DuPage County Public Works Committee met Nov. 15.
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. CHAIRWOMAN'S REMARKS - CHAIR OZOG
4. PUBLIC COMMENT
5. APPROVAL OF MINUTES
A. Public Works Committee - Regular Meeting - Tuesday November 1st, 2022
6. BUDGET TRANSFERS
A. Budget Transfers -- Public Works - $33,100 Budget transfer needed for operating supplies for reagent for phosphorous testing, work uniforms, maintenance supplies for stone and concrete, mileage expenses, printing for utility billing and custodial services.
B. Budget Transfers -- Public Works - $55,000 Budget transfer needed for overtime for labor hours worked, maintenance supplies for storage shed, roof, and asphalt, engineering services for on-call engineering, professional services for soil boring, and wireless communication for cell phone service.
C. Budget Transfers -- Public Works - $346,713 Budget transfer needed for operating supplies for a vault pipe, machine parts for bailey vault bushings, cleaning supplies for disinfection, chemical supplies for potassium carbonate, rental of machinery and equipment for Timberlakes overseeder, and for Water District Infrastructure for meter upgrades.
7. CONSENT ITEMS
A. Consent Item -- Conference Technologies, Inc. - Contract Extension PO 5597 - ARPA
B. Consent Item -- Currie Motors Frankfort Inc - Contract Extension PO 5509
C. Consent Item -- DeKane Equipment Corp - Contract Extension PO 5739
D. Consent Item -- Donohue & Associates Inc - Contract Extension PO 4818
E. Consent Item -- Dynamic Industrial Services - Contract Extension PO 5347
F. Consent Item -- Hampton, Lenzini, and Renwick Inc - Contract Extension PO 3951
G. Consent Item -- Roesch Ford - Contract Extension PO 5340
H. Consent Item -- Superior Industrial Equipment - Contract Extension PO 5481
8. CLAIMS REPORT
A. Payment of Claims -- Public Works and Facilities Management
9. PROFESSIONAL SERVICES AGREEMENT
A. 2022-95 Recommendation for the approval of a contract to Robinson Engineering, LTD, to provide Professional Engineering Services, for the thermal storage tank rehabilitation at the Power Plant, for Facilities Management, for the period November 16, 2022, through February 28, 2024, for a total contract amount not to exceed $16,327.89. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/.01 et seq.
B. FM-P-0318-22 Recommendation for the approval of an Agreement between the County of DuPage, Illinois, and V3 Companies, Ltd., to provide Phase II Professional Stormwater Engineering Design Services for various campus projects, for Facilities Management, for the period December 1, 2022, through November 30, 2024, for a total contract amount not to exceed $248,355. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et seq.
10. SOLE SOURCE
A. FM-P-0319-22 Recommendation for the approval of a contract purchase order to Interstate Power Systems, Inc., to provide parts and labor for scheduled preventive maintenance and on an as needed basis to maintain and repair generators at the Stand by Power Facility, for Facilities Management, for the period January 01, 2023 through December 31, 2025, for a total contract amount not to exceed $118,510.47, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - authorized parts and service provider for this area.
B. PW-P-0320-22 Recommendation for the approval of a contract to Flender Corporation, for the rebuild and replacement of Flender OEM gearbox components, gears, bearings, splines and pinions, for Public Works, for the period November 22, 2022 through November 30, 2023, for a contract total amount not to exceed $37,445, per Quote #00072787; per 55 ILCS 5/5-1022(c) "Competitive Bids" not suitable for competitive bids - Sole Source.
11. BID AWARD
A. FM-P-0321-22 Recommendation for the approval of a contract to AMS Industries, Inc., to provide component replacements and upgrades for the HVAC chilled water system improvements at the Power Plant, for Facilities Management, for the period December 1, 2022, through November 30, 2024, for a total contract amount not to exceed $1,209,330, per lowest responsible bid 22-109-FM. (ARPA ITEM)
12. ACTION ITEMS
A. PW-P-0322-22 Recommendation for the approval of a contract to Currie Motors Fleet, for the purchase of one (1) 2023 Ford F-550XL diesel truck and one (1) 2023 Ford F 350XL diesel truck for Public Works, and two (2) Ford F-350XL diesel trucks for Stormwater, for a total contract amount not to exceed $240,597, not suitable for competitive bids per 55 ILCS 5/5-1022 (c) ‘Competitive Bids’ and Resolution DT-R 0306B-22.
B. DC-CO-0023-22 Change Order to County Contract 4673-0001 SERV, issued to Accela, Inc., for a contract increase of $5,726.36 for four (4) additional licenses for Public Works (1) and Building and Zoning (3), resulting in an amended contract total of $923,268.27, an increase of 0.62%.
13. DISCUSSION
A. Fairgrounds Lease
14. EXECUTIVE SESSION
A. Section 5 ILCS 130/2(c)(6) – The setting of a price for sale or lease of property owned by the public body.
15. MATTERS REFERRED FROM EXECUTIVE SESSION
A. FM-R-0474-22 RESOLUTION -- Third Amendment to Lease dated April 6, 1976 between the County of DuPage and the DuPage County Fair Association.
16. OLD BUSINESS
17. NEW BUSINESS
18. ADJOURNMENT
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