DuPage County Finance Committee met June 27.
Here are the minutes provided by the committee:
Tuesday, June 27, 2023 8:00 AM County Board Room
1. CALL TO ORDER
8:00 AM meeting was called to order by Chair Chaplin at 8:05 AM.
2. ROLL CALL
PRESENT Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Tornatore, Yoo, and Zay
3. PUBLIC COMMENT
No public comments were offered.
4. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN
Chair Chaplin notified the Committee that staff is investigating and addressing the previous issues brought up regarding the Northern Illinois Food Bank. If further discussion is required, this topic may appear on a future agenda. The Affordable Housing Committee is planning to hold two meetings in August. A reminder was given that budgets from all department heads and elected officials must be submitted to the Finance Department by this Friday, June 30th. A pre-budget workshop meeting will be held on Tuesday, July 25th. As of today, all budget transfers and change orders from the Clerk's Office have been submitted, and all invoices will be paid.
5. APPROVAL OF MINUTES
5.A. 23-2164
Finance Committee - Regular Meeting - Tuesday, June 13, 2023
RESULT: APPROVED
MOVER: Sheila Rutledge
SECONDER: Yeena Yoo
6. BUDGET TRANSFERS
6.A. 23-2184
Transfer of funds from account no. 5000-4250-53807 (software maintenance agreements) to account no. 5000-4250-54100 (I.T. equipment), in the amount of $17,350, to cover costs associated with the Illinois Voter Registration System. (County Clerk - Election Division)
RESULT: APPROVED
MOVER: Mary Ozog
SECONDER: Sheila Rutledge
6.B. 23-2187
Transfer of funds from account no. 1100-1215-53010 (engineering/architectural services) to account no. 1100-1215-51070 (tuition reimbursement), in the amount of $2,260, to realign ARPA FY23 budget to cover employee tuition reimbursement.
RESULT: APPROVED
MOVER: Michael Childress
SECONDER: Paula Garcia
6.C. 23-2188
Transfer of funds from account no. 6000-1195-53828 (contingencies) to account no. 6000-1225-54107 (software), in the amount of $86,870, for Ceridian managed payroll system one-time cost which includes the license, implementation of managed services software, migration, and training.
RESULT: APPROVED
MOVER: Yeena Yoo
SECONDER: Michael Childress
6.D. 23-2186
Budget Transfers 06-27-2023 - Various Companies and Accounting Units
RESULT: APPROVED
MOVER: Mary Ozog
SECONDER: Paula Garcia
7. PROCUREMENT REQUISITIONS
A. Finance - Chaplin
7.A.1. 23-2153
Decrease Purchase Order 4688-0001 SERV, issued to Runbeck Election Services, Inc., in the amount of $379,916.84. (County Clerk - Election Division)
RESULT: APPROVED
MOVER: Brian Krajewski
SECONDER: Paula Garcia
B. Economic Development - LaPlante
7.B.1. ED-CO-0002-23
Amendment to Purchase Order 6160-0001 SERV, issued to Dell Marketing L.P., for an increase to the existing service level Microsoft Office 365 Government Licenses, for Workforce Development Division, for an increase of $13,905.50, for a new contract total of $51,026.29.
RESULT: APPROVED
MOVER: Lynn LaPlante
SECONDER: Yeena Yoo
C. Human Services - Schwarze
Member Schwarze notified the Committee that Mary Keating has been following up with and reaching out to other food pantries to discuss any issues. There is a meeting scheduled this week to talk with the smaller food pantries, and there will be a follow-up meeting with the township food pantries in the near future. County staff and staff from the Northern Illinois Food Bank will be present at the Addison Township food delivery today for an evaluation.
7.C.1. 23-2210
Transfer of funds from account no. 5000-2115-52320 (medical/dental/lab supplies) to account nos. 5000-2115-52000 (furn/mach/equip small value) and 5000-2115-54110 (equipment and machinery), in the amount of $106,000, to re-allocate grant funds. It was determined there was a greater need for machinery and equipment, both small (<$5K) and larger (>$5K), than for items that would be classified as medical supplies. (Care Center)
A motion was made by Member Schwarze and seconded by Member Garcia to discharge the Human Services Committee. Upon a voice vote, the motion passed.
RESULT: APPROVED
MOVER: Greg Schwarze
SECONDER: Patty Gustin
7.C.2. HS-P-0059-23
Recommendation for the approval of a County contract to Benevate, Inc., dba Neighborly Software, to support the grant application and management process within the Community Development division. This contract covers the period of July 1, 2023 through June 30, 2024, the second option of three one-year renewals, for a contract total not to exceed $45,000, per RFP #21-011-CD. (Community Services)
RESULT: APPROVED
MOVER: Greg Schwarze
SECONDER: Patty Gustin
7.C.3. HS-P-0060-23
Recommendation for the approval of a contract purchase order to Global Industrial, for touchless automatic paper towel roll dispensers, for the DuPage Care Center, for the period June 28, 2023 through November 30, 2023, for a contract total not to exceed $74,200; per contract pursuant to the OMNIA Partners #R211402. (ARPA 2 Item)
RESULT: APPROVED
MOVER: Greg Schwarze
SECONDER: Paula Garcia
7.C.4. HS-P-0061-23
Recommendation for the approval of a contract purchase order to McKesson Medical Surgical Government Solutions, LLC, to furnish and deliver incontinent products for the DuPage Care Center, for the period of June 30, 2023 through June 29, 2025, for a contract total not to exceed $240,000; per MMCAP contract MMS2200736.
RESULT: APPROVED
MOVER: Greg Schwarze
SECONDER: Patty Gustin
D. Judicial and Public Safety - Evans
7.D.1. JPS-CO-0005-23
Recommendation for the approval of an amendment to Resolution JPS-P-0275-22, for a change order amending Purchase Order 6096-0001 SERV, issued to Public Safety Direct, to increase the contract in the amount of $466,816.70, resulting in an amended contract total amount not to exceed $726,816.70, an increase of 179.54%. (Sheriff's Office)
RESULT: APPROVED
MOVER: Lucy Evans
SECONDER: Cynthia Cronin Cahill
E. Public Works - Garcia
7.E.1. FM-CO-0072-23
Amendment to Resolution FM-P-0385-21, issued to Builders Chicago Corporation, to provide preventative maintenance, service and repairs for overhead doors, roll-up shutters, gate operators, dock levelers and revolving doors, as needed for County facilities, for Facilities Management, for a change order to increase the contract in the amount of $20,000, resulting in a new total contract amount not to exceed $212,520, an increase of 10.39%.
RESULT: APPROVED
MOVER: Paula Garcia
SECONDER: Yeena Yoo
7.E.2. FM-P-0071-23
Recommendation for the approval of a contract to The Standard Companies, to furnish and deliver plastic trash and recycling can liners, as needed for County facilities, for Facilities Management, for the period of July 14, 2023 through July 13, 2024, for a contract total amount not to exceed $40,000, per renewal option under bid award #21-036-FM, first option to renew.
RESULT: APPROVED
MOVER: Paula Garcia
SECONDER: Kari Galassi
7.E.3. FM-P-0072-23
Recommendation for the approval of a contract issued to Ron Tirapelli Ford, for the purchase of one (1) 2024 Ford F-650 Diesel, for Facilities Management – Grounds Maintenance, for a total cost not to exceed $113,297.66; not suitable for competitive bids per 55 ILCS 5/5-1022 (c) ‘Competitive Bids’.
RESULT: APPROVED
MOVER: Paula Garcia
SECONDER: Yeena Yoo
7.E.4. PW-P-0036-23
Recommendation for the approval of a contract purchase order to CDW Government, LLC, for computer hardware, peripherals, software and licensing, on an as-needed basis, for Public Works facilities, for the period of June 27, 2023 to February 28, 2025, for a total contract amount not to exceed $35,000; contract pursuant to the Intergovernmental Cooperation Act, per the National IPA Contract #2018011.
RESULT: APPROVED
MOVER: Paula Garcia
SECONDER: Yeena Yoo
7.E.5. PW-P-0037-23
Recommendation for the approval of an agreement between the County of DuPage, Illinois and HBK Engineering, LLC, for on-call professional engineering services for water distribution and sewer collection systems for various regions around DuPage County, for the period of June 27, 2023 to November 30, 2026, for a total amount not to exceed $95,000. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
RESULT: APPROVED
MOVER: Paula Garcia
SECONDER: Yeena Yoo
7.E.6. PW-P-0038-23
Approval is requested for the County of DuPage to renew its membership with the Lower Des Plaines Watershed Group, for Public Works, for an amount not to exceed $93,000, for 2023 to 2026 membership dues.
RESULT: APPROVED
MOVER: Paula Garcia
SECONDER: Michael Childress
F. Technology - Yoo
7.F.1. TE-P-0055-23
Recommendation for the approval of a contract purchase order to AT&T Mobility, for the annual licensing and maintenance of AirWatch Mobile Device Management, for Information Technology. This contract covers the period of July 1, 2023 through June 30, 2024, for a contract total amount of $34,860. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.
RESULT: APPROVED
MOVER: Yeena Yoo
SECONDER: Michael Childress
7.F.2. TE-P-0056-23
Recommendation for the approval of a contract purchase order to SHI International Corp, for the procurement of VMWare licensing to update the County's current virtual infrastructure, for Information Technology. This contract covers the period of July 17, 2023 through July 16, 2026, for a contract total amount of $500,947.91, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - National Joint Powers Alliance / Sourcewell Contract #081419-SHI. (ARPA ITEM)
RESULT: APPROVED
MOVER: Yeena Yoo
SECONDER: Patty Gustin
G. Transportation - Ozog
7.G.1. 23-2071
DT-P-0155B-22 - Amendment to Resolution DT-P-0155A-22, issued to Patrick Engineering for Professional Phase I Preliminary Engineering and Phase II Design Engineering Services for improvements to the bridge carrying CH 21/Geneva Road over the West Branch of the DuPage River, Section 18-00206-10-BR, to increase the funding in the amount of $25,371.12, resulting in an amended contract total of $719,749.70, an increase of 3.65% and a cumulative increase of 35.31%.
RESULT: APPROVED
MOVER: Mary Ozog
SECONDER: Sheila Rutledge
7.G.2. DT-P-0078-23
Recommendation for the approval of a contract to LRS Holdings, LLC, d/b/a Lakeshore Recycling Systems, LLC, for solid waste disposal services, as needed for the Division of Transportation, for the period June 28, 2023 through March 31, 2024, for a contract total not to exceed $66,000, per lowest responsible bid #23-047-DOT; subject to three (3) one-year renewals.
RESULT: APPROVED
MOVER: Mary Ozog
SECONDER: Paula Garcia
7.G.3. DT-P-0079-23
Recommendation for the approval of a contract to Traffic Control Corporation, for annual maintenance and support services for the Division of Transportation’s Centracs ATMS software system, for the period July 1, 2023 through June 30, 2024, for a contract total not to exceed $35,345; per 55 ILCS 5/5-1022(c) not suitable for competitive bids (Proprietary Software Maintenance and Support).
RESULT: APPROVED
MOVER: Mary Ozog
SECONDER: Sheila Rutledge
8. FINANCE RESOLUTIONS
8.A. FI-R-0152-23
Acceptance and appropriation of the Illinois Department of Commerce and Economic Opportunity 1E Rapid Response Grant PY21, Inter-Governmental Agreement No. 21-651006, Company 5000, Accounting Unit 2840, $500,000. (Human Resources)
RESULT: APPROVED
MOVER: Brian Krajewski
SECONDER: Dawn DeSart
8.B. FI-R-0154-23
Acceptance and appropriation of additional funding for the DuPage Animal Friends Unrestricted Grant FY23, Company 5000 - Accounting Unit 1310, from $50,000 to $75,000 (an increase of $25,000). (Animal Services)
RESULT: APPROVED
MOVER: Brian Krajewski
SECONDER: Dawn DeSart
8.C. FI-R-0159-23
Acceptance and appropriation of the Illinois Department of Healthcare and Family Services Access and Visitation Grant PY24 Intergovernmental Agreement No. 2021-55-024-004 B, Company 5000, Accounting Unit 1670, $102,000, for the Family Center. (Community Services)
A motion was made by Member Krajewski and seconded by Member Garcia to discharge the Human Services Committee. Upon a voice vote, the motion passed.
RESULT: APPROVED
MOVER: Brian Krajewski
SECONDER: Dawn DeSart
8.D. FI-R-0153-23
Approval of issuance of payments by DuPage County to various training providers through the Illinois Department of Commerce and Economic Opportunity 1E Rapid Response Grant PY21, Inter-Governmental Agreement No. 21-651006, in the amount of $328,000.
RESULT: APPROVED
MOVER: Brian Krajewski
SECONDER: Dawn DeSart
8.E. FI-R-0155-23
Recommendation for an amendment to the Aging Case Coordination Unit Fund PY23, Company 5000, Accounting Unit 1660 and Accounting Unit 1720, pursuant to Resolution FI-R-0379-22, reallocating the disbursement of funds between State and Federal, no change to the total amount. (Community Services)
RESULT: APPROVED
MOVER: Brian Krajewski
SECONDER: Dawn DeSart
8.F. FI-R-0156-23
Approval of an agreement between the County of DuPage and the DuPage County Health Department, for the use of ARPA funds, in the amount of $21,771,294. (ARPA ITEM)
A motion was made by Member Gustin and seconded by Member DeSart to include substance use services as part of the various expenses listed in the resolution. Upon a voice vote, the motion passed.
RESULT: APPROVED AS AMENDED
MOVER: Brian Krajewski
SECONDER: Paula Garcia
8.G. FI-R-0158-23
2024 Holiday Schedule
RESULT: APPROVED
MOVER: Brian Krajewski
SECONDER: Kari Galassi
9. INFORMATIONAL
A motion was made by Member Krajewski and seconded by Member Gustin to receive and place on file: Payment of Claims, Wire Transfers, Appointments, and Grant Proposal Notifications. Upon a voice vote, the motion passed.
A. Payment of Claims
9.A.1. 23-2093
06-09-2023 Paylist
9.A.2. 23-2129
06-13-2023 Paylist
9.A.3. 23-2167
06-16-2023 Paylist
B. Wire Transfers
9.B.1. 23-2135
06-13-2023 IDOR Wire Transfer
C. Appointments
9.C.1. CB-R-0082-23
Expanded Board of Review Appointment of 2 Members - List Attached.
D. Grant Proposal Notifications
9.D.1. 23-2162
GPN 031-23: Workforce Innovation & Opportunity Act Statewide Rapid Response Grant PY23 - Illinois Department of Commerce & Economic Opportunity - U.S. Department of Labor - $500,000. (Human Resources, Workforce Development Division).
9.D.2. 23-2019
GPN 032-23: Paul Coverdell Forensic Science/NFSIA FFY22 - Illinois Criminal Justice Information Authority (ICJIA) - U.S. Department of Justice - $178,733. (Sheriff's Office)
9.D.3. 23-2159
GPN 033-23: Homeless Prevention Program PY24, Illinois Department of Human Services - $173,600. (Community Services)
9.D.4. 23-2160
GPN 034-23: Supportive Housing Program FY24, Illinois Department of Human Services $151,563. (Community Services)
9.D.5. 23-2189
GPN 035-23: Access & Visitation Program PY24 - Illinois Department of Healthcare & Family Services - U.S. Department of Health and Human Services - $102,000. (Community Services)
RESULT: APPROVED THE CONSENT AGENDA
MOVER: Brian Krajewski
SECONDER: Patty Gustin
AYES: Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Tornatore, Yoo, and Zay
10. OLD BUSINESS
Member Gustin raised a concern regarding minors being legally able to purchase THC products at gas stations and other businesses within the County. She spoke with staff to see if there is an ordinance that the County can pass to make the sale of THC products to minors unlawful. Since the County is not home rule, Assistant State's Attorney Barb Reynolds suggested working through the Legislative Committee.
11. NEW BUSINESS
No new business was discussed.
12. ADJOURNMENT
A motion was made by Member Tornatore and seconded by Member Yoo to adjourn at 9:05 AM. Upon a voice vote, the motion passed.
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