DuPage County Finance Committee met Nov. 8.
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. PRESENTATION
DuPage County Health Department FY2023 Budget Presentation
4. PUBLIC COMMENT
5. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN
6. APPROVAL OF MINUTES
A. Finance Committee - Regular Meeting - Tuesday October 25th, 2022
7. BUDGET TRANSFERS
A. FI-R-0470-22 RESOLUTION -- Budget Transfers 11/08/2022 - Various Companies and Accounting Units
8. PROCUREMENT REQUISITIONS
A. Finance - Chaplin
1. Change Order -- Amendment to Purchase Order 5835-0001 SERV, issued to ODP Business Solutions, to increase the Purchase Order in the amount of $14,000, to cover the cost of office supplies for various County departments due to increased pricing, for a new Purchase Order amount not to exceed $47,275.45.
2. FI-P-0314-22 Recommendation for the approval of a contract purchase order to Mesirow Insurance Services, Inc. (Chubb), to provide Property Insurance for all County properties including the Health Department. This contract also includes flood coverage insurance. This contract covers the period of December 1, 2022 to December 1, 2023 for Finance, for a contract total amount not to exceed $358,281. Vendor selected pursuant to DuPage County Code Section 2-353(1)(b).
3. FI-P-0315-22 Recommendation for a contract purchase order to Mesirow Insurance Services, Inc. (Safety National), to provide Workers' Compensation Insurance to the County and the Health Department. This contract covers the period of December 1, 2022 to December 1, 2023 for Finance-Tort Liability, for a contract total amount not to exceed $172,321. Vendor selected pursuant to DuPage County Code Section 2- 353(1)(b).
4. FI-P-0316-22 Recommendation for a contract purchase order to Mesirow Insurance Services, Inc. (Freedom Specialty), to provide Employment Practices Liability Insurance for Finance-Tort Liability. This contract covers the period of December 1, 2022 to December 1, 2023, for a contract total amount not to exceed $52,708. Vendor selected pursuant to DuPage County Code Section 2-353(1)(b).
5. FI-P-0317-22 Recommendation for approval of a contract purchase order to Mesirow Insurance Services, Inc. (Safety National/APR/Kinsale/AWAC), for excess General and Automobile Liability Insurance for the County and the Health Department. This contract covers the period December 1, 2022 to December 1, 2023 for Finance-Tort Liability, for a contract total amount not to exceed $687,128. Vendor selected pursuant to DuPage County Code Section 2-353(1)(b).
B. Health & Human Services - Renehan
1. HHS-P-0304-22 Recommendation for the approval of a contract purchase order to Home Depot U.S.A., Inc. d/b/a The Home Depot Pro, to furnish and deliver housekeeping supplies and cleaning chemicals, as needed, for the DuPage Care Center, for the period November 8, 2022 through October 31, 2025, for a total contract amount not to exceed $189,000. Contract let pursuant to the Intergovernmental Cooperation Act OMNIA Partners #22-07.
2. HHS-P-0305-22 Recommendation for the approval of a contract to WSP USA Design, Inc., to provide Professional Architectural and Engineering Design Services. Design work will cover a modernization and upgrade of the Kenneth Moy DuPage Care Center facility, for the period November 9, 2022 through December 31, 2026, for a total contract amount not to exceed $1,806,300. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/.01 et seq. (PARTIAL ARPA ITEM)
3. HHS-P-0306-22 Recommendation for the approval of a contract to Wight Construction Services, Inc., to provide Construction Manager at Risk/Guaranteed Maximum Price method of delivery, for the modernization and upgrades of the Kenneth Moy DuPage Care Center Facility, for the period November 9, 2022 through December 31, 2026, for a total contract amount not to exceed $29,693,700. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/.01 et seq. (PARTIAL ARPA ITEM)
C. Judicial/Public Safety - Renehan
1. JPS-P-0297-22 Recommendation for the approval for a contract purchase order to Global Public Safety/JailTracker for the purchase of a Jail Management System, for the Sheriff's Office, for a contract total amount not to exceed $570,000, per RFP #22- 081-SHF. (Sheriff's Office)
2. JPS-P-0298-22 Recommendation for the approval for a contract purchase order to Streicher's Inc., for the purchase of new ballistic and stab vests for Sheriff's Deputies, for the period of December 1, 2022 through November 30, 2023, for a contract total not to exceed $165,000, per NASPO contract pricing. (Sheriff's Office)
3. JPS-P-0299-22 Recommendation for the approval of a contract purchase order to CDW Government, per National IPA Technology Solutions, contract #2018011-01, for the purchase of new audio-visual equipment to replace 12 year-old aging and failing equipment in the Office of Homeland Security and Emergency Management's Emergency Operations Center, for the period of November 8, 2022 through November 7, 2023, for a contract total amount of $81,704.11. (Office of Homeland Security and Emergency Management)
D. Public Works - Ozog
1. FM-P-0301-22 Recommendation for the approval of a contract issued to Home Depot U.S.A., Inc. d/b/a The Home Depot Pro, to furnish and deliver housekeeping supplies and cleaning chemicals, as needed, for the County campus, for Facilities Management, for the period November 9, 2022, through October 31, 2025, for a total contract amount not to exceed $90,000. Contract let pursuant to the Intergovernmental Cooperation Act OMNIA Partners #22-07.
2. FM-P-0302-22 Recommendation for the approval of a contract to Valdes Supply, to furnish and deliver restroom tissue and paper towels to the Judicial Office Facility, JTK Administration Building and the Jail on a monthly basis, and as needed for the Power Plant, Children’s Center, Office of Emergency Management, and the Coroner’s Office, for Facilities Management, for the period December 01, 2022 through November 30, 2023, for a total contract amount not to exceed $131,061.70, per lowest responsible bid #22-112-FM.
E. Stormwater - Zay
1. SM-P-0303-22 Recommendation for the approval of a contract to Azteca Systems, LLC, for Asset Management Software Licenses, for Stormwater Management ($96,314.80), Public Works ($96,314.80), and the Division of Transportation ($16,750.40), for a contract total not to exceed $209,380; other professional services not subject to competitive bidding per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Code Section 2-353(1)(b).
2. SM-P-0307-22 Recommendation for the approval of a contract issued to Earthwerks Land Improvement and Development Corporation, for On-Call Construction Services, for Stormwater Management, for the period November 8, 2022 through November 30, 2024, for a contract total amount not to exceed $2,222,744, per lowest responsible Bid #22-102-SWM. (ARPA ITEM)
3. SM-P-0309-22 Recommendation to enter into an Agreement between the County of DuPage, Illinois and V3 Companies LTD., for Professional Engineering Services for the development of the Lacey Creek Watershed Plan, for Stormwater Management. This contract covers the period November 8, 2022 through November 30, 2024, for a contract total not to exceed $91,788.80. Professional Services in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. seq. vetted through a qualification based selection process (Architects, Engineers and Land Surveyors).
4. SM-P-0310-22 Recommendation to enter into an Agreement between the County of DuPage, Illinois and Cemcon, Ltd., for Professional Engineering Services for hydraulic modeling and floodplain mapping services, for Stormwater Management. This contract covers the period December 1, 2022 through June 30, 2024, for a contract total not to exceed $95,000. Professional Services in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. seq. vetted through a qualification based selection process (Architects, Engineers and Land Surveyors).
5. SM-P-0311-22 Recommendation to enter into a Joint Funding Agreement between The County of DuPage, Illinois and the United States Department of the Interior - U.S. Geological Survey (USGS), for Water Resources Investigations, for the period of December 1, 2022 through November 30, 2023, for Stormwater Management, for a contract total amount of $367,000; USGS shall contribute $180,700.
6. SM-R-0454-22 RESOLUTION -- Recommendation for the approval to enter into an Intergovernmental Agreement between the County of DuPage, Illinois, and the City of Warrenville, for East Side Phase IV (Central and Virginia Avenues), for an Agreement not to exceed $343,500. (ARPA ITEM)
7. SM-R-0455-22 RESOLUTION -- Recommendation for the approval to enter into an Intergovernmental Agreement between the County of DuPage, Illinois, and the City of Wheaton, for the Cadillac and Wakeman Flood improvement Project, for an Agreement not to exceed $500,000. (ARPA ITEM)
8. SM-R-0456-22 RESOLUTION -- Recommendation for the approval to enter into an Intergovernmental Agreement between the County of DuPage, Illinois, and the Downers Grove Township Highway Department, for the Wood Creek Culvert Project, for an Agreement not to exceed $236,100. (ARPA ITEM)
9. SM-R-0457-22 RESOLUTION -- Recommendation for the approval to enter into an Intergovernmental Agreement between the County of DuPage, Illinois, and the Milton Township Highway Department, for the Valley Road Culvert Project, for an Agreement not to exceed $295,000. (ARPA ITEM)
10. SM-R-0458-22 RESOLUTION -- Recommendation for the approval to enter into an Intergovernmental Agreement between the County of DuPage, Illinois, and Bloomingdale Township, for the Maple Avenue Culvert Project, for an Agreement not to exceed $126,224. (ARPA ITEM)
11. SM-R-0459-22 RESOLUTION -- Recommendation for the approval to enter into an Intergovernmental Agreement between the County of DuPage, Illinois, and Bloomingdale Township, for the Broker Road Stormwater Improvement Project, for an Agreement not to exceed $112,010. (ARPA ITEM)
12. SM-R-0460-22 RESOLUTION -- Acceptance and appropriation of the Pre-Disaster Mitigation Grant Program FY22 – Illinois Emergency Management Agency – U.S. Department of Homeland Security (FEMA) - Intergovernmental Agreement No. EMC-2022-PD-0003, Company 5000- Accounting Unit 3085, $1,237,614. (Stormwater Management)
F. Technology - Selmon
1. TE-P-0312-22 Recommendation for the approval of a contract purchase order to Imaging Systems, Inc. d/b/a Integrated Document Technologies (IDT), for the annual Hyland and CAPSYS Software Assurance maintenance of imaging systems for various departments, for Information Technology. This contract covers the period of January 1, 2023 through January 31, 2024, for a contract total amount of $58,227.56. Exempt from bidding per 55 ILCS 5/5-1022 (c) “Competitive Bids” not suitable for competitive bids – Sole Source. IDT is the OnBase approved provider for their products.
2. TE-P-0313-22 Recommendation for the approval of a contract purchase order to IBM Corporation, for the purchase of program product software licenses for IBM z/OS and software support and maintenance for the BC12 z System Server, for Information Technology. This contract covers the period of December 1, 2022 through November 30, 2023, for a total contract amount of $111,171.72. Exempt from bidding per DuPage County Purchasing Ordinance, Article 2-350 - Sole Source. This is proprietary software.
G. Transportation - Puchalski
1. Amendment -- DT-R-0284B-17 – Amendment to Resolution DT-R-0284A-17, Intergovernmental Agreement between the County of DuPage and the City of Wheaton, for intersection improvements along CH 23/Gary Avenue at Jewell Road, Section 17-00237-14-MS, to decrease the funding in the amount of $19,460.23, resulting in an amended estimated County cost of $18,115.01, a decrease of -34.31%.
2. Amendment -- DT-R-0242A-21 – Amendment to Resolution DT-R-0242-21, issued to H & H Electric Company for mast arm replacement and traffic signal modification at various intersections within DuPage County, Section 21-TSMAR-02-GM, to increase the funding in the amount of $11,500.00, resulting in a County cost of $623,603.55, an increase of 1.88%.
3. Amendment -- DT-P-0140A-22 - Amendment to Resolution DT-P-0140-22, issued to HW Lochner, Inc., for Professional Structural Engineering Services for Section 22- STENG-05-EG, to increase the funding in the amount of $245,000, resulting in an amended contract total amount of $595,000, an increase of 70.00%.
4. Amendment -- DT-R-0004B-20 – Amendment to Resolution DT-R-0004A-20, Local Agency Agreement between the County of DuPage and the Illinois Department of Transportation, for improvements to CH 33/75th Street, from Lyman Avenue to Exner/Williams Road, Section 16-00233-00-CH, to increase the County’s share of funding in the amount of $310,000, resulting in an estimated final County cost of $1,340,960, an increase of 30.06%.
5. Amendment -- DT-R-0172B-22 – Amendment to Resolution DT-R-0172A-22, issued to K-Five Construction Corporation for the 2022 Pavement Maintenance (South) Program, Section 22-PVMTC-18-GM, to increase the funding in the amount of $100,000, resulting in an amended contract total of $4,797,388.59, an increase of 2.13%.
6. Amendment -- DT-R-0173A-22 – Amendment to Resolution DT-R-0173-22, issued to R.W. Dunteman Company for the 2022 Pavement Maintenance (North) Program, Section 22-PVMTC-17-GM, to increase the funding in the amount of $225,000.00, resulting in a final County cost of $5,613,504.00, an increase of 4.18%
7. Amendment -- DT-P-0155A-22-Amendment to Resolution DT-P-0155-22, issued to Patrick Engineering for Professional Phase I Preliminary Engineering and Phase II Design Engineering Services for improvements to the bridge carrying CH 21/Geneva Road over the West Branch of the DuPage River, Section 18-00206-10-BR, to increase the funding in the amount of $162,454.55, resulting in an amended contract total of $694,378.58, an increase of 30.54%.
8. Amendment -- DT-P-0242B-19 – Amendment to Resolution DT-P-0242A-19, issued to TranSystems Corporation, for Professional Preliminary Engineering Services for improvements at CH 23/ Naperville Road at Illinois 38, Section 19-00195-05-CH, to increase the funding in the amount of $43,641.55, resulting in an amended contract total amount of $329,559.09, an increase of 15.26%.
9. Amendment -- DT-R-0039A-22 – Amendment to Resolution DT-R-0039-22, Local Agency Agreement between the County of DuPage and the Illinois Department of Transportation, for improvements to CH 2/Hobson Road/63rd Street from Woodridge Drive to Janes Avenue, Section 16-00146-00-SW, to increase the County’s share of funding in the amount of $600,000, resulting in an estimated County cost of $900,000, an increase of 200.00%
10. Amendment -- Recommendation of Approval to Amend ODT-00001A-06, DuPage County Highway Rights-Of-Way Permit and Fee Ordinance.
11. DT-P-0300-22 Recommendation for the approval of a contract to S.T.A.T.E. Testing, LLC, for Professional Materials Testing and Engineering Services, upon request of the Division of Transportation ($84,000), Facilities Management ($8,000), and Stormwater Management ($8,000), for a contract total not to exceed $100,000; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et. seq.
12. DT-P-0308-22 Recommendation for the approval of a contract to Huff & Huff, Inc., to provide Professional Landscape Design and Engineering Services for various County highway projects, Section 22-LDSCP-06-EG, for a contract total not to exceed $100,000; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et. seq.
13. DT-R-0461-22 RESOLUTION -- Agreement between the County of DuPage and the Chicago Metropolitan Agency for Planning (CMAP), for Safe Streets and Roads for All Grant, (County cost $60,000.00).
9. FINANCE RESOLUTIONS
A. FI-R-0469-22 RESOLUTION -- Recommendation for the approval of an Intergovernmental Agreement between the County of DuPage and the Veterans Assistance Commission of DuPage County, effective January 1, 2023 through December 31, 2026.
B. FI-R-0471-22 RESOLUTION -- Additional appropriation for the ARPA Fund, for local food pantry agencies, Company 1100, Accounting Unit 1215, $1,000,000. (ARPA ITEM)
C. FI-R-0472-22 RESOLUTION -- Resolution approving a Grant Agreement with local food pantry agencies for the use of ARPA funds, in the amount of $1,000,000. (ARPA ITEM)
D. FI-R-0464-22 RESOLUTION -- Authorization to transfer and appropriate $398,680 in additional funds from the General Fund to the Stormwater Management Fund for the Winfield Creek Project for Fiscal Year 2022. (2022 SURPLUS)
E. FI-R-0465-22 RESOLUTION -- Authorization to transfer and appropriate $393,800 in additional funds from the General Fund to the County Infrastructure Fund for the 421 Building Solar Array for Fiscal Year 2022. (2022 SURPLUS)
F. FI-R-0468-22 RESOLUTION -- Authorization to transfer and appropriate $6,000,000 in additional funds from the General Fund to the County Infrastructure Fund for a replacement ERP system for Fiscal Year 2022. (2022 SURPLUS)
G. FI-R-0466-22 RESOLUTION -- Compensation Structure; Wage Adjustment Guidelines
H. FI-R-0467-22 RESOLUTION -- Authorization to transfer funds from the General Fund to the Veterans Assistance Commission for Fiscal Year 2023 up to, but not to exceed $690,285.
I. FI-O-0069-22 ORDINANCE -- Annual Appropriation Ordinance for the Veterans Assistance Commission of the County of DuPage, State of Illinois, for the fiscal period beginning December 1, 2022 and ending November 30, 2023
10. INFORMATIONAL
A. Payment of Claims
1. Payment of Claims -- 10/21/2022 Paylist
2. Payment of Claims -- 10/24/2022 Public Works Refunds Paylist
3. Payment of Claims -- 10/25/2022 Paylist
4. Payment of Claims -- 10/28/2022 Paylist
5. Payment of Claims -- 10/31/2022 Paylist
6. Payment of Claims -- 11/01/2022 Paylist
B. Appointments
1. CB-R-0462-22 RESOLUTION -- Appointment of Mark Bittner to the Expanded Board of Review.
C. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN 059-22: Electrical and operating infrastructure improvements for the Wastewater Treatment Plants - $10,200,000. (Public Works)
11. INFORMATIONAL
A. Informational -- Pursuant to DT-R-0306A-22, a vehicle replacement purchase order for General Services/Mailroom for FY2023-FY2024 has been issued through National Auto Fleet Group in the amount of $38,187.54.
12. DISCUSSION
A. $250,000 Funding Request - DuPagePads for Winter Housing Assistance
13. OLD BUSINESS
A. FY2023 Proposed Budget Changes
14. NEW BUSINESS
15. EXECUTIVE SESSION
A. Pursuant to Open Meetings Act 5 ILCS 120/2(c)(8) - Security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property.
16. ADJOURNMENT
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=10069&Inline=True
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