City of Darien City Council met Jan. 16
Here are the minutes provided by the council:
A WORK SESSION WAS CALLED TO ORDER AT 7:00 P.M. BY MAYOR MARCHESE FOR THE PURPOSE OF REVIEWING ITEMS ON THE JANUARY 16, 2023 AGENDA WITH THE CITY COUNCIL. THE WORK SESSION ADJOURNED AT 7:31 P.M.
1. CALL TO ORDER
The regular meeting of the City Council of the City of Darien was called to order at 7:30 P.M. by Mayor Marchese.
2. PLEDGE OF ALLEGIANCE
Mayor Marchese led the Council and audience in the Pledge of Allegiance.
3. ROLL CALL — The Roll Call of Aldermen by Clerk Ragona was as follows:
Present: Thomas J. Belczak Ted V. Schauer
Thomas M. Chlystek Mary Coyle Sullivan
Eric K. Gustafson Lester Vaughan
Joseph A. Kenny
Absent: None
Also in Attendance: Joseph Marchese, Mayor
JoAnne E. Ragona, City Clerk
Bryon Vana, City Administrator
Gregory Thomas, Police Chief
Daniel Gombac, Director of Municipal Services
4. DECLARATION OF A QUORUM – There being seven aldermen present, Mayor Marchese declared a quorum.
5. QUESTIONS, COMMENTS AND ANNOUNCEMENTS – GENERAL
There were none.
6. APPROVAL OF MINUTES – December 19, 2022
It was moved by Alderman Belczak and seconded by Alderman Schauer to approve the minutes of the City Council Meeting of December 19, 2022.
Roll Call: Ayes: Belczak, Chlystek, Gustafson, Kenny, Schauer, Sullivan, Vaughan
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
7. RECEIVING OF COMMUNICATIONS
Alderman Gustafson stated there was an attempted burglary in the 8500 block of Woodvale Avenue on January14; he encouraged residents to keep lights on, install ring doorbell/security cameras and be watchful of their neighborhoods. He noted similar break-in situations in Oak Brook and Woodridge.
Alderman Kenny received communication from Melanie Ruta, unincorporated Darien, inquiring about sidewalks from Shell gas station to Our Lady of Mount Carmel Church. He apprised Director Gombac and Alderman Schauer; request will be considered during budget discussions.
Alderwoman Sullivan received communication from Kevin Drum regarding streetlight outage in Waterfall Glen; she thanked Municipal Service for handling request.
Alderman Chylstek received communication from Shari Gillespie, 7800 block of Sawyer Road, inquiring about the Business Liaison position. Administrator Vana stated he responded to Ms. Gillespie.
8. MAYORS REPORT
A. 2023 CITIZEN OF THE YEAR NOMINATION – DEBORAH COULMAN
Mayor Marchese asked Alderwoman Sullivan, City Council Liaison, to present the recommendation for the 2023 Citizen of the Year (COY). Liaison Sullivan read the Citizen of the Year Committee letter recommending that the 2023 Citizen of the Year be Deborah Coulman.
It was moved by Alderman Schauer and seconded by Alderman Belczak to concur with the 2023 Citizen of the Year Committee’s nomination and to award the title of 2023 Citizen of the Year to Deborah Coulman.
Roll Call: Ayes: Belczak, Chlystek, Gustafson, Kenny, Schauer, Sullivan, Vaughan
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
Liaison Sullivan recognized and thanked COY Committee members seated in the audience for all their hard work in selecting such a deserving candidate.
Liaison Sullivan invited all to attend the COY Congratulatory Cake and Coffee Reception on Tuesday, February 21, in the Police Department Training Room following the City Council Meeting. She announced a “Save the Date” for the COY dinner/dance, which will be held on Friday, March 3, at Alpine Banquets from 6:00 – 11:00 P.M.; cost is $52/person and includes family style dinner, open bar and DJ for dancing. Reservations will be available at City Hall in the upcoming weeks.
Mayor Marchese congratulated and expressed thanks to COY Committee members: Chairwoman Bonnie Kucera, Linda Borowiak, Gerry Kucera, Carol Mallers, and Kerry Spitznagle for selecting such a worthy candidate.
Mayor Marchese…
…announced “Springfield Drive Down” trip on April 18 – 19 with DuPage Mayors and Managers Conference (DMMC) for two days of lobbying State Legislature, with the primary focus of restoring the Local Government Distributive Fund (LGDF). He extended invite to Council and noted availability for two additional attendees.
…provided an update on the 2023 Vehicle Sticker. He stated that Ella Hardman, Senior at Hinsdale South High School, designed the artwork; she chose a “Cancer Smashers” theme. Vehicle Stickers are available at City Hall and Police Department for a $3.00 donation. He thanked Ms. Hardman for her design talents.
9. CITY CLERK’S REPORT
There was no report.
10. CITY ADMINISTRATOR’S REPORT
A. CONTINUED DISCUSSION – CHAMBER OF COMMERCE CONSOLIDATION
Mayor Marchese stated a determination was made to no longer seek proposal for Darien Chamber of Commerce consolidation.
Mayor Marchese introduced Larry Forsberg, Economic Development Director – Westmont Economic Development Partnership and read the following quote from Mr. Forsberg’s LinkedIn page: “Chamber and tourism bureau work involves a high level of interaction with members of the business community, civic leaders, community organizations and residents. Grass roots involvement in support of the overall success of community economic development is important to all stakeholders.”
Mayor Marchese explained he asked Mr. Forsberg to speak this evening to address inquiries Aldermen had regarding the working relationships other communities have with their Chamber of Commerces. Due to the uniqueness of the Westmont model, he thought Council would enjoy hearing more about the partnership between the Village of Westmont, Westmont Chamber of Commerce and Tourism Bureau.
Larry Forsberg introduced himself, explained reasoning behind the development and interrelationships amongst key stakeholders; he addressed Council questions regarding cannabis dispensary, strategies to attract new businesses and retaining existing businesses, reporting hierarchy, funding, financial contributions, tourism activities and special events.
Mayor Marchese reiterated after reassessment, the City no longer feels the need to absorb the Chamber of Commerce. He explained the positive steps taken to enhance communication, ensure financial viability and growth within the business community, which included addition of Business Liaison position and subsidization of Chamber membership dues for one year.
Mayor Marchese thanked Mr. Forsberg for sharing his successful business model. He expressed that the relationship between municipality and Chamber of Commerce is unique to each, and one size does not fit all; Darien needs to pursue a model that works for Darien.
11. DEPARTMENT HEAD INFORMATION/QUESTIONS
A. POLICE DEPARTMENT – NO REPORT
Alderman Gustafson…
…commented regarding California police officer exposure to Fentanyl during traffic stop and inquired if Darien police officers carry enough Narcan for treatment; Chief Thomas responded.
…due to recent attempted burglary, asked Chief Thomas to explain importance of calling “911.”
B. MUNICIPAL SERVICES – NO REPORT
12. TREASURER’S REPORT
A. WARRANT NUMBER 22-23-17
B. WARRANT NUMBER 22-23-18
It was moved by Alderman Kenny and seconded by Alderman Schauer to approve payment of:
• Warrant Number 22-23-17 in the amount of $202,396.43 from the enumerated funds, and $298,194.79 from payroll funds for the period ending 12/29/22 for a total to be approved of $500,591.22.
• Warrant Number 22-23-18 in the amount of $929,978.71 from the enumerated funds, and $326,553.37 from payroll funds for the period ending 01/12/23 for a total to be approved of $1,256,532.08.
Roll Call: Ayes: Belczak, Chlystek, Gustafson, Kenny, Schauer, Sullivan, Vaughan
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
13. STANDING COMMITTEE REPORTS
Administrative/Finance Committee – Liaison Sullivan commented the next Economic Development Committee meeting is scheduled for February 2, 2023. Chairwoman Sullivan announced Committee-of-the-Whole 2023-24 Budget Meetings are scheduled to begin February 22, 2023 at 6:30 P.M; meetings are televised and will follow each week as needed, with a Public Hearing for the proposed budget to be held at April 3 City Council Meeting. She noted draft budget will be distributed by February 14.
Municipal Services Committee – Chairman Belczak announced the Municipal Services Committee meeting is scheduled for February 27, 2023 at 6:00 P.M.
Police Committee – Chairman Kenny stated the minutes of the December 19, 2022 meeting were approved and submitted to the Clerk’s Office. Chairman Kenny announced the Police Committee meeting is scheduled for Tuesday, February 21, 2023 at 6:30 P.M. in the Police Department Training Room.
14. QUESTIONS AND COMMENTS – AGENDA RELATED
There were none.
15. OLD BUSINESS
There was no Old Business.
16. CONSENT AGENDA
Mayor Marchese stated New Business Items A – R were moved to Consent Agenda as Items D – U respectively.
It was moved by Alderman Belczak and seconded by Alderwoman Sullivan to approve by Omnibus Vote the following items on the Consent Agenda:
A. RESOLUTION NO. R-01-23
A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF DARIEN AND THE FLAGG CREEK WATER RECLAMATION DISTRICT (FCWRD) FOR THE DISCONTINUANCE OF WATER SERVICE
B. RESOLUTION NO. R-02-23
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE NEW 2022, CHEVROLET 3500 DBL CAB 4X4 FROM RAYMOND CHEVROLET IN THE AMOUNT OF $65,799.00
C. RESOLUTION NO. R-03-23
A RESOLUTION ACCEPTING A PROPOSAL FROM MONROE TRUCK EQUIPMENT FOR THE PURCHASE OF A DUMP BODY AND SNOW PLOW EQUIPMENT PACKAGE, LIGHTING ACCESSORIES, AND HYDRAULIC CONTROLS, FOR THE 2022, CHEVROLET 3500 DBL CAB 4X4, IN AN AMOUNT NOT TO EXCEED $6,066.00
D. RESOLUTION NO. R-04-23
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT EXTENSION WITH LRS CLEANSWEEP FOR THE CITY OF DARIEN’S 2023 STREET SWEEPING PROGRAM IN AN AMOUNT NOT TO EXCEED $45,756.00
E. RESOLUTION NO. R-05-23
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR THE 2023 CONCRETE SIDEWALK, APRON AND CURB AND GUTTER REMOVAL AND REPLACEMENT PROGRAM WITH SUBURBAN CONCRETE, INC., IN AN AMOUNT NOT TO EXCEED $1,453,140.00 AND TO WAIVE THE RESIDENTIAL $75.00 PERMIT FEE APPLICATION FOR CONCRETE WORK
F. RESOLUTION NO. R-06-23
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AMENDED CONTRACT EXTENSION WITH RAG’S ELECTRIC, INC. FOR THE 2023 STREET LIGHT MAINTENANCE BEGINNING MAY 1, 2023 THROUGH APRIL 30, 2024
G. RESOLUTION NO. R-07-23
A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXTEND A CONTRACT FOR THE 2023 LANDSCAPE MAINTENANCE SERVICES BETWEEN THE CITY OF DARIEN AND LAKEWOOD PAVING COMPANY, LLC IN AN AMOUNT NOT TO EXCEED $40,817.90
H. CONSIDERATION OF A MOTION TO AUTHORIZE A CONTINGENCY WITH LAKEWOOD PAVING COMPANY, LLC IN THE AMOUNT OF $20,000 FOR REPLACEMENT OF PLANT MATERIALS AND PLANT ENHANCEMENTS FOR THE 2023 LANDSCAPE MAINTENANCE SERVICES, PENDING BUDGET APPROVAL
I. RESOLUTION NO. R-08-23
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH DAVIS CONCRETE CONSTRUCTION COMPANY FOR THE NEIGHBORHOOD SIDEWALKS PROJECT, FOR THE EAST SIDE OF CLARENDON HILLS ROAD FROM 67TH STREET TO PLAINFIELD ROAD AND FOR THE SOUTH SIDE OF 79TH STREET FROM CASS AVENUE TO STRATFORD PLACE FOR THE BASE BID AND ALTERNATE AT A COST NOT TO EXCEED $594,259.65
J. CONSIDERATION OF A MOTION TO APPROVE CONTINGENCIES IN THE AMOUNT OF $20,000 FOR UNFORESEEN FIELD ENCOUNTERS FOR THE NEIGHBORHOOD SIDEWALKS PROJECT, FOR THE EAST SIDE OF CLARENDON HILLS ROAD FROM 67TH STREET TO PLAINFIELD ROAD AND FOR THE SOUTH SIDE OF 79TH STREET FROM CASS AVENUE TO STRATFORD PLACE
K. RESOLUTION NO. R-09-23
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE COUNTY OF DUPAGE FOR THE REGENCY GROVE FLOOD MITIGATION PROJECT
L. RESOLUTION NO. R-10-23
A RESOLUTION ACCEPTING A PROPOSAL FROM CORE & MAIN FOR GENERAL WATER DEPARTMENT UTILITY TOOLS AND MARKING SUPPLIES FOR THE MAINTENANCE OF THE WATER SYSTEM FOR A PERIOD OF MAY 1, 2023 THROUGH APRIL 30, 2024
M. RESOLUTION NO. R-11-23
A RESOLUTION ACCEPTING A PROPOSAL FROM UNDERGROUND PIPE & VALVE CO. FOR GENERAL WATER DEPARTMENT UTILITY TOOLS AND MARKING SUPPLIES FOR THE MAINTENANCE OF THE WATER SYSTEM FOR A PERIOD OF MAY 1, 2023 THROUGH APRIL 30, 2024
N. RESOLUTION NO. R-12-23
A RESOLUTION ACCEPTING A PROPOSAL FROM WATER PRODUCTS COMPANY FOR GENERAL WATER DEPARTMENT UTILITY TOOLS AND MARKING SUPPLIES FOR THE MAINTENANCE OF THE WATER SYSTEM FOR A PERIOD OF MAY 1, 2023 THROUGH APRIL 30, 2024
O. RESOLUTION NO. R-13-23
A RESOLUTION ACCEPTING A PROPOSAL FROM UNDERGROUND PIPE & VALVE COMPANY FOR GENERAL WATER DEPARTMENT UTILITY FIXTURES FOR THE MAINTENANCE OF THE WATER SYSTEM FOR A PERIOD OF MAY 1, 2023 THROUGH APRIL 30, 2024
P. RESOLUTION NO. R-14-23
A RESOLUTION ACCEPTING A PROPOSAL FROM EJ USA, INC. FOR GENERAL WATER DEPARTMENT UTILITY FIXTURES FOR THE MAINTENANCE OF THE WATER SYSTEM FOR A PERIOD OF MAY 1, 2023 THROUGH APRIL 30, 2024
Q. RESOLUTION NO. R-15-23
A RESOLUTION ACCEPTING A PROPOSAL FROM CORE & MAIN FOR GENERAL WATER DEPARTMENT UTILITY FIXTURES FOR THE MAINTENANCE OF THE WATER SYSTEM FOR A PERIOD OF MAY 1, 2023 THROUGH APRIL 30, 2024
R. RESOLUTION NO. R-16-23
A RESOLUTION ACCEPTING A PROPOSAL FROM ZIEBELL WATER SERVICES PRODUCTS, INC. FOR GENERAL WATER DEPARTMENT UTILITY FIXTURES FOR THE MAINTENANCE OF THE WATER SYSTEM FOR A PERIOD OF MAY 1, 2023 THROUGH APRIL 30, 2024
S. ORDINANCE NO. O-01-23
AN ORDINANCE AUTHORIZING THE SALE OF PERSONAL PROPERTY OWNED BY THE CITY OF DARIEN
T. RESOLUTION NO. R-17-23
A RESOLUTION FOR MAINTENANCE UNDER THE ILLINOIS HIGHWAY CODE (EXPENDITURE OF MOTOR FUEL TAX FUNDS)
U. RESOLUTION NO. R-18-23
A RESOLUTION WAIVING THE COMPETITIVE QUOTE PROCESS AND ACCEPTING A QUOTE FROM ADVANCED AUTOMATION AND CONTROLS, INC. IN AN AMOUNT NOT TO EXCEED $21,610 FOR THE HARDWARE, EQUIPMENT LICENSING AND PROGRAMMING OF THE CITY’S WATER SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA)
Roll Call: Ayes: Belczak, Chlystek, Gustafson, Kenny, Schauer, Sullivan, Vaughan
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
17. NEW BUSINESS
There was no New Business.
18. QUESTIONS, COMMENTS AND ANNOUNCEMENTS – GENERAL There were none.
19. EXECUTIVE SESSION – PERSONNEL SECTION 2(C)(1) OF THE OPEN MEETINGS ACT
It was moved by Alderman Schauer and seconded by Alderman Belczak to go into Executive Session for the purpose of discussion of Collective Bargaining Section 2(C)(2) of the Open Meetings Act at 8:28 P.M., with no action to be taken.
Roll Call: Ayes: Belczak, Chlystek, Gustafson, Kenny, Schauer, Sullivan, Vaughan
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
It was moved by Alderwoman Sullivan and seconded by Alderman Schauer to adjourn Executive Session.
Roll Call: Ayes: Belczak, Chlystek, Gustafson, Kenny, Schauer, Sullivan, Vaughan
Nays: None
Absent: Vaughan
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
Executive Session adjourned at 8:43 P.M.
20. ADJOURNMENT
There being no further business to come before the City Council, it was moved by Alderman Schauer and seconded by Alderman Belczak to adjourn the City Council meeting.
VIA VOICE VOTE – MOTION DULY CARRIED
The City Council meeting adjourned at 8:44 P.M.
https://www.darien.il.us/getattachment/102603b6-9c9d-4ec8-82fe-3abf9cba983b/Darien-City-Council-Meeting-January-16,-2023.aspx
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