DuPage County Technology Committee met Sept. 13.
Here are the minutes provided by the committee:
1. CALL TO ORDER
7:30 AM meeting was called to order by Chair Ashley Selmon at 7:30 AM.
2. ROLL CALL
PRESENT: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
Kevin Vaske was present as a representative for Candice Adams, Clerk of the Circuit Court. Conor McCarthy was present as a representative for Bob Berlin, State's Attorney. Jason Snow was present as a representative for James Mendrick, County Sheriff.
Motion to allow remote attendance for Member DiCianni.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Gwen Henry, Treasurer
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
3. CHAIRWOMAN'S REMARKS - CHAIR SELMON
No Chairwoman's remarks were offered.
4. PUBLIC COMMENT
No public comment was offered.
5. APPROVAL OF MINUTES
A. Technology Committee - Regular Meeting - Aug 23, 2022 7:30 AM
RESULT: ACCEPTED [9 TO 0]
MOVER: Sheila Rutledge, District 6
SECONDER: Gwen Henry, Treasurer
AYES: Adams, Berlin, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White ABSTAIN: Carrier
ABSENT: Hart
6. PROCUREMENT REQUISITIONS
A. TE-P-0260-22 Recommendation for the approval of a contract to Environmental Systems Research Institute, Inc. (ESRI), for the procurement of ArcGIS Velocity application licensing, for Information Technology, GIS Division. This contract covers the period of October 1, 2022 through November 30, 2023, for a contract total amount of $51,464. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source. This product and service is only available from the provider, ESRI, Inc.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Kathleen Carrier, Recorder
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
B. TE-CO-0020-22 Amendment to County Contract 5392-0001-SERV, issued to Roskuszka & Sons, Inc. d/b/a Wally's Printing to furnish & deliver printed business envelopes for DuPage County departments, for Information Technology, to increase the contract amount by $8,163.05 to cover the final month of invoices, resulting in an amended contract total of $35,913.05, an increase of 29.42%.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Kathleen Carrier, Recorder
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
C. 2022-78 Recommendation for the approval of a contract purchase order to Granicus LLC, for an annual subscription to the GovDelivery software platform used send out the County's e-newsletters. This contract covers the period of October 26, 2022 to October 25, 2023, for Information Technology, for a contract total amount of $26,632.30. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Kathleen Carrier, Recorder
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
D. 2022-79 Recommendation for the approval of a contract purchase order to Learning Tree International USA, Inc., for the procurement of educational training vouchers, which do not expire, for Information Technology. This contract begins upon approval for a contract total amount of $19,950, per GSA Schedule GS-35F-369CA, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act".
Member Carrier asked if these vouchers are only for Technology. CIO McPhearson responded that yes, it is to train IT staff as needed. Member Carrier said she feels this is a good idea.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Gwen Henry, Treasurer
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
E. 2022-80 Recommendation for the approval of a contract purchase order to CDW Government, Inc., for the purchase of scanner software, for the State's Attorney's Office. This contract covers the period of five years upon contract approval for a contract total amount of $18,350, per low bid #22-095-SAO. (ARPA Item)
RESULT: APPROVED [UNANIMOUS]
MOVER: Kathleen Carrier, Recorder
SECONDER: Sheila Rutledge, District 6
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
F. 2022-81 Recommendation for the approval of a contract purchase order to Insight Public Sector, Inc., for the purchase of UPS backup power supplies for networking closets, for Information Technology, for a contract total amount of $17,873. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kathleen Carrier, Recorder
SECONDER: Sheila Rutledge, District 6
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
7. CONSENT ITEMS
Motion to combine items 7A through 7Q.
RESULT: APPROVED [UNANIMOUS]
MOVER: Gwen Henry, Treasurer
SECONDER: Kathleen Carrier, Recorder
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
A. Change Order -- AT&T - D&C PO 4467
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Kathleen Carrier, Recorder
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
B. Change Order -- AT&T - D&C PO 5182
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Kathleen Carrier, Recorder
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
C. Change Order -- CA Inc. - D&C PO 444
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Kathleen Carrier, Recorder
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
D. Change Order -- Cardinal Color Group - D&C PO 4206
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Kathleen Carrier, Recorder
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
E. Change Order -- Cardinal Color Group - D&C PO 5023
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Kathleen Carrier, Recorder
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
F. Change Order -- CDW-G - D&C PO 2642
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Kathleen Carrier, Recorder
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
G. Change Order -- Cellco d/b/a Verizon - D&C PO 3554
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Kathleen Carrier, Recorder
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
H. Change Order -- Comcast Cable - D&C PO 1171
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Kathleen Carrier, Recorder
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
I. Change Order -- GHA Technologies - D&C PO 5370
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Kathleen Carrier, Recorder
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
J. Change Order -- MHC Software - D&C PO 158
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Kathleen Carrier, Recorder
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
K. Change Order -- Objective Corp - D&C PO 604
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Kathleen Carrier, Recorder
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
L. Change Order -- PCMG Inc - D&C PO 4084
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Kathleen Carrier, Recorder
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
M. Change Order -- Physicians Record Co. - D&C PO 3852
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Kathleen Carrier, Recorder
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
N. Change Order -- Physicians Record Co. - D&C PO 4541
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Kathleen Carrier, Recorder
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
O. Change Order -- Physicians Record Co. - D&C PO 5280
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Kathleen Carrier, Recorder
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
P. Change Order -- Sentinel Technologies - D&C PO 3505
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Kathleen Carrier, Recorder
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
Q. Change Order -- Team Absolute - D&C PO 3446
RESULT: APPROVED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6
SECONDER: Kathleen Carrier, Recorder
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
8. TRAVEL REQUESTS
A. Authorization to Travel -- Approval is requested to have a GIS staff member to attend and present at the Annual Illinois GIS Association Conference in Bloomington, IL from October 17, 2022 through October 18, 2022 for an approximate cost of $770.00.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kathleen Carrier, Recorder
SECONDER: Sheila Rutledge, District 6
AYES: Adams, Berlin, Carrier, DiCianni, Eckhoff, Henry, Mendrick, Rutledge, Selmon, White
ABSENT: Hart
9. PRESENTATIONS
A. Data and Information Flow: Discover the Solution - Tom Ricker, GIS Manager
CIO McPhearson said the GIS team has been helping pull data together to present to the committee to gain a better understanding and knowledge of availability for all GIS has to offer. Tom Ricker, GIS Manager, said he is going to schedule a webinar with County departments and staff so they, too, can better understand what GIS can do for them.
Mr. Ricker then offered his presentation, as attached hereto.
Member Deacon Garcia thanked Mr. Ricker and commended his team on their fantastic work. She asked if there will be enough licenses for everyone. Mr. Ricker said licenses will be available for all staff, though only 11 licenses are available for editing. He said he is currently working with ESRI to obtain enterprise licensing. Further, he stated he will work with the various departments to determine their needs.
Member Deacon Garcia then asked if the affordable housing hub is live. Mr. Ricker said it is not, he was just using that as an example during his presentation. Member Deacon Garcia asked for a copy of the GIS presentation. Mr. McPhearson said his team would send it out to the committee and be sure to include her.
Following the presentation, Chairwoman Selmon advised committee members to contact Mr. Ricker or Mr. McPhearson with questions.
RESULT: ANNOUNCED
10. OLD BUSINESS
No old business was discussed.
11. NEW BUSINESS
No new business was discussed.
12. ADJOURNMENT
With no further business, the meeting was adjourned.
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