DuPage County Finance Committee met May 23.
Here are the minutes provided by the committee:
1. CALL TO ORDER
8:00 AM meeting was called to order by Chair Chaplin at 8:00 AM.
2. ROLL CALL
PRESENT Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Tornatore, Yoo, and Zay
3. PUBLIC COMMENT
No public comments were offered.
4. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN
Chair Chaplin said that she hoped everyone had a chance to review the 2024 Budget Calendar, the 2024 Budget Letter and Instructions, and the Financial and Budget Policies. The budget policy changes reflect a recent opinion from the Office of the Attorney General, which was requested from the County's State's Attorney's Office on behalf of the County Clerk's Office. Jeff Martynowicz and Assistant State's Attorney Lisa Smith discussed more on this topic in the discussion portion of the meeting. Chair Chaplin also mentioned that Committee members should have received an email regarding volunteer opportunities from the DuPage Senior Citizens Council ("DSCC"). The DSCC holds a drive-thru event twice per month on the County's campus, which provides boxed meals for elderly residents.
5. DISCUSSION
5.A. FY2024 Budget Kick-off and Financial Policies Discussion
Jeff Martynowicz, Chief Financial Officer, provided a review of the various FY2024 budget items on today's agenda. Pending the approval of items, an email will be sent out to the Committee members with additional information. A few of the important dates to note include: (i) Friday, June 30th - Elected Officials and Department Heads must have their budgets and supporting materials submitted to the Finance Department by this day; (ii) Tuesday, July 25th - the Pre-Budget Workshop will take place at a Finance Committee Special Call meeting; (iii) Tuesday, September 26th - the County Board Chair will present the FY2024 budget to the County Board; and (iv) Tuesday, November 28th - the County Board will vote to approve the annual budget.
Lisa Smith, Assistant State's Attorney, reviewed with the Committee updates to the budget transfer policy. The Illinois Attorney General's opinion was taken into consideration when revising the policy. Revisions to the policy, per Resolution FI-R-0136-23, include: (i) All budget transfers must be in writing on the approved County Budget Transfer form, available on Inside DuPage under Finance/Forms & Instructions; (ii) Budget transfers affecting personnel or capital accounts may not be made without first obtaining the parent committee’s approval and then the County Board’s approval by a two-thirds majority vote. The Finance Committee’s agenda will list all budget transfers for departments and elected officials whose parent committee is the Finance Committee; (iii) Budget transfers between commodities and contractual services accounts will be processed by the Finance Department provided that the total amount appropriated is not affected; and (iv) Budget transfers to or from a segregated fund are prohibited. The budget transfer policy applies to all Elected Officials and Departments under County Board jurisdiction. A request will be made to the County Clerk to attend the June 13th Finance Committee meeting to address additional questions from Committee members.
6. APPROVAL OF MINUTES
6.A. 23-1813
Finance Committee - Regular Meeting - Tuesday, May 9, 2023
RESULT: APPROVED
MOVER: Dawn DeSart
SECONDER: Michael Childress
AYES: Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, Ozog, Rutledge, Schwarze, Tornatore, Yoo, and Zay
ABSENT: LaPlante
7. BUDGET TRANSFERS
7.A. 23-1900
Transfer of funds from account nos. 5000-4250-53800 (printing), 5000-4250-53804 (postage & postal charges), and 5000-4250-53807 (software maint agreements) to account nos. 5000-4250-52000 (furn/mach/equip small value), 5000-4250-52100 (I.T. equipment-small value), 5000-4250-53260 (wireless communication svc), and 5000-4250-54100 (IT equipment) in the amount of $339,784 to cover costs associated with the Illinois Voter Registration System. Grant-funded. (County Clerk - Election Division)
If the Finance Committee seeks to approve the budget transfer, it will require a 2/3 majority vote {12 votes} to approve.
RESULT: DEFEATED
MOVER: Jim Zay
SECONDER: Kari Galassi
AYES: Chaplin, Childress, Covert, DeSart, Evans, Garcia, Rutledge, Schwarze, and Yoo
NAY: Cronin Cahill, Eckhoff, Galassi, Gustin, Krajewski, Ozog, Tornatore, and Zay
ABSENT: LaPlante
7.B. FI-R-0137-23
Budget Transfers 05-23-2023 - Various Companies and Accounting Units
RESULT: APPROVED
MOVER: Patty Gustin
SECONDER: Paula Garcia
AYES: Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, Ozog, Rutledge, Schwarze, Tornatore, Yoo, and Zay
ABSENT: LaPlante
8. PROCUREMENT REQUISITIONS
A. Finance - Chaplin
8.A.1. 23-1819
Approval of an extension to Purchase Order 4305-0001 SERV, issued to Baker Tilly US, LLP, for an extension through September 30, 2023. No change to the contract total dollar amount.
RESULT: APPROVED
MOVER: Brian Krajewski
SECONDER: Sadia Covert
AYES: Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, Ozog, Rutledge, Schwarze, Tornatore, Yoo, and Zay
ABSENT: LaPlante
B. ETSB - Schwarze
8.B.1. ETS-R-0028-23
Resolution approving the sale of surplus items from the County of DuPage on behalf of the Emergency Telephone System Board of DuPage County to the Wyoming Community Fire Protection District.
RESULT: APPROVED
MOVER: Greg Schwarze
SECONDER: Dawn DeSart
AYES: Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, Ozog, Rutledge, Schwarze, Tornatore, Yoo, and Zay
ABSENT: LaPlante
C. Human Services - Schwarze
8.C.1. HS-CO-0009-23
Amendment issued to Lifescan Laboratories of Illinois for patient phlebotomy and lab services, for the DuPage Care Center, for the period September 20, 2022 through September 19, 2023, to increase encumbrance in the amount of $15,000, a 75.00% increase. (6005-0001 SERV) (ARPA ITEM)
RESULT: APPROVED
MOVER: Greg Schwarze
SECONDER: Dawn DeSart
AYES: Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, Ozog, Schwarze, Tornatore, Yoo, and Zay
ABSENT: LaPlante, and Rutledge
8.C.2. HS-CO-0010-23
Amendment issued to KCI USA, Inc., for rental of wound vac therapy and medical supplies for wound and skin care, for the DuPage Care Center, for the period January 26, 2023 through January 25, 2024, to increase encumbrance in the amount of $45,500, a 304.35% increase. (6266-0001 SERV)
RESULT: APPROVED
MOVER: Greg Schwarze
SECONDER: Dawn DeSart
AYES: Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, Ozog, Schwarze, Tornatore, Yoo, and Zay
ABSENT: LaPlante, and Rutledge
D. Judicial and Public Safety - Evans
8.D.1. JPS-P-0053-23
Recommendation for the approval of a contract to Nestor A. Evaristo, as a Veteran Mentor Coordinator to develop a veteran peer mentor program, for the period May 30, 2023 through May 29, 2024, for a contract total amount not to exceed $37,500. Other professional services not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-353(1)(b). (Probation and Court Services - Grant Funded).
RESULT: APPROVED
MOVER: Lucy Evans
SECONDER: Patty Gustin
AYES: Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, Ozog, Schwarze, Tornatore, Yoo, and Zay
ABSENT: LaPlante, and Rutledge
8.D.2. JPS-R-0060-23
Recommendation for the approval of an addendum to resolution JPS-R-0002-23, Intergovernmental Agreement between the County of DuPage and the County of Kane for Housing and Detention services for minors, to modify the insurance coverage to reflect excess coverage in the amount of $20 million with a $1 million self-insurance retention. (Probation & Court Services)
RESULT: APPROVED
MOVER: Lucy Evans
SECONDER: Yeena Yoo
AYES: Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, Ozog, Schwarze, Tornatore, Yoo, and Zay
ABSENT: LaPlante, and Rutledge
E. Public Works - Garcia
8.E.1. FM-P-0066-23
Recommendation for the approval of a contract to AMS Mechanical Systems, Inc., to furnish and install natural gas piping replacements and upgrades to the gas main and meter, at the Power Plant, for Facilities Management, for the period of May 23, 2023 through May 22, 2024, for a total contract amount not to exceed $125,837; per lowest responsible bid 23-061-FM.
RESULT: APPROVED
MOVER: Paula Garcia
SECONDER: Dawn DeSart
AYES: Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, Ozog, Schwarze, Tornatore, Yoo, and Zay
ABSENT: LaPlante, and Rutledge
8.E.2. FM-P-0067-23
Recommendation for the approval of a contract to Earthwerks Land Improvement and Development Corporation, for construction of stormwater detention and Best Management Practices (BMP’s) projects at the east campus detention basin, for Facilities Management, for numerous building construction projects, for the period May 23, 2023, through December 15, 2025 for a total lump sum amount of $2,793,517 which includes $364,371 (15%) owner contingency, per lowest responsible bid 22-102-SWM. (PARTIAL ARPA ITEM)
RESULT: APPROVED
MOVER: Paula Garcia
SECONDER: Michael Childress
AYES: Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, Ozog, Schwarze, Tornatore, Yoo, and Zay
ABSENT: LaPlante, and Rutledge
8.E.3. FM-P-0068-23
Recommendation for the approval of an Agreement between the County of DuPage, Illinois, and V3 Companies, Ltd., to provide Phase III Professional Stormwater Engineering Services and engineering design for campus projects, for Facilities Management, for the period May 23, 2023 through December 15, 2025, for a total contract amount not to exceed $241,095. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et seq.
RESULT: APPROVED
MOVER: Paula Garcia
SECONDER: Yeena Yoo
AYES: Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, Ozog, Schwarze, Tornatore, Yoo, and Zay
ABSENT: Covert, LaPlante, and Rutledge
8.E.4. PW-P-0035-23
Recommendation for the approval of a contract to RapidView, LLC, for parts and labor to repair the IBAK sewer televising camera, for Public Works, for the period of May 23, 2023 to May 31, 2027, for a contract total amount not to exceed $60,000; per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source.
RESULT: APPROVED
MOVER: Paula Garcia
SECONDER: Yeena Yoo
AYES: Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, Ozog, Schwarze, Tornatore, Yoo, and Zay
ABSENT: Covert, LaPlante, and Rutledge F. Technology - Yoo
8.F.1. TE-P-0054-23
Recommendation for the approval of a contract purchase order to Physicians' Record Company, to furnish and deliver printed carbonless (NCR) forms for various County offices/departments, including the Supervisor of Assessments, Coroner, Sheriff, Regional Office of Education, Public Defender, Clerk of the Circuit Court, Transportation, and Probation. This contract covers the period of June 1, 2023 to May 31, 2024, for a contract total amount of $42,000. This is the second of three (3) optional twelve month renewals, per lowest responsible bid #21-038-IT.
RESULT: APPROVED
MOVER: Yeena Yoo
SECONDER: Dawn DeSart
AYES: Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, Ozog, Schwarze, Tornatore, Yoo, and Zay
ABSENT: Covert, LaPlante, and Rutledge G. Transportation - Ozog
8.G.1. 23-1691
DT-R-0211A-22 - Amendment to DT-R-0211-22, issued to Utility Dynamics Corporation, for the Street Lighting Improvements along Fabyan Parkway, section 22-00210-05-TL, to increase the funding in the amount of $625.72, resulting in an amended contract total of $105,240.42, an increase of 0.60%.
RESULT: APPROVED
MOVER: Mary Ozog
SECONDER: Yeena Yoo
AYES: Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Tornatore, Yoo, and Zay
ABSENT: Covert
8.G.2. 23-1709
DT-R-0382A-22 – Amendment to Resolution DT-R-0382-22 between the County of DuPage and R. W. Dunteman for the Milton Township Lambert Road improvements; (Correction of Project Section Number).
RESULT: APPROVED
MOVER: Mary Ozog
SECONDER: Paula Garcia
AYES: Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Tornatore, Yoo, and Zay
ABSENT: Covert
8.G.3. DT-O-0051-23
Recommendation to Repeal DTo-16-88-The DuPage County Fair Share Transportation Impact Fee Ordinance and Adopt the DuPage County Fair Share Transportation Impact Fee Administration Ordinance.
RESULT: APPROVED
MOVER: Mary Ozog
SECONDER: Dawn DeSart
AYES: Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Tornatore, Yoo, and Zay
ABSENT: Covert
8.G.4. DT-P-0071-23
Recommendation for the approval of a contract to Complete Fleet Services, Inc., for on-call repair service and repair parts for diesel trucks and plows, as needed for the Division of Transportation, for the period June 1, 2023 through May 31, 2024, for a contract total not to exceed $30,000; per bid 22-097-DOT, first of three renewals.
RESULT: APPROVED
MOVER: Mary Ozog
SECONDER: Dawn DeSart
AYES: Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Tornatore, Yoo, and Zay
ABSENT: Covert
8.G.5. DT-P-0072-23
Recommendation for the approval of a contract to Kevin’s Auto & Diesel Repair, for on-call repair service and repair parts for trucks and plows, as needed for the Division of Transportation, for the period June 1, 2023 through May 31, 2024, for a contract total not to exceed $30,000; per bid 22-097-DOT, the first of three (3) renewals.
RESULT: APPROVED
MOVER: Mary Ozog
SECONDER: Dawn DeSart
AYES: Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Tornatore, Yoo, and Zay
ABSENT: Covert
8.G.6. DT-P-0073-23
Recommendation for the approval of a contract to PreCise MRM, LLC, for Fleet Tracking Equipment and Service Agreement, for the Division of Transportation, for the period of June 1, 2023 through May 31, 2024, for a contract total not to exceed $34,000; per 55 ILCS 5/5-1022(c) “not suitable to competitive bids” (Sole Source-Software manufacturer and sole maintenance/update provider).
RESULT: APPROVED
MOVER: Mary Ozog
SECONDER: Yeena Yoo
AYES: Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Tornatore, Yoo, and Zay
ABSENT: Covert
8.G.7. DT-P-0074-23
Recommendation for the approval of a contract to Compass Minerals America, Inc., to furnish and deliver bulk rock salt, as needed for the Division of Transportation, for the period June 1, 2023 through May 31, 2024, for a contract total amount of $1,331,270; per lowest responsible bid 23-057-DOT, subject to three (3) one-year renewals.
RESULT: APPROVED
MOVER: Mary Ozog
SECONDER: Yeena Yoo
AYES: Chaplin, Childress, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Tornatore, and Yoo
ABSENT: Covert, and Zay
8.G.8. DT-P-0075-23
Recommendation for the approval of a contract to Gonzalez Companies, LLC., to provide professional construction engineering services, upon request of the Division of Transportation, for the period of May 23, 2023 through November 30, 2025, for a contract total not to exceed $500,000; professional services (Architects, Engineers & Land Surveyors) vetted through a qualification-based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/1 et seq.
RESULT: APPROVED
MOVER: Mary Ozog
SECONDER: Dawn DeSart
AYES: Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Tornatore, and Yoo ABSENT: Zay
8.G.9. DT-P-0076-23
Recommendation for the approval of a contract to Tecma Associates, Inc., for professional construction engineering services for various improvements, Section 23-CENGR-12-EG, for the period of May 23, 2023 through November 30, 2025, for a contract total not to exceed $500,000; professional services (Architects, Engineers & Land Surveyors) vetted through a qualification-based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et.seq.
RESULT: APPROVED
MOVER: Mary Ozog
SECONDER: Dawn DeSart
AYES: Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, LaPlante, Ozog, Rutledge, Schwarze, Tornatore, and Yoo
ABSENT: Zay
RECUSED: Krajewski
9. FINANCE RESOLUTIONS
9.A. 23-1824
Supervisor of Assessments staff to attend State of Illinois Property Tax Appeal Board hearings in Springfield, Illinois from June 12, 2023 to June 14, 2023. Expenses to include transportation, lodging, miscellaneous expenses (parking, mileage, etc.) and per diems for an approximate total County cost not to exceed $700.
RESULT: APPROVED
MOVER: Brian Krajewski
SECONDER: Patty Gustin
AYES: Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Tornatore, and Yoo
ABSENT: Zay
9.B. FI-R-0136-23
DuPage County Budget and Budget Transfer Policy
RESULT: APPROVED
MOVER: Brian Krajewski
SECONDER: Paula Garcia
AYES: Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Tornatore, and Yoo
ABSENT: Zay
9.C. FI-R-0138-23
Approval of bank depositories. (Treasurer's Office)
RESULT: APPROVED
MOVER: Brian Krajewski
SECONDER: Patty Gustin
10. BUDGET
10.A. 23-1825
Budget Preparations/Instructions - FY2024 Budget Letter and Instructions
RESULT: ANNOUNCED
10.B. FI-R-0139-23
Approval of the FY2024 Budget Calendar
RESULT: APPROVED
MOVER: Brian Krajewski
SECONDER: Paula Garcia
10.C. FI-R-0140-23
Acceptance and Approval of the FY2024 DuPage County Financial and Budget Policies
RESULT: APPROVED
MOVER: Brian Krajewski
SECONDER: Patty Gustin
11. INFORMATIONAL
A motion was made by Member Krajewski and seconded by Member Garcia to receive and place on file: Payment of Claims, Wire Transfers, Appointments and Grant Proposal Notifications. Upon a voice vote, the motion passed.
A. Payment of Claims
11.A.1. 23-1780
05-05-2023 Paylist
11.A.2. 23-1811
05-09-2023 Paylist
11.A.3. 23-1880
05-12-2023 Paylist
11.A.4. 23-1890
05-16-2023 Paylist
B. Wire Transfers
11.B.1. 23-1774
05-04-2023 Corvel Wire Transfer
11.B.2. 23-1832
05-11-2023 IDOR Wire Transfer
C. Appointments
11.C.1. CB-R-0076-23
Appointment of Sarah Czaplicki to the Wheaton Sanitary District.
11.C.2. CB-R-0077-23
Appointment of Wilfred Perreault to the Glenbard Fire Protection District.
11.C.3. CB-R-0078-23
Appointment of Timothy Capua to the Lisle-Woodridge Fire Protection District.
11.C.4. CB-R-0079-23
Appointment of Joan Costin to the Lisle-Woodridge Fire Protection District.
11.C.5. CB-R-0080-23
Appointment of Ann Marie Testa to the Salt Creek Sanitary District.
11.C.6. CB-R-0081-23
Expanded Board of Review Appointment of 11 Members - List Attached.
D. Grant Proposal Notifications
11.D.1. 23-1853
GPN 024-23: FY24 Tobacco Grant - Illinois Department of Human Services - U.S. Department of Health Services - $6,993. (Sheriff's Office)
11.D.2. 23-1854
GPN 025-23: State Criminal Alien Assistance Program (SCAAP) FY23 - U.S. Department of Justice - Bureau of Justice Assistance - $488,323.88. (Sheriff's Office)
11.D.3. 23-1855
GPN 026-23: Victims of Crime Act PY24 - Illinois Criminal Justice Information Authority (through CACI) - U.S. Department of Justice - $80,504. (State's Attorney Office/Children's Center)
11.D.4. 23-1856
GPN 029-23: DuPage County Adult Redeploy Illinois Programs SFY24 - Illinois Criminal Justice Information Authority - $450,514.85. (Probation and Court Services)
RESULT: APPROVED THE CONSENT AGENDA
MOVER: Brian Krajewski
SECONDER: Paula Garcia
AYES: Chaplin, Childress, Covert, Cronin Cahill, DeSart, Eckhoff, Evans, Galassi, Garcia, Gustin, Krajewski, LaPlante, Ozog, Rutledge, Schwarze, Tornatore, Yoo, and Zay
12. ARPA REQUEST
12.A. 23-1896
Naperville Convention & Visitors Bureau - ARPA Request
The Committee voiced their approval to move forward with the request for ARPA funding. Christine Jeffries, President of the Naperville Development Partnership, thanked the Committee and stated that she is grateful for the support. An agreement between the County and the Naperville Development Partnership will be brought before the Committee at the next Finance Committee meeting for a vote.
13. OLD BUSINESS
Member Rutledge thanked her fellow Committee members for today's robust discussion.
14. NEW BUSINESS
No new business was discussed.
15. ADJOURNMENT
A motion was made by Member Tornatore and seconded by Member Zay to adjourn at 9:55 AM. Upon a voice vote, the motion passed.
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