Recommendation for the approval of a contract issued to Stanard & Associates, to provide exams for deputy sheriffs seeking promotion to the ranks of Sergeant and Lieutenant, for the Sheriff's Merit Commission, for the period August 8, 2023 through November 30, 2024, for a contract total amount not to exceed $73,700. (Sheriff's Merit Commission)
The motion was approved on a voice vote, all "ayes".
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Liz Chaplin
SECONDER: Yeena Yoo
7. RESOLUTIONS
7.A. FI-R-0171-23
Acceptance of the Illinois State Opioid Response Criminal Justice Medication Assisted Treatment Integration FY23 - MOU Number 2023-102 - $25,000. (Sheriff's Office)
The motion was approved on a voice vote, all "ayes".
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Yeena Yoo
SECONDER: Liz Chaplin
7.B. FI-R-0172-23
Acceptance of the Illinois Law Enforcement Training Standards Board Law Enforcement Camera Grant (LECG) Phase II - Agreement No. 20230510 - $31,104. (Sheriff's Office)
The motion was approved on a voice vote, all "ayes".
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Dawn DeSart
SECONDER: Liz Chaplin
7.C. FI-R-0173-23
Acceptance and appropriation of the Donated Funds Initiative Program Grant PY24 - Inter-Governmental Agreement No. FCSCJ00210, Company 5000, Accounting Unit 6560, $103,119. (State's Attorney's Office)
The motion was approved on a voice vote, all "ayes".
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Greg Schwarze
SECONDER: Liz Chaplin
7.D. FI-R-0174-23
Acceptance and appropriation of the ILDCFS Children's Advocacy Center Grant PY24 - Agreement No. 3871779014, Company 5000, Accounting Unit 6580, $312,185. (State's Attorney's Office/Children's Advocacy Center)
The motion was approved on a voice vote, all "ayes".
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Yeena Yoo
SECONDER: Liz Chaplin
8. BUDGET TRANSFERS
8.A. 23-2525
Transfer of funds from account no. 5000-6570-53090 (Other Professional Services) to account nos. 5000-6570-50000 (Regular Salaries) and 5000-6570-51030 (Employer Share Social Security) in the amount of $2,886 to realign the grant budget to account for final expenditures. (State's Attorney's Office)
The motion was approved on a voice vote, all "ayes".
RESULT: APPROVED
MOVER: Jim Zay
SECONDER: Patty Gustin
8.B. 23-2526
Transfer of funds from account no. 1400-6120-54100 (IT Equipment) to account no. 1400-6120-53807 (Software Maintenance Agreements) in the amount of $32,000 needed to cover the costs for the upgrade to the current Probation Case Management System (PCMS) release. The current release is 10+ years old and unsupported. (Probation and Court Services)
The motion was approved on a voice vote, all "ayes".
RESULT: APPROVED
MOVER: Liz Chaplin
SECONDER: Yeena Yoo
9. ACTION ITEMS
9.A. 23-2527
Decrease and close Purchase Order 5749-0001 SERV, issued to HOV Services, INC. in the amount of $372,277.22. (Clerk of the Circuit Court)
Member Jim Zay commented that he would like to have more detailed information provided as to the reason contracts are being decreased and closed, not only for this Committee but for all other Committees as well.
The motion was approved on a voice vote, all "ayes".
RESULT: APPROVED
MOVER: Liz Chaplin
SECONDER: Dawn DeSart
9.B. 23-2528
County Contract 6016-0001-SERV, issued to Alliance Technology Group LLC to decrease the total contract amount by $469,920.77 and close the contract. (Sheriff's Office)
The motion was approved on a voice vote, all "ayes".
RESULT: APPROVED
MOVER: Patty Gustin
SECONDER: Liz Chaplin
9.C. 23-2529
County Contract 6024-0001-SERV issued to Scientel Solutions, to decrease the total contract amount by $71,67.90 and close the contract. (Sheriff's Office)
The dollar amount stated on this item was incorrect. Policy and Program Manager Jason Blumenthal confirmed that the correct dollar amount is $71,676.90.
The motion was approved on a voice vote, all "ayes".
RESULT: APPROVED
MOVER: Greg Schwarze
SECONDER: Patty Gustin
Motion to Combine and Approve items 9.D - 9.I.
9.D. 23-2530
County Contract 5470-0001-SERV, issued to Public Safety Direct, to decrease the total contract amount by $190,361.36 and close the contract. (Sheriff's Office)
9.E. 23-2531
County Contract 5531-0001-SERV, issued to Galls Parent, to decrease the total contract amount by $61,500.10 and close the contract. (Sheriff's Office)
9.F. 23-2532
County Contract 5579-0001-SERV, issued to Ray O'Herron, to decrease the total contract amount by $25,826.26 and close the contract. (Sheriff's Office)
9.G. 23-2533
County Contract 5647-0001-SERV, issued to Contract Pharmacy Services, to decrease the total contract amount by $125,194.34 and close the contract. (Sheriff's Office)
9.H. 23-2534
County Contract 5562-0001-SERV, issued to Warehouse Direct Inc, to decrease the total contract amount by $11,342.44 and close contract. (Sheriff's Office)
9.I. 23-2535
County Contract 5495-0001-SERV, issued to Carol Stream Stratford Inn Ltd, to decrease the total contract amount by $37,266.80 and close the contract. (Sheriff's Office)
RESULT: APPROVED THE CONSENT AGENDA
MOVER: Dawn DeSart
SECONDER: Patty Gustin
AYES: Chaplin, DeSart, Eckhoff, Evans, Gustin, Krajewski, Schwarze, Tornatore, Zay, and Yoo
ABSENT: Childress, and Ozog
10. GRANTS
10.A. 23-2536
GPN 040-23: Illinois State Opioid Response Criminal Justice Medication Assisted Recover Integration PY23 - Illinois Department of Health and Human Services - $25,000. (Sheriff's Office)
The motion was approved on a voice vote, all "ayes".
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Patty Gustin
SECONDER: Liz Chaplin
10.B. 23-2537
GPN 041-23: ILETSB (Illinois Law Enforcement Training Standards Board) - Officer Recruitment and Retention Grant Program - $40,000. (Sheriff's Office)
The motion was approved on a voice vote, all "ayes".
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Yeena Yoo
SECONDER: Liz Chaplin
10.C. 23-2538
GPN 044-23: DCFS Children's Advocacy Center Grant PY24 - Children's Advocacy Centers of Illinois and DCFS - U.S. Department of Health and Human Services - $312,185. (State's Attorney's Office/Children's Advocacy Center)
The motion was approved on a voice vote, all "ayes".
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Dawn DeSart
SECONDER: Patty Gustin
11. TRAVEL
Motion to Combine and Approve items 11.A. - 11.C.
11.A. 23-2539
Authorization is requested for the Director of the Office of Homeland Security and Emergency Management (OHSEM) to travel to Springfield, Illinois from September 4-8, 2023 to attend the Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) 2023 Training Summit. It is beneficial that the Director attend this Training Summit which will include various training sessions and meetings. The cost to DuPage County is $670.10 for lodging, meals and miscellaneous expenses. (Office of Homeland Security and Emergency Management)
11.B. 23-2540
Authorization is requested for an Emergency Management Coordinator to travel to Springfield, Illinois from September 5-8, 2023 to attend the Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) 2023 Training Summit. The State of Illinois has requested that he bring the rapid communications vehicle RapidComm4 to Springfield to be demonstrated at the Training Summit. He will also give a presentation on Auxiliary Communications and assist with STARCOM Interoperable Communications presentations. IEMA is providing lodging for presenters. The cost to DuPage County will be $282.50 for meals and miscellaneous expenses. (Office of Homeland Security and Emergency Management)
11.C. 23-2541
Authorization is requested for an OHSEM volunteer to travel to Springfield, Illinois from September 5-8, 2023 to attend the Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) 2023 Training Summit. The State of Illinois has requested that the rapid communications vehicle RapidComm4 be brought to Springfield to be demonstrated at the Training Summit. This volunteer will be assisting the Emergency Management Coordinator in staffing the RapidComm4 vehicle while on display and discussing its capabilities with attendees. The cost to DuPage County is $670.10 for lodging, meals and miscellaneous expenses. (Office of Homeland Security and Emergency Management)
RESULT: APPROVED THE CONSENT AGENDA
MOVER: Patty Gustin
SECONDER: Liz Chaplin
AYES: Chaplin, DeSart, Eckhoff, Evans, Gustin, Krajewski, Schwarze, Tornatore, Zay, and Yoo
ABSENT: Childress, and Ozog
12. INFORMATIONAL
12.A. 23-2542
Public Defender's Office June 2023 Monthly Statistical Report (Public Defender's Office) The motion was approved on a voice vote, all "ayes".
RESULT: ACCEPTED AND PLACED ON FILE
MOVER: Jim Zay
SECONDER: Liz Chaplin
13. BUDGET PRESENTATIONS
13.A. DuPage County Coroner - Richard Jorgensen, M.D.
Dr. Richard Jorgensen, DuPage County Coroner, presented his agency's FY2024 budget requests to the Committee. At the conclusion of his presentation, questions were asked by Members Eckhoff, Zay, Chaplin, Gustin, Krajewski and Yoo regarding a variety of topics including caseload increase, security, file digitization and staff needs. Dr. Jorgensen responded to these various inquiries. Several members expressed their appreciation to Dr. Jorgensen and his staff for their hard work.
13.B. DuPage County Office of Homeland Security and Emergency Management - Craig Dieckman, Director Craig Dieckman, Director of the DuPage County Office of Homeland Security and Emergency Management (OHSEM), presented the FY2024 budget requests to the Committee for both OHSEM and Campus Security. He provided an overview of the variances in the following categories: personnel, commodities, contractual and capital outlay and explained the reasoning for these variances. At the conclusion of Director Dieckman's presentation, Member Schwarze inquired as to why there is such a significant increase in the Campus Security contract. Director Dieckman responded that this is due to additional personnel requirements in the 421 JTK Administration Building once the magnetometers were operational, as well as for special events such as the inauguration.
14. OLD BUSINESS
No old business was offered.
15. NEW BUSINESS
No new business was offered.
16. ADJOURNMENT
With no further business, Member Krajewski moved, seconded by Member Gustin to adjourn the meeting at 8:47 AM. The next meeting is scheduled for Tuesday, August 15, 2023 at 8:00 AM.
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