DuPage County Technology Committee met Oct. 25.
Here are the minutes provided by the committee:
1. CALL TO ORDER
7:30 AM meeting was called to order by Chair Ashley Selmon at 7:30 AM.
2. ROLL CALL
PRESENT: Phillips, Adams, Berlin, Carrier, Eckhoff, Hart, Henry, Rutledge, Selmon, White ABSENT: DiCianni, Mendrick
Kevin Vaske was present as a representative for Candice Adams, Clerk of the Circuit Court. Conor McCarthy was present as a representative for Bob Berlin, State's Attorney.
Member Deacon-Garcia was also in attendance.
3. CHAIRWOMAN'S REMARKS - CHAIR SELMON
No remarks were offered.
4. PUBLIC COMMENT
No public comment was offered.
5. APPROVAL OF MINUTES
A. Technology Committee - Regular Meeting - Oct 11, 2022 7:30 AM
| RESULT: ACCEPTED [9 TO 0]
MOVER: Sheila Rutledge, District 6 SECONDER: Greg Hart, Vice-Chair AYES: Phillips, Adams, Berlin, Eckhoff, Hart, Henry, Rutledge, Selmon, White ABSTAIN: Carrier ABSENT: DiCianni, Mendrick |
A. TE-R-0451-22 RESOLUTION -- Resolution to rescind Resolution TE-P-0268-22 to BDO USA Solutions Provider, LLC, for the annual software maintenance of FireEye Security software, approved by the County Board on the 11th day of October, 2022.
Mr. McPhearson said the current contract expires in December so we are going out to a mini solicitation to open it up to other organizations. He said originally we thought we could use the existing contract and renew but there is some language that does not apply to the maintenance we need for next year. Member Deacon-Garcia asked if this will cause any difficulties with the County's security, to which Mr. McPhearson said no. Nick Etminon with Procurement said the bid is opening on Thursday, November 3rd. Member Rutledge asked if there was no cooperation from the existing vendor to modify the agreement. Mr. Etminon said the language would have to be adjusted which, in turn, would adjust the pricing, so it would not be a true renewal.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Greg Hart, Vice-Chair SECONDER: Sheila Rutledge, District 6 AYES: Phillips, Adams, Berlin, Carrier, Eckhoff, Hart, Henry, Rutledge, Selmon, White ABSENT: DiCianni, Mendrick |
| RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6 SECONDER: Greg Hart, Vice-Chair AYES: Phillips, Adams, Berlin, Carrier, Eckhoff, Hart, Henry, Rutledge, Selmon, White ABSENT: DiCianni, Mendrick |
| RESULT: APPROVED [UNANIMOUS]
MOVER: Kathleen Carrier, Recorder SECONDER: Greg Hart, Vice-Chair AYES: Phillips, Adams, Berlin, Carrier, Eckhoff, Hart, Henry, Rutledge, Selmon, White ABSENT: DiCianni, Mendrick |
D. TE-P-0293-22 Recommendation for the approval of a contract purchase order to MHC Software, Inc., for annual maintenance of the Enterprise Content Management System that integrates with the ERP system for Finance and Human Resources, for Information Technology. This contract covers the period of December 1, 2022 through November 30, 2023, for a contract total amount of $75,021.70. Exempt from bidding per 55 ILCS 5/5- 1022(c) “Competitive Bids” not suitable for competitive bids - Sole Source. This is a proprietary system.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Greg Hart, Vice-Chair SECONDER: Sheila Rutledge, District 6 AYES: Phillips, Adams, Berlin, Carrier, Eckhoff, Hart, Henry, Rutledge, Selmon, White ABSENT: DiCianni, Mendrick |
E. TE-P-0294-22 Recommendation for the approval of a contract purchase order to Dell Inc., for a Microsoft Enterprise Agreement (EA) for all Microsoft Software and Azure Cloud Services for GIS and Information Technology. This contract covers the period of December 1, 2022 through November 30, 2025, for a total contract amount of $3,838,349.52, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - Microsoft Enterprise Agreement Pricing - Contract #CMT1176800.
Mr. McPhearson said this is our enterprise agreement for all things Microsoft; not just the Office suite but also all of the back end applications. He said IT staff negotiated and did a true-up and will be saving approximately $10,000 per year. He said staff goes through every year and does a software inventory to make sure the licenses meet the needs, noting that in this case the need was less so we were able to save some money.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Kathleen Carrier, Recorder SECONDER: Sheila Rutledge, District 6 AYES: Phillips, Adams, Berlin, Carrier, Eckhoff, Hart, Henry, Rutledge, Selmon, White ABSENT: DiCianni, Mendrick |
F. 2022-89 Recommendation for the approval of a contract purchase order to Treehouse Software, Inc., for software maintenance and service for utility software, for GIS. This contract covers the period of October 1, 2022 through September 30, 2023, for a contract total amount of $18,061. Exempt from bidding per 55 ILCS 5/5-1022(c) “Competitive Bids” not suitable for competitive bids – Sole Source. Software maintenance for this product is only available through this vendor.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Greg Hart, Vice-Chair SECONDER: Kathleen Carrier, Recorder AYES: Phillips, Adams, Berlin, Carrier, Eckhoff, Hart, Henry, Rutledge, Selmon, White ABSENT: DiCianni, Mendrick |
7. INFORMATIONAL ITEMS
A. JPS-P-0295-22 Recommendation for the approval of a contract purchase order to Insight Public Sector, for the purchase of laptops and other computer accessories, for the period of October 25, 2022 through October 24, 2023, for a contract total amount of $40,730. Contract pursuant to the Intergovernmental Cooperation Act, Omnia Partners IT Products and Services contract #4400006644, Cooperative Purchasing Agreement pricing in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act." (Office of Homeland Security and Emergency Management)
Chairwoman Selmon said Mr. McPhearson oversees all of the County's technology needs and is very careful about looking at other agendas to see where other technology purchases are being made. She said he thought it was a great idea to start adding those items to the Technology Committee's agendas as informational items so we are aware of purchases other departments are making and, more specifically, so he can make sure everything is lining up properly and will not cause any issues. She said it is also a way to possibly save money for the County as well.
Member Hart moved, seconded by Member Carrier, to accept and place on file item 8A. All ayes. Motion carried.
Result: Accepted And Placed On File
8. OLD BUSINESS
No old business was discussed.
9. NEW BUSINESS
No new business was discussed.
10. ADJOURNMENT
With no further business, the meeting was adjourned.
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=12&ID=8254&Inline=True
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