DuPage County Finance Committee met July 12

By Angelica Saylo Pilo

Aug 1, 2022

DuPage County Finance Committee met July 12.

Here is the agenda provided by the committee:

1. CALL TO ORDER

2. ROLL CALL

3. PRESENTATION

Sheriff's Office FY23 Budget Presentation

4. PUBLIC COMMENT

5. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN

6. APPROVAL OF MINUTES

A. Finance Committee - Regular Meeting - Tuesday June 28th, 2022

7. BUDGET TRANSFERS

A. FI-R-0287-22 RESOLUTION -- Budget Transfers 07/12/2022 - Various Companies and Accounting Units

8. PROCUREMENT REQUISITIONS

A. Finance - Chaplin

1. Change Order -- Decrease and close Purchase Order 5120-0001 SERV, issued to Office Depot. Contract has expired.

2. Change Order -- Amendment to Purchase Order 5835-0001 SERV, issued to ODP Business Solutions, to increase the Purchase Order in the amount of $27,000, to cover the cost of office supplies for various County departments due to higher costs and increased usage, for a new Purchase Order amount not to exceed $40,000.

3. FI-P-0208-22 Recommendation for the approval of a contract purchase order to enter into an agreement with Mesirow Financial Investment Management Inc., to provide 457 plan related services, including strategic plan design, consolidation, and fiduciary services for Human Resources. This contract covers the period of August 1, 2022 to July 31, 2023, for a contract total amount not to exceed $54,000. Per renewal of bid 18-017-BF.

B. Health & Human Services - Renehan

1. HHS-P-0209-22 Recommendation for the approval of a contract to Alpha Baking Company, to furnish and deliver assorted sliced breads, rolls and sandwich buns for the DuPage Care Center, JTK Administration Building and JOF Building Cafes, for the period August 5, 2022 through August 4, 2023, for a contract total not to exceed $66,000, per Bid #22-055-DCC.

2. HHS-P-0210-22 Recommendation for the approval of a contract to Keurig Dr. Pepper/The American Bottling Company, for canned, bottled beverages and fountain for the DuPage Care Center and Cafes on County Campus, for the period July 30, 2022 through July 29, 2023, for an amount not to exceed $50,900, per bid #22-056-DCC.

3. HHS-P-0211-22 Recommendation for the approval of a Contract to Chicago United Industries, to furnish, deliver, and install Energy Star appliances for the Weatherization Program in Community Services, for the period of July 12, 2022 through September 30, 2023, for a contract total not to exceed $67,367, per Bid #22-065-CS.

4. HHS-P-0212-22 Recommendation for the approval of a contract to Professional Medical & Surgical Supply, Inc., to furnish and deliver Ostomy, Tracheostomy, Urological and Enteral Supplies and services (Med B) and Enteral feeding formulas, for the DuPage Care Center, for the period July 30, 2022 through July 29, 2023, for a contract total not to exceed $85,000, per bid #22-040-DCC.

C. Judicial/Public Safety - Renehan

1. JPS-P-0213-22 Recommendation for the approval of a contract purchase order to Insight Public Sector, for the purchase of desktop PC's, for the Circuit Court Clerk, for a total contract amount of $57,680 per Quote #22-057-CCT. Contract pursuant to the Intergovernmental Cooperation Act, OMNIA Partners IT Products and Services contract #4400006644, Cooperative Purchasing Agreement pricing in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act." (Circuit Court Clerk)

2. JPS-P-0214-22 Recommendation for the approval for a contract purchase order to Illinois Communications Sales, Inc., for the purchase of a 6 site IP Interface 800 mHz Radio System, for the Sheriff's Office, for a contract total amount not to exceed $43,750. (Sheriff's Office)

3. JPS-R-0273-22 RESOLUTION -- Acceptance and Appropriation of the Violent Crime Victims Assistance Program Grant PY23, Agreement No. 23-0620, Company 5000 - Accounting Unit 6620, $33,000. (State's Attorney Office)

4. JPS-R-0274-22 RESOLUTION -- Acceptance and Appropriation of the National Forensic Science Improvement Program Grant PY21 - Inter-Governmental Agreement No. 721503 - Company 5000 - Accounting Unit 4520 - $176,666. (Sheriff's Office)

5. JPS-P-0207-22 Recommendation for the approval of a contract purchase order to Midwest Office Interiors, Inc., for the purchase and installation of lockers for the Jury Commission lounge, for a total contract amount of $44,688.66; contract let pursuant to the Governmental Joint Purchasing Act in compliance with 30 ILCS 525, OMNIA Contract #R191802. (18th Judicial Circuit Court)

6. JPS-P-0215-22 Recommendation for the approval of a contract purchase order to Midwest Office Interiors, Inc., for the purchase of replacement chairs in courtrooms and jury rooms, for a total contract amount of $102,542.02; contract let pursuant to the Governmental Joint Purchasing Act in compliance with 30 ILCS 525, OMNIA Contract #R191802. (18th Judicial Circuit Court)

D. Public Works - Ozog

1. 2022-60 Recommendation for the approval of a contract to the City of Wheaton, to provide fire alarm monitoring services for the County campus, for Facilities Management, for the period July 6, 2022 through June 30, 2023, for a contract total amount not to exceed $21,420, per 55 ILCS 5/5-1022 (c) (Not suitable for competitive bids – public utility).

2. FM-P-0203-22 Recommendation for the approval of a contract to Lift Works Inc., to furnish and deliver two (2) new Genie forklifts with gated extension deck, for County facilities, for Facilities Management, for the period through November 30, 2022, for a contract total amount not to exceed $38,332.86. Contract let pursuant to the Intergovernmental Cooperation Act -Sourcewell cooperative contract #041719-TER.

3. FM-R-0268-22 RESOLUTION -- Recommendation for the approval of the Fifth Amendment to the Lease Agreement between the County of DuPage and TGA Park 88 LLC, for the lease of warehouse space for the storage of DuPage County election equipment, for the County Clerk, for Facilities Management, for the twenty-four (24) month period, August 1, 2023, through July 31, 2025, for a total contract amount not to exceed $604,600.

4. PW-P-0204-22 Recommendation for the approval of a contract with AT&T, to provide business analog lines and analog circuits, for Public Works facilities, for the period August 1, 2022 through March 15, 2024, for a contract total amount not to exceed $71,400 per lowest responsible bid #21-104-IT, with two (2) options for one (1) year renewals.

5. PW-P-0205-22 Recommendation for the approval of a contract to Polydyne, Inc., for Polymer for both the Woodridge Greene Valley and Knollwood Wastewater Treatment Facilities, for Public Works, for the period November 1, 2022 through October 31, 2023, for a total contract amount not to exceed $350,000, renewal option under bid #19-077-PW, third and final option.

6. PW-P-0206-22 Recommendation for the approval of a contract to Peregrine Services, Inc., for printing and direct mail services of sewer and/or water bills for a 3-year period, August 1, 2022 through July 31, 2025, for a total contract amount not to exceed $66,000.00 per most qualified offer per RFP #22-042-PW.

7. PW-R-0275-22 RESOLUTION -- Resolution to rescind Resolution PW-R-0174-22, DuPage River Salt Creek Membership Dues 2022 - 2025, contract amount of $808,567.

8. PW-R-0271-22 RESOLUTION -- DuPage River Salt Creek Workgroup Membership Dues for 2022-2026 are in the total amount of $1,096,786, to be cost shared in the amount of $147,146 to be paid by Stormwater Management and $949,640 to be paid by Public Works. (Public Works dues include a special condition fee for NPDES permits, per IEPA/EPA requirements).

9. FINANCE RESOLUTIONS

A. FI-R-0276-22 RESOLUTION -- Revision to Personnel Policy Manual

B. FI-R-0277-22 RESOLUTION -- Resolution reducing the bond for the Office of Jury Commissioner of the 18th Judicial Circuit Court.

C. FI-R-0278-22 RESOLUTION -- Appointment of IMRF Authorized Agent

D. FI-R-0283-22 RESOLUTION -- Resolution approving a grant agreement with the FMC Natatorium for the use of ARPA funds in the amount of $150,000. (ARPA ITEM)

E. FI-R-0282-22 RESOLUTION -- Additional appropriation for the ARPA Fund, for the DuPage Convention & Visitors Bureau (Hotel Assistance Program), Company 1100, Accounting Unit 1215, $2,000,000. (ARPA ITEM)

F. FI-R-0280-22 RESOLUTION -- Resolution approving an agreement with the DuPage Convention & Visitors Bureau for the use of ARPA funds, for a Hotel Assistance Program, in the amount of $2,000,000. (ARPA ITEM)

G. FI-R-0284-22 RESOLUTION -- Additional appropriation for the ARPA Fund, for Choose DuPage and the DuPage Convention & Visitors Bureau (Marketing Program), Company 1100, Accounting Unit 1215, $750,000. (ARPA ITEM)

H. FI-R-0281-22 RESOLUTION -- Resolution approving an agreement with Choose DuPage and the DuPage Convention & Visitors Bureau for the use of ARPA funds, for a Tourism and Business Attraction Marketing Campaign, in the amount of $750,000. (ARPA ITEM)

I. FI-R-0285-22 RESOLUTION -- Additional appropriation for the ARPA Fund, for the DuPage Convention & Visitors Bureau (CMAP Program), Company 1100, Accounting Unit 1215, $50,000. (ARPA ITEM)

J. FI-R-0286-22 RESOLUTION -- Resolution approving the use of ARPA funds for the DuPage Convention & Visitors Bureau, to participate in a co-operative advertising program, in the amount of $50,000. (ARPA ITEM)

10. INFORMATIONAL

A. Payment of Claims

1. Payment of Claims -- 06/24/2022 Paylist

2. Payment of Claims -- 06/28/2022 Paylist

3. Payment of Claims -- 07/01/2022 Paylist

B. Wire Transfers

1. Wire Transfers -- 06/27/2022 Wire Transfers

C. Appointments

1. CB-R-0279-22 RESOLUTION -- Appointment of Thomas Marcucci to the Suburban Bus Board (PACE).

11. OLD BUSINESS

Precinct Map Discussion

12. NEW BUSINESS