City of Elmhurst Finance Council Affairs & Administrative Services Committee met March 27.
Here are the minutes provided by the committee:
1. Call to Order
Chair Dunn called the meeting to order at 7:06 p.m.
2. Roll Call
Committee Members Present: Dunn, Veremis, Jensen
Committee Members Absent: Talluto
Other Elected Officials Present: Levin
City Staff and Others Grabowski, Coyle, Kravets, Wagner, Ivancevic Present:
3. Public Comment – Mr. Rex Irby provided comments regarding the purchasing referral (Item D) on the March 27, 2023, Finance Committee agenda. Mr. Irby said that funds that may be used to fund a purchasing officer position may be used toward sustainability efforts.
4. Receipt of Written Communication – None.
5. Business Before the Committee
A. Minutes of the March 13, 2023, meeting of the Finance, Council Affairs & Administrative Services Committee
The minutes of the March 13, 2023, FCA&AS Committee meeting were approved. A motion to approve the minutes was made by Alderman Jensen and seconded by Alderman Veremis. Roll Call vote: 3 ayes, 0 nays. Motion duly carried.
B. Minutes of the March 13, 2023, Executive Session of the Finance, Council Affairs & Administrative Services Committee
The minutes of the March 13, 2023, FCA&AS Executive Session were approved. A motion to approve the minutes was made by Alderman Jensen and seconded by Alderman Veremis. Roll Call vote: 3 ayes, 0 nays. Motion duly carried.
C. Report – Compensation Market Study
Chair Dunn provided an overview of the draft compensation study. The study was completed by the consulting group Pontifex, which last updated the City’s compensation plan in 2019. Director Coyle explained that the compensation plan will be effective January 1, 2024. Pontifex’s recommendations included increasing the minimum salary bands for some of the positions in order to remain competitive with the market.
The Compensation Market Study was approved. A motion to approve the Compensation Market Study was made by Alderman Veremis and seconded by Alderman Jensen. Roll Call vote: 3 ayes, 0 nays. Motion duly carried.
D. Purchasing Referral
Chair Dunn provided an overview of the purchasing referral from 2021. Director Coyle presented her analysis of the City’s purchasing and procurement functions, including an overview of current processes. The analysis included a review of personnel who manage this function at comparable municipalities. Director Coyle said that the City is currently implementing a new ERP software system, Munis, which will provide additional methods to improve and standardize current purchasing processes. The FCA&AS concurred with the recommendation to maintain the current procurement model, understanding that the item may be revisited in the future.
E. Fiscal Year 2022 Year End Report
Chair Dunn provided an overview of the 2022 year end reports, which was deferred from the last meeting. Director Coyle reminded the FCA&AS that this is a preliminary review and the annual audit will be conducted later this year. Director Coyle provided an overview of the following: the general fund, sales tax, home rule sales tax, state income tax, real estate transfer stamps, food and beverage tax, general fund expenses, the stormwater fund, the enterprise fund, and TIF districts.
6. Other Business – None.
7. Adjournment
Chair Dunn asked for a motion to adjourn. Motion made by Alderman Jensen, seconded by Alderman Veremis to adjourn. Motion carried by unanimous voice vote.
The meeting was adjourned at 8:10 p.m.
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