DuPage County Finance Committee met Aug. 23

By Angelica Saylo Pilo

Sep 15, 2022

DuPage County Finance Committee met Aug. 23.

Here is the agenda provided by the committee:

1. CALL TO ORDER

2. ROLL CALL

3. PRESENTATION

Care Center Budget Update

Choose DuPage ARPA Request

ARPA Updates & Requests

FY23 Budget Presentation - County Clerk

4. PUBLIC COMMENT

5. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN

6. APPROVAL OF MINUTES

A. Finance Committee - Regular Meeting - Tuesday August 9th, 2022

7. BUDGET TRANSFERS

A. FI-R-0337-22 RESOLUTION -- Budget Transfers 08/23/2022 - Various Companies and Accounting Units

8. PROCUREMENT REQUISITIONS

A. Finance - Chaplin

1. 2022-70 Recommendation for the approval of a contract to Pitney Bowes, Inc., for the purchase of a SendPro P3000 mail machine, for the Mail Room, for the period August 23, 2022 through November 30, 2022, for a contract total amount not to exceed $23,289.38; pricing pursuant to Sourcewell solicitation number: RFP #011322. (Mail Room)

2. FI-P-0245-22 Recommendation for the approval of a contract purchase order between the County of DuPage and Rock, Fusco & Connelly, LLC, to provide consultation services related to collective bargaining matters for labor negotiations, for the period of December 1, 2022 through November 30, 2023, for Human Resources, for a contract total amount not to exceed $150,000, third and final optional one year renewal.

B. Animal Services - Krajewski

1. AS-P-0233-22 Recommendation for the approval of a contract to Covetrus North America, LLC, for the purchase of veterinary pharmaceuticals and medical supplies, for DuPage County Animal Services, for the period September 14, 2022 through September 13, 2023, for a contract total not to exceed $74,000, per low bid #22-067- ANS, initial term with three (3) available options to renew.

C. Economic Development - Selmon

1. Change Order -- Amendment to Purchase Order 4932-0001 SERV, issued to Parent's Alliance Employment Project, for Youth Training Services, to increase encumbrance $56,000, for a new Purchase Order amount not to exceed $502,160. (Workforce Development)

2. Change Order -- Amendment to Purchase Order 4931-0001 SERV, issued to Parent's Alliance Employment Project, for Youth Training Services, to increase encumbrance $24,000, for a new Purchase Order amount not to exceed $204,484. (Workforce Development)

D. ETSB - Schwarze

A. ETS-R-0057-22 Resolution approving the County Board execution of an Intergovernmental Agreement on behalf of the Emergency Telephone System Board to provide replacement radios for end of life/end of support radios on the DuPage Emergency Dispatch Interoperable Radio System to its Members.

E. Health & Human Services - Renehan

1. HHS-P-0234-22 Recommendation for the approval of a contract to Lakeshore Dairy, Inc., for fluid dairy, for the DuPage Care Center residents, cafeteria and cafes located in the JTK Administration Building and the Judicial Office Facility, for the period September 1, 2022 through August 31, 2023, for a contract total not to exceed $116,000, per bid #22-062-DCC.

2. HHS-P-0250-22 Awarding Resolution issued to Haggerty Ford to furnish and deliver one (1) 2021 Ford Ranger for the Weatherization Program, Contract Total Amount $44,759. Grant funded. (Community Services)

3. HHS-R-0331-22 RESOLUTION -- Recommendation for the approval of a renewal of the Intergovernmental Agreement between the County of DuPage and the Veterans Assistance Commission of DuPage County through December 31, 2022.

F. Judicial/Public Safety - Renehan

1. Change Order -- JPS-P-0361A-21 - Amendment to Resolution JPS-P-0361-21, issued to Sentinel Offender Services, LLC, due to an increase in Probation and Pretrial cases, to increase the contract in the amount of $100,000, taking the original contract amount of $103,000, and resulting in an amended contract total amount not to exceed $203,000, an increase of 97.09%. (Probation & Court Services)

2. Change Order -- JPS-P-0068A-21 - Recommendation for the approval of an amendment to Resolution JPS-P-0068-21 for a change order amending purchase order 5201-0001-SERV, for a contract issued to Trinity Services Group, Inc. to provide inmate and officer meals at the DuPage County Jail. This contract covers the period of May 1, 2021 to April 30, 2022 to increase the contract in the amount of $34,411.27, resulting in an amended contract total amount not to exceed $618,593.77, an increase of 5.89%. (Sheriff's Office)

3. JPS-P-0235-22 Recommendation for the approval of a contract purchase order to HOV Services Inc., for the off-site document scanning services, for the Circuit Court Clerk's Office, for a total contract amount of $273,884.10, per Bid Number 22-064- CCT. (Circuit Court Clerk) (ARPA ITEM)

4. JPS-P-0236-22 Recommendation for the approval for a contract purchase order to Agilent Technologies, for the purchase of an Agilent 8890GC/59778 Insert Extractor Ion MS, for the Sheriff's Office-Crime Lab, for a contract total amount not to exceed $111,044.72. Exempt from bidding per DuPage County Purchasing Ordinance, Article 2-350 - Sole Source. (Sheriff's Office)

5. JPS-P-0237-22 Recommendation for the approval of a contract purchase order to Krueger International, Inc., for the purchase of audience seating for Courtrooms 2004, 2009, 2018, 3004, 3006 and 3009, for a total contract amount of $111,746.40. Per Quote #22TLW-592878A /C. (18th Judicial Circuit Court)

G. Legislative & Governmental Affairs - DeSart

1. LEG-P-0228-22 Recommendation for the approval of a County Contract to Raucci & Sullivan Strategies, LLC, to provide Consulting Services as Lobbyists representing DuPage County before the Illinois General Assembly and State Executive Branch. This contract covers the period of September 1, 2022 through August 31, 2023, for County Board, for a contract total amount not to exceed $50,000. Other Professional Services not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-353(1)(b).

2. LEG-P-0229-22 Recommendation for the approval of a County Contract to Roger C. Marquardt and Company, Inc., to provide Consulting Services as Lobbyists representing DuPage County before the Illinois General Assembly and State Executive Branch. This contract covers the period of September 15, 2022 through September 14, 2023, for County Board, for a contract total amount not to exceed $90,000. Other Professional Services not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-353(1)(b).

3. LEG-P-0230-22 Recommendation for the approval of a County Contract to BGR Government Affairs, LLC, to provide Consulting Services as Lobbyists representing DuPage County before the U.S. Congress and the Federal Executive Branch for DuPage County’s Division of Transportation, Stormwater Management and all other County departments and agencies. This contract covers the period of September 1, 2022 through August 31, 2023 for County Board, for a contract total amount not to exceed $80,000. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2- 353(1)(b).

H. Public Works - Ozog

1. FM-P-0241-22 Recommendation for the approval of a contract to Fox Valley Fire & Safety Co., for preventative maintenance, testing and repair of the Non-Edwards System Technology Fire Alarm and Life Safety Systems for County facilities, for the period August 28, 2022 through August 27, 2023, for a total contract amount not to exceed $158,945. ($144,725 for Facilities Management, $2,770 for Animal Services, $2,450 for Division of Transportation, $9,000 for Public Works), per lowest responsible bid #22-080-FM.

2. FM-P-0242-22 Ratification of an emergency procurement to Feece Oil Company to provide non-highway #2 red dyed diesel fuel, for Facilities Management Power Plant generator, for a total contract amount not to exceed $31,261.05. Emergency Procurement per 55 ILCS 5-1022 based upon being necessary to minimize or prevent serious disruptions in services.

3. PW-P-0240-22 Agreement between the County of DuPage, Illinois and Fehr Graham Engineering and Environmental for on-call professional engineering services for energy and demand response for multiple DuPage County facilities for Public Works and Facilities Management, for the period August 23, 2022 to November 30, 2025, for a total contract amount not to exceed $90,000. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.

I. Technology - Selmon

1. Change Order -- TE-P-0091A-22 - Amendment to Resolution TE-P-0091-22 (County Contract 5702-0001-SERV), issued to SHI International Corp, Inc., for the procurement and implementation of the Zendesk customer service solution and annual subscription, for Information Technology, to increase the contract amount by $4,872.15 in order to add five (5) licenses, resulting in an amended contract total of $53,978.97, an increase of 9.92%.

2. TE-P-0243-22 Recommendation for the approval of a contract purchase order to Infor (US) Inc., for ERP software maintenance and support, for Information Technology. This contract covers the period of November 13, 2022 through November 12, 2023, for a contract total amount of $215,562.98, exempt from bidding per DuPage County Purchasing Ordinance, Article 2-347(5) - Sole Source. This is proprietary software that must be maintained by the vendor, Infor (US) Inc.

3. TE-P-0244-22 Recommendation for the approval of a contract purchase order to Gartner, Inc., for one (1) subscription for Gartner for IT Leaders and two (2) subscriptions for IT Leadership Team, for Information Technology. This contract covers the period of October 1, 2022 through September 30, 2023, for a contract total amount of $88,322. Exempt from bidding per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids – Sole Source. Gartner is the only vendor to provide these resources.

4. TE-P-0246-22 Recommendation for the approval of a contract purchase order to CDW Government, Inc., for the annual maintenance and support of Veritas Netbackup software, for Information Technology. This contract covers the period of September 24, 2022 through September 23, 2023 for a contract total amount of $46,038.69, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - National IPA/TCPM #2018011- 01.

5. TE-P-0247-22 Recommendation for the approval of a contract purchase order to AT&T Mobility for the annual licensing and maintenance of AirWatch Mobile Device Management, for Information Technology. This contract covers the period of July 1, 2022 through June 30, 2023, for a contract total amount of $34,860. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.

6. TE-P-0248-22 Recommendation for the approval of a contract purchase order to KARA Company, Inc., for the management of the County GPS CORS sites, to include operating, monitoring and upgrading of software and firmware, for Information Technology - GIS Division. This contract covers the period of September 1, 2022 through August 31, 2023, for a contract total amount of $39,500. Exempt from bidding per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - Sole Source. KARA Company is the only known vendor for this service.

7. TE-P-0249-22 Recommendation for the approval of a contract purchase order to PSR Incorporated, for high availability monitoring, support, and maintenance for IBM Business Class Server and Enterprise Storage, for Information Technology. This contract covers the period of September 11, 2022 through September 10, 2023, for a total contract amount of $48,304. Exempt from bidding per DuPage County Purchasing Ordinance, Article 2-347(5) (Sole Source). PSR, Inc. is the only IBM business partner authorized to provide pricing for post warranty hardware maintenance.

J. Transportation - Puchalski

1. Amendment -- DT-R-0306A-22-Amendment to resolution DT-R-0306-22 to authorize the Division of Transportation to process FY 2023 and FY 2024 recommended vehicle replacement purchase orders, broadening the scope of vehicles and cooperatives.

2. Amendment -- DT-R-0338B-20 – Amendment to Resolution DT-R-0338A-20 issued to the Schroeder Asphalt Services, Inc., for the Lisle Township 2020 Road Maintenance Program, to decrease the funding in the amount of $2,697.38 and close, resulting in a final County cost of $800,157.62, a decrease of 0.34%.

3. Amendment -- DT-R-0400A-20 – Amendment to Resolution DT-R-0400-20 issued to Brothers Asphalt, for the 2020 Downers Grove Township Road Maintenance Program, to decrease the funding in the amount of $1,129.08 and close, resulting in a final County cost of $782,260.43, a decrease of 0.14%.

4. Amendment -- DT-R-0953A-18 – Amendment to Resolution DT-R-0953-18 issued to the City of Darien, for mowing of grass and vegetation growing along the roads and rights-of-way under the jurisdiction of the County of DuPage, to decrease the funding in the amount of $30.00 and close, resulting in a final County cost of $123,150, a decrease of 0.02%.

5. Amendment -- DT-R-0522A-21 Amendment to resolution DT-R-0522-21 a Local Public Agency Agreement between the County of DuPage and the Illinois Department of Transportation, for improvements along 87th Street (an accounting adjustment).

6. DT-P-0238-22 Recommendation for the approval of a contract to LRS Holdings, LLC, d/b/a Lakeshore Recycling Systems, LLC, for solid waste disposal services, as needed for the Division of Transportation, for the period September 1, 2022 through March 31, 2023, for a contract total not to exceed $45,000, subject to three (3) one year renewals; per bid quote 22-083-DOT.

7. DT-P-0239-22 Recommendation for approval of a contract issued to Santacruz Associates, Ltd., d/b/a Santacruz Land Acquisitions, for Professional Right-of-Way Negotiation Services, as needed for the Division of Transportation, for a contract total amount of $100,000; Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Code Section 2-353(1)(b)

9. FINANCE RESOLUTIONS

A. FI-R-0320-22 RESOLUTION -- Acceptance and Appropriation of the Violent Crime Victims Assistance Program Special Project Grant PY23, Agreement No. 23SP-0620, Company 5000 - Accounting Unit 6620, $18,996. (State's Attorney Office)

B. FI-R-0321-22 RESOLUTION -- Acceptance and Appropriation of the Illinois Department of Human Services Supportive Housing Program Grant PY23 Inter Governmental Agreements No. FCSBH00352 and FCSBH00172, Company 5000- Accounting Unit 1760 $311,347. (Community Services)

C. FI-R-0324-22 RESOLUTION -- Acceptance and Appropriation of the Illinois Home Weatherization Assistance Program (IHWAP) DOE Grant FY23, Inter-Governmental Agreement No. 22-401028, Company 5000 - Accounting Unit 1400, $487,184. (Community Services)

D. FI-R-0330-22 RESOLUTION -- Recommendation for Approval of an Extension of the Emergency Solutions Grant COVID-19 Response (ESG-CV), Agreement No. E-20-UW 17-0002 Company 5000 - Accounting Unit 1470. (Community Services)

E. FI-R-0332-22 RESOLUTION -- Authorization to transfer $44,266 in budget to Facilities Management for Fiscal Year 2022.

F. FI-R-0333-22 RESOLUTION -- Acceptance and Appropriation of the Illinois Home Weatherization Assistance Program (IHWAP) State Grant FY23, Inter-Governmental Agreement No. 23-251028, Company 5000 - Accounting Unit 1490, $349,639. (Community Services)

G. FI-R-0334-22 RESOLUTION -- Additional appropriation for the 2011 Drainage Bond Debt Service Fund, Company 7000, Accounting Unit 7005, $3,598; and authorization to transfer funds in the 2011 Drainage Bond Debt Service Fund; and authorization to transfer $252,087 in the 2011 Drainage Bond Debt Service Fund to the General Fund for Fiscal Year 2022.

H. FI-R-0335-22 RESOLUTION -- Resolution delegating permit related fee payment approval to DuPage County's Chief Financial Officer.

I. FI-R-0336-22 RESOLUTION -- Additional appropriation for the ARPA Fund, for the Water Connection Assistance Program, Company 1100, Accounting Unit 1215, $1,000,000. (ARPA ITEM)

J. FI-R-0338-22 RESOLUTION -- Additional appropriation for the ARPA Fund, for the Local American Rescue Plan Act Program - Sanitary Districts, Company 1100, Accounting Unit 1215, $2,000,000. (ARPA ITEM)

K. FI-R-0341-22 RESOLUTION -- Resolution approving an Intergovernmental Agreement with Sanitary Districts for the use of ARPA funds for the Local American Rescue Plan Act Program in the amount of $2,000,000. (ARPA ITEM)

L. FI-R-0339-22 RESOLUTION -- Additional appropriation for the ARPA Fund, for the Local American Rescue Plan Act Program, for Townships, Company 1100, Accounting Unit 1215, $4,809,676. (ARPA ITEM)

M. FI-R-0340-22 RESOLUTION -- Resolution approving an Intergovernmental Agreement with DuPage County Townships for the use of ARPA funds for the Local American Rescue Plan Act Program in the amount of $4,809,676. (ARPA ITEM)

N. FI-R-0342-22 RESOLUTION -- Additional appropriation for the ARPA Fund, for Choose DuPage to participate in the Chicagoland Economic Partnership Initiative, Company 1100, Accounting Unit 1215, $250,000. (ARPA ITEM)

O. FI-R-0343-22 RESOLUTION -- Resolution approving the use of ARPA funds for a Grant Agreement with Choose DuPage to participate in the Chicagoland Economic Partnership Initiative, in the amount of $750,000. (ARPA ITEM)

P. FI-R-0344-22 RESOLUTION -- Additional appropriation for the ARPA Fund, for the Local American Rescue Plan Act Program, for the Fire Protection Districts, Company 1100, Accounting Unit 1215, $434,149. (ARPA ITEM)

Q. FI-R-0345-22 RESOLUTION -- Amendment to Resolution FI-R-0239-22 for the approval of an Intergovernmental Agreement with DuPage County Fire Protection Districts, for the use of ARPA funds for the Local American Rescue Plan Act Program, for a new program total of $3,558,065. (ARPA ITEM)

10. INFORMATIONAL

A. Payment of Claims

1. Payment of Claims -- 08/05/2022 Paylist

2. Payment of Claims -- 08/09/2022 Paylist

3. Payment of Claims -- 08/12/2022 Paylist

4. Payment of Claims -- 08/15/2022 Auto Debit Paylist

5. Payment of Claims -- 08/16/2022 Paylist

DuPage County Page 8

Agenda Finance Committee August 23, 2022

B. Wire Transfers

1. Wire Transfers -- 08/11/22 IDOR WTF 2. Wire Transfers -- 08/15/2022 Wire Transfer

11. OLD BUSINESS