DuPage County Stormwater Management Committee - Planning Committee met May 3

By Angelica Saylo Pilo

Aug 6, 2022

DuPage County Stormwater Management Committee - Planning Committee met May 3.

Here are the minutes provided by the committee:

1. CALL TO ORDER

7:30 AM meeting was called to order by Chair James Zay at 7:30 AM.

2. ROLL CALL

PRESENT: Hinterlong, Brummel, Deacon Garcia, DeSart, Eckhoff (7:31 AM), Nero (Remote), Pojack, Pulice, Tornatore, Yusuf (7:33 AM), Zay

ABSENT: Krajewski

County Board Member Sheila Rutledge was in attendance.

3. CHAIRMAN'S REMARKS-CHAIR ZAY

A. Sustainable Design Challenge Awards Presentation

Chairman Zay thanked Stormwater staff for their work throughout all of the rain that the County has had lately.

Chairman Zay and Kay McKeen from S.C.A.R.C.E. presented the awards for the 16th Annual Sustainable Design Challenge to students from York High School and Glenbard East High School. A total of six high schools participated in the 2022 event.

4. PUBLIC COMMENT - PUBLIC COMMENT IS LIMITED TO THREE MINUTES PER PERSON

The following individual made public comment:

Bill Maulsby: Donwood Drive

5. APPROVAL OF MINUTES

A. Stormwater Management Committee - Planning Committee - Apr 5, 2022 7:30 AM

The motion was to approve the minutes as presented. The motion passed with all ayes on a voice vote.

RESULT: ACCEPTED [UNANIMOUS]

MOVER: Sam Tornatore, District 1

SECONDER: Paula Deacon Garcia, District 2

AYES: Hinterlong, Brummel, Deacon Garcia, DeSart, Eckhoff, Nero, Pojack, Pulice, Tornatore, Yusuf, Zay

ABSENT: Krajewski

6. CONSENT AGENDA

A. Consent Item -- WBK Engineering, LLC Change Order, Time Extension to November 30, 2022 for On Call Drainage Design Engineering, with no change to the contract dollar amount. (ARPA ITEM)

The motion was to approve the consent agenda as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS]

MOVER: Dawn DeSart, District 5

SECONDER: Paula Deacon Garcia, District 2

AYES: Hinterlong, Brummel, Deacon Garcia, DeSart, Eckhoff, Nero, Pojack, Pulice, Tornatore, Yusuf, Zay

ABSENT: Krajewski

7. CLAIMS REPORTS

A. Payment of Claims -- Schedule of Claims - April

The motion was to approve the claims report as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS]

MOVER: Paula Deacon Garcia, District 2

SECONDER: Dawn DeSart, District 5

AYES: Hinterlong, Brummel, Deacon Garcia, DeSart, Eckhoff, Nero, Pojack, Pulice, Tornatore, Yusuf, Zay

ABSENT: Krajewski

8. BUDGET TRANSFERS

A. Budget Transfers -- Approval of funds - $47,000 from 53828 (Contingencies) to 50000 (Regular Salaries). This was an anticipated step when the departments completed the Salary Analysis but was not anticipated in the original development of the FY22 Budget.

The motion was to approve the budget transfers as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS]

MOVER: Sam Tornatore, District 1

SECONDER: Dawn DeSart, District 5

AYES: Hinterlong, Brummel, Deacon Garcia, DeSart, Eckhoff, Nero, Pojack, Pulice, Tornatore, Yusuf, Zay

ABSENT: Krajewski

9. STAFF REPORTS

The motion was to receive and place on file items A-C of the staff reports. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS]

MOVER: Asif Yusuf, Oak Brook Trustee (2)

SECONDER: Paula Deacon Garcia, District 2

AYES: Hinterlong, Brummel, Deacon Garcia, DeSart, Eckhoff, Nero, Pojack, Pulice, Tornatore, Yusuf, Zay

ABSENT: Krajewski

A. Staff Reports -- DuPage County Stormwater Managements April 2022 Currents E Newsletter

B. Staff Reports -- DuPage County Stormwater Management Upcoming Events

C. Staff Reports -- Construction Progress Update – Country Club Highlands Drainage Improvements Project, Elmhurst Quarry East Lobe Pipe Replacement Project, Elmhurst Quarry Sluice Gate Installation Project, Kearney Road Dam Outlet Pipe Rehabilitation Project, various projects in the vegetation management phase, and In-House Projects

10. ACTION ITEMS

A. SM-P-0159-22 Recommendation for the approval of a contract purchase order issued to Robinson Engineering, Inc, for On Call Professional Engineering Services, for Stormwater Management. This contract covers the period through April 30, 2023, for a contract total not to exceed $95,000. Professional Services in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. seq. vetted through a qualification based selection process (Architects, Engineers and Land Surveyors).

The motion was to approve item A as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS]

MOVER: Dawn DeSart, District 5

SECONDER: Paula Deacon Garcia, District 2

AYES: Hinterlong, Brummel, Deacon Garcia, DeSart, Eckhoff, Nero, Pojack, Pulice, Tornatore, Yusuf, Zay

ABSENT: Krajewski

B. SM-P-0160-22 Recommendation for the approval of a contract issued to Strand Associates, Inc., for On Call Drainage Professional Engineering Services, for Stormwater Management. This contract covers the period through April 30, 2023, for a contract total not to exceed $70,000. Professional Services in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. seq. vetted through a qualification based selection process (Architects, Engineers and Land Surveyors).

The motion was to approve item B as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS]

MOVER: Dawn DeSart, District 5

SECONDER: Paula Deacon Garcia, District 2

AYES: Hinterlong, Brummel, Deacon Garcia, DeSart, Eckhoff, Nero, Pojack, Pulice, Tornatore, Yusuf, Zay

ABSENT: Krajewski

C. SM-R-0201-22 RESOLUTION -- Recommendation for the approval to enter into an Intergovernmental Agreement between the County of DuPage, Illinois and the City of Wood Dale for the Potter Street Detention Basin Retrofit Project, for an agreement not to exceed $103,370. FY2022 Water Quality Improvement Grant.

The motion was to approve item C as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS]

MOVER: Dawn DeSart, District 5

SECONDER: Paula Deacon Garcia, District 2

AYES: Hinterlong, Brummel, Deacon Garcia, DeSart, Eckhoff, Nero, Pojack, Pulice, Tornatore, Yusuf, Zay

ABSENT: Krajewski

D. SM-R-0202-22 RESOLUTION -- Recommendation for the approval to enter into an Intergovernmental Agreement between the County of DuPage, Illinois and the Village of Carol Stream for the Klein Creek Streambank Stabilization Project, for an agreement not to exceed $125,000. FY2022 Water Quality Improvement Grant.

The motion was to approve item D as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS]

MOVER: Paula Deacon Garcia, District 2

SECONDER: Dawn DeSart, District 5

AYES: Hinterlong, Brummel, Deacon Garcia, DeSart, Eckhoff, Nero, Pojack, Pulice, Tornatore, Yusuf, Zay

ABSENT: Krajewski

11. INFORMATIONAL

A. PW-P-0158-22 Recommendation for the approval of a contract with Revere Electric Supply Company for Rockwell automation software support SCADA system, for the period May 29, 2022 through May 28, 2025, for Public Works and Stormwater Management ($14,715.75 to be paid by Stormwater Management and $44,147.25 to be paid by Public Works), Per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids. Sole Source.

The motion was to approve item A as presented. The motion passed with ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS]

MOVER: Paula Deacon Garcia, District 2

SECONDER: Dawn DeSart, District 5

AYES: Hinterlong, Brummel, Deacon Garcia, DeSart, Eckhoff, Nero, Pojack, Pulice, Tornatore, Yusuf, Zay

ABSENT: Krajewski

12. OLD BUSINESS

Chairman Zay thanked staff for their work during all of the rain the County has had over the last several weeks.

13. NEW BUSINESS

Chairman Zay addressed the Committee regarding the ARPA grant applications received by the Stormwater Management department.

Member DeSart asked questions regarding the public comment.

14. EXECUTIVE SESSION