DuPage County Judicial and Public Safety Committee met Sept. 6.
Here are the minutes provided by the committee:
1. CALL TO ORDER
8:00 AM meeting was called to order by Chair Julie Renehan at 8:05 AM.
2. ROLL CALL
PRESENT: Chaplin (8:00 AM - 8:33 AM), Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
Other Board members present: Sheila Rutledge and Sam Tornatore.
Staff members present: Paul Bruckner (State's Attorney Office), Mark Winistorfer (State's Attorney Office), John Nebl (Emergency Management Coordinator, Suzanne Armstrong (Administrator of the 18th Judicial Circuit Court), Kimberly Verest (Arbitration Administrator for the 18th Judicial Circuit Court), Jeff Martynowicz (Chief Financial Officer), Jennifer Sinn (Deputy Chief Financial Officer), Linda Zerwin (Executive Director of the Emergency Telephone System Board), Nick Kottmeyer (Chief Administrative Officer), Joan Olson (Chief Communications Officer), Jason Blumenthal (Policy and Program Manager), Keith Briggs (Chief of Security), Bob McEllin (Director of Probation Services), Sharon Donald (Finance Manager for Probation Services) and Edmond Moore (Undersheriff), Robert Toerpe (Chief), Eric Swanson (Deputy Chief), Dan Bilodeau (Deputy Chief) and Tim Schoenenberger (Deputy Chief).
Speakers: Craig Dieckman (Director of the Office of Homeland Security and Emergency Management) and Kenneth Popejoy (Chief Judge of the 18th Judicial Circuit Court).
3. PUBLIC COMMENT
No public comment was offered.
4. CHAIRWOMAN'S REMARKS - CHAIR RENEHAN
Chair Julie Renehan began the meeting by saying that she hoped everyone had a nice Labor Day weekend. She then informed the committee that there was a full agenda ahead which included the last two FY23 Budget Presentations for the year. The first to present their department's Budget Presentation would be Craig Dieckman, Director of the Office of Homeland Security and Emergency Management followed by the Honorable Kenneth Popejoy, Chief Judge of the 18th Judicial Circuit Court. Chair Renehan thanked both of them for being there and for presenting their FY23 budget to the committee.
Chair Renehan then brought to the committee's attention items 7.B., 7.C. and 7.D. all being brought forward by the Sheriff's Office. These three items are FY23 capital requests that were presented to the Finance Committee on August 23, 2022 which were to have been purchased this year with FY22 surplus funds. The consensus at that August 23 Finance Committee meeting was that these purchases should be made this year in order to alleviate the FY23 budget. All were being presented for a vote and personnel from the Sheriff's Office were in attendance to answer any questions that might arise.
In addition, Chair Renehan informed the committee that item 9.G. was being pulled from today's agenda. The reason for this was that since the dollar amount was so large, it was important to take a look at a more detailed breakdown of the costs.
Lastly, Chair Renehan pointed out to the committee items 8.D., 8.E. and 8.F. all of which were brought forward by the office of the Emergency Telephone System Board (ETSB). She thanked the ETSB Executive Director, Linda Zerwin and the ETSB Chair, Greg Schwarze. Chair Renehan explained that ETSB had planned to pay for these radio communications systems, however, because of a new law they can no longer do so. Therefore, ETSB requested that the county pay for these radio communications systems through a 4-year payment plan. These radio communications systems are used primarily by the Office of Homeland Security and Emergency Management, the Sheriff and the State's Attorney and are extremely valuable especially in times of emergencies. Currently, the radios being used are 12 years old and at the end of their life which has necessitated the upgrade to new radios.
Chair Renehan introduced Director Craig Dieckman and invited him to the podium to give his department's FY23 Budget Presentation.
5. PRESENTATIONS
A. Office of Homeland Security and Emergency Management FY23 Budget Presentation
Craig Dieckman, Director of the Office of Homeland Security and Emergency Management (OHSEM) presented his department's FY23 budget to the committee. Director Dieckman began by thanking the committee for allowing him to present and then highlighted some of the key activities of his department.
Director Dieckman then moved on to review the FY23 budget requests for both the OHSEM and Campus Security. Pertaining to the OHSEM budget, he indicated there has been only a slight increase in personnel costs, commodities and contractual expenditures. In regard to the Campus Security budget, the increase in expenditures are as follows: reimbursements, personnel, commodities, contractual and the Education & Outreach Program.
Committee members were invited by Director Dieckman to ask any questions they may have. Members Don Puchalski, Grant Eckhoff and Dawn DeSart asked questions to which Director Dieckman and Chief of Security Keith Briggs responded. Chair Renehan thanked Director Dieckman for his presentation and complimented him on the good work that the OHSEM does.
B. 18th Judicial Circuit Court FY23 Budget Presentation
The Honorable Kenneth Popejoy, Chief Judge of the 18th Judicial Circuit Court, began by thanking the committee members for their partnership, professionalism and friendship over the years which has helped to create a collaborative bridge between the legislative and judicial branches of DuPage County government. Chief Judge Popejoy then presented the 18th Judicial Circuit Court's FY23 budget to the committee. He indicated that the Court's FY23 budget is relatively flat. They are working closely with the Finance Department on salary issues and will continue to do so. The 18th Judicial Circuit Court continues to operate as leanly as possible. However, the court system has changed significantly over last several year but they are adjusting to these changes. The biggest change is in regard to remote proceedings. There are hearings being conducted via Zoom in every division with the exception of traffic court. The 18th Judicial Circuit Court is also experiencing many technological advances, with the second phase of upgrades expected in November of 2022. DuPage County judges are employed by the State of Illinois which requires a partnership between the state and the county as it relates to the judiciary. Chief Judge Popejoy then highlighted the mandates set by the Illinois Supreme Court that must be followed.
Chief Judge Popejoy went on to speak of the SAFE-T Act that will go into effect on January 1, 2023. This new law will eliminate cash bonds and will require in-person evidentiary detention hearings 7 days a week. Once this law goes into effect, it will create an increase in the number of defendants on pretrial monitoring because less will be in jail pending bond presentation. The Court will then have to manage 85,000 outstanding warrants that have cash bonds on them, as well as the status of inmates. Chief Judge Popejoy informed the committee that the judges, together with the offices of the circuit clerk, state's attorney, public defender, probation and sheriff, are working together in regard to the upcoming transitions DuPage County now leads the state in determining and setting up procedures, orders, technology and the innovation that is necessary to ensure that it will be prepared for the upcoming changes taking effect on January 1, 2023.
Chief Judge Popejoy recognized several members of his staff and praised them for their efforts. He further explained that the Office of the Chief Judge manages and oversees the budgets of nine divisions. A pie chart was then presented to the committee that reflected the comparative size of each of these budgets as follows: Circuit Court (16%), Jury Commission (3%), Probation Court Services (57%), DUI Evaluation (4%), Detention Screening & Transport (7%), Drug Court (1%), MICAP (1%), Law Library (3%) and Probation Fees (7%). Chief Judge Popejoy then went on to provide a few highlights and accomplishments of each of these nine divisions over the past year.
At this time, Chief Judge Popejoy thanked the committee members for allowing him to present the Court's budget and invited them to ask any questions they may have. Vice Chair Don Puchalski expressed concern regarding how the 18th Judicial Circuit Court will be able to handle the increased responsibilities that will present themselves once the SAFE-T Act goes into effect on January 1, 2023. Chief Judge Popejoy responded that a committee has been created to prepare for these upcoming changes and procedures will be in place by January 1, 2023. Member Paula Garcia inquired about the need for interpreters, about the 85,000 outstanding warrants and the current jail population. Chief Judge Popejoy responded. Both Vice-Chair Puchalski and Member Garcia conveyed to Chief Judge Popejoy how much they appreciated his respect of and communication with the Board members. Chair Renehan thanked Chief Judge Popejoy for presenting and for his ongoing professionalism and leadership.
6. APPROVAL OF MINUTES:
A. Judicial/Public Safety Committee - Regular Meeting - Aug 16, 2022 8:00 AM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Dawn DeSart, District 5
SECONDER: Sadia Covert, District 5
AYES: Chaplin, Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
7. PROCUREMENT REQUISITIONS
A. JPS-P-0253-22 Recommendation for the approval of a contract purchase order to Midwest Office Interiors, Inc., for the purchase of replacement chairs for courtroom benches and other areas of the courthouse, for a total contract amount of $67,525.79; contract let pursuant to the Governmental Joint Purchasing Act in compliance with 30 ILCS 525, OMNIA Contract #R191802. (18th Judicial Circuit Court)
RESULT: APPROVED [UNANIMOUS]
MOVER: Sadia Covert, District 5
SECONDER: Ashley Selmon, District 1
AYES: Chaplin, Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
B. JPS-P-0254-22 Recommendation for the approval for a contract purchase order to Insight Public Sector, Inc., for the purchase of Laptops, Desktops and UPS's, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act", for the Sheriff's Office, for a contract total amount not to exceed $257,967.57, per quote #225392970. (Sheriff's Office)
RESULT: APPROVED [UNANIMOUS]
MOVER: Ashley Selmon, District 1
SECONDER: Sadia Covert, District 5
AYES: Chaplin, Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
C. JPS-P-0256-22 Recommendation for the approval for a contract purchase order to Scientel Solutions, for the purchase of Fortinet Equipment & Services, for the Sheriff's Office, for a contract total amount not to exceed $393,446.20, per quote #SCI00481, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act". (Sheriff's Office)
Member Dawn DeSart asked if this was included in the FY22 budget. Undersheriff Edmond Moore and Policy and Program Manager Jason Blumenthal reiterated what Chair Renehan had stated earlier in her Chairwoman's Remarks. They explained that at the August 23, 2022 Finance Committee meeting it was agreed upon that this purchase should be made this year in order to alleviate the FY23 budget.
RESULT: APPROVED [UNANIMOUS]
MOVER: Greg Schwarze, District 6
SECONDER: Sadia Covert, District 5
AYES: Chaplin, Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
D. JPS-P-0257-22 Recommendation for the approval for a contract purchase order to Alliance Technologies Group, LLC, for the purchase of CPU Chassis, Servers, Software & Warranties, for the Sheriff's Office, for a contract total amount not to exceed $469,920.77, per quote #211-Q2-07182022-1, per Cooperative Purchasing Agreement Pricing in compliance with 30 ILCS 525/2 Governmental Joint Purchasing Act. (Sheriff's Office)
RESULT: APPROVED [UNANIMOUS]
MOVER: Ashley Selmon, District 1
SECONDER: Paula Deacon Garcia, District 2
AYES: Chaplin, Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
8. RESOLUTIONS
Items 8.D. through 8.F. were combined and approved.
A. FI-R-0351-22 RESOLUTION -- Acceptance and Appropriation of The Tobacco Enforcement Program Grant FY23 - Inter-Governmental Agreement No. 43CBZ03636 - Company 5000 - Accounting Unit 4495 - $6,993. (Sheriff's Office)
RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2
SECONDER: Ashley Selmon, District 1
AYES: Chaplin, Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
B. FI-R-0352-22 RESOLUTION -- Additional appropriation for the Federal Law Enforcement Justice Fund, Company 1300, Accounting Unit 4590, $975. (Sheriff's Office)
RESULT: APPROVED [UNANIMOUS]
MOVER: Ashley Selmon, District 1
SECONDER: Paula Deacon Garcia, District 2
AYES: Chaplin, Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
C. FI-R-0355-22 RESOLUTION -- Additional appropriation for the State Drug Traffic Prevention Fund, Company 1300, Accounting Unit 4550, $15,000. (Sheriff's Office)
RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2
SECONDER: Ashley Selmon, District 1
AYES: Chaplin, Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
D. JPS-R-0357-22 RESOLUTION -- Approving the DuPage County Sheriff's Execution of an Intergovernmental Agreement with the Emergency Telephone System Board to provide replacement radios for end of life/end of support radios on the DuPage Emergency Dispatch Interoperable Radio System (Sheriff's Office)
RESULT: APPROVED [UNANIMOUS]
MOVER: Greg Schwarze, District 6
SECONDER: Ashley Selmon, District 1
AYES: Chaplin, Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
E. JPS-R-0358-22 RESOLUTION -- Approving the DuPage County State's Attorney Office's Execution of an Intergovernmental Agreement with the Emergency Telephone System Board to provide replacement radios for end of life/end of support radios on the DuPage Emergency Dispatch Interoperable Radio System (State's Attorney Office)
RESULT: APPROVED [UNANIMOUS]
MOVER: Greg Schwarze, District 6
SECONDER: Ashley Selmon, District 1
AYES: Chaplin, Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
F. JPS-R-0362-22 RESOLUTION -- Approving the DuPage County Office of Homeland Security and Emergency Management's Execution of an Intergovernmental Agreement with the Emergency Telephone System Board to provide replacement radios for end of life/end of support radios on the DuPage Emergency Dispatch Interoperable Radio System (Office of Homeland Security and Emergency Management)
Chair Renehan invited Member Greg Schwarze, in his capacity as the ETSB Chair, to comment on these three Intergovernmental Agreements. Member Schwarze appreciated that these items were on the agenda for consideration today. He stated that almost one year ago, the ETSB voted to provide new interoperable and mobile radios to every fire and police department within the DuPage ETSB. Most of these items were covered under ETSB, although there were a handful that the State of Illinois would not allow them to purchase. However, the Office of Homeland Security and Emergency Management, the Sheriff's Office and the State's Attorney Office are still receiving these radios at a discounted price. Member Schwarze noted that in the Memo Executive Director Zerwin had previously sent out to the committee, it states that the savings is estimated at approximately $1M.
RESULT: APPROVED [UNANIMOUS]
MOVER: Greg Schwarze, District 6
SECONDER: Ashley Selmon, District 1
AYES: Chaplin, Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
9. BUDGET TRANSFERS
A. Budget Transfers -- Transfer of funds from account no. 5960-50080 (salary & wage adjustments) to account no. 5960-53020 (information technology SVC) in the amount of $3,000 needed to cover the increase in cost for the maintenance of the law library catalog. (Law Library)
RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2
SECONDER: Ashley Selmon, District 1
AYES: Chaplin, Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
B. Budget Transfers -- Transfer of funds from account no. 4100-53090 (other professional services) to account no. 4100-50040 (part- time help) in the amount of $5,000 to cover the expenses of a part-time pathology assistant. (Coroner's Office)
RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2
SECONDER: Ashley Selmon, District 1
AYES: Chaplin, Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
C. Budget Transfers -- Transfer of funds from account no. 6100-50000 (regular salaries) to account no. 5900-52000 (furniture/machine/equipment small value) in the amount of $67,526 to replace chairs on courtroom bench and other areas of the courthouse that have exceeded their useful life. (Probation and Court Services)
RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2
SECONDER: Ashley Selmon, District 1
AYES: Chaplin, Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
D. Budget Transfers -- Transfer of funds from account no. 6500-50000 (regular salaries) to account no. 6500-53020 (information technology svc) in the amount of $244,270. This is an expense related to the Coronavirus Relief Fund (CRF) closeout. In FY21, the County transferred approximately $4.7M of IT-related expenses out of the CFR. These included $588K for the SAO's contract with the Texas Conference of Urban Counties for an IT project to enable remote operations. This contract was deemed high-risk due to the fact that it started before the COVID-19 pandemic so could not clearly be attributed to COVID-19 and because it included prepaid expenses. This budget transfer is the amount attributable to FY22 and needs to be paid out of 1000-6500. (State's Attorney Office)
RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2
SECONDER: Ashley Selmon, District 1
AYES: Chaplin, Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
E. Budget Transfers -- Transfer of funds from account no. 1900-50000 (regular salaries) to account no. 1900-52000 (furniture/machinery/equipment small value) in the amount of $12,000. This transfer is necessary to upgrade 12 year old failing and obsolete technical equipment in the emergency operations center and meeting rooms while also providing conferencing capabilities for meetings and continuity of operations purposes. The equipment will be audio-visual and conferencing type. (Office of Homeland Security and Emergency Management)
RESULT: APPROVED [UNANIMOUS]
MOVER: Ashley Selmon, District 1
SECONDER: Paula Deacon Garcia, District 2
AYES: Chaplin, Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
F. Budget Transfers -- Transfer of funds from account nos. 4480-53828 (contingencies), 4480-52200 (operating supplies & materials), 4480-53090 (other professional services), 4480-50050 (temporary salaries) and 4480-5200 (furniture/machinery/equipment small value) to account nos. 4480-53250 (wired communication services) and 4480-53260 (wireless communication services) in the amount of $270,000 which is due to the increased inmate usage of communications, particularly tablets, which have increased features under the new vendor, particularly video conferencing. (Sheriff's Office)
RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2
SECONDER: Ashley Selmon, District 1
AYES: Chaplin, Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
G. Budget Transfers -- Transfer of funds from accounts no. 1190-53828 (contingencies) and 4415-50000 (regular salaries) to account nos. 1160-54100-4400 (IT equipment-sheriff), 1160-54100-4400 (equipment & machinery-sheriff), 4400-53370 (repair & maintenance other equipment) and 4400-53806 (software licenses) in the amount of $2,306,680 based on additional funding contributions, Sheriff Capital projects requested for FY2023 budget to be funded in FY2022: Fortinet System, Offender tracking system, Inmate property management system, Inmate medical tracking system, Portable X-Ray Machine and Fortinet Warranties and Software Licenses. (Sheriff's Office)
Chair Renehan advised that this item was being pulled from the agenda in order to obtain more detailed information for consideration.
RESULT: WITHDRAWN
10. CHANGE ORDERS
A. Change Order -- County Contract 4749-0001 SERV, issued to Two Brothers Artisan Spirits, to decrease the total contract amount by $91,560 and close the contract. (Office of Homeland Security & Emergency Management)
RESULT: APPROVED [UNANIMOUS]
MOVER: Ashley Selmon, District 1
SECONDER: Paula Deacon Garcia, District 2
AYES: Chaplin, Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
11. GRANTS
A. Grant Proposal Notifications -- GPN 047-22: FY2023 Tobacco Grant - Illinois Department of Human Services - U.S. Department of Health Services - $6,993. (Sheriff's Office)
RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2
SECONDER: Ashley Selmon, District 1
AYES: Chaplin, Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
B. Grant Proposal Notifications -- GPN 048-22: Emergency Management Performance Grant FFY2022 - Illinois Emergency Management Agency - U.S. Department of Homeland Security - $629,961.36. (Office of Homeland Security and Emergency Management)
RESULT: APPROVED [UNANIMOUS]
MOVER: Paula Deacon Garcia, District 2
SECONDER: Ashley Selmon, District 1
AYES: Chaplin, Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
C. Grant Proposal Notifications -- GPN 049-22: 4489.10-P DuPage County Hazard Mitigation Plan Update - Illinois Emergency Management Agency (IEMA) - Federal Emergency Management Agency (FEMA) - $77,850. (Office of Homeland Security and Emergency Management)
RESULT: APPROVED [UNANIMOUS]
MOVER: Sadia Covert, District 5
SECONDER: Ashley Selmon, District 1
AYES: Chaplin, Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Ozog, Krajewski, Zay
12. OLD BUSINESS
No old business was offered.
13. NEW BUSINESS
Member Dawn DeSart directed questions towards the Sheriff's Office to which Undersheriff Edmond Moore, Chief Robert Toerpe and Deputy Chief Dan Bilodeau responded.
14. ADJOURNMENT
A. Motion to Adjourn
RESULT: APPROVED [UNANIMOUS]
MOVER: Greg Schwarze, District 6
SECONDER: Paula Deacon Garcia, District 2
AYES: Selmon, DeSart, Deacon Garcia, Schwarze, Covert, Eckhoff, Puchalski, Renehan
ABSENT: Chaplin, Ozog, Krajewski, Zay
B. This meeting has been adjourned to Tuesday, September 20, 2022 at 8:00 A.M.
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