Dupage Policy Journal

DuPage County Stormwater Management Committee, Planning Committee met March 1.

Here are the minutes provided by the committee:

1. CALL TO ORDER

7:30 AM meeting was called to order by Chair James Zay at 7:30 AM.

2. ROLL CALL

PRESENT: Hinterlong, Deacon Garcia, Eckhoff, Krajewski, Pojack (Remote), Tornatore, Zay

ABSENT: Brummel, DeSart, Nero, Pulice, Yusuf

Chairman Zay requested that the Committee allow Member Pojack to attend and vote remotely via Zoom. The motion was made by Member Krajewski and seconded by Member Garcia. The motion was passed with all ayes on a voice vote.

County Board Member Sheila Rutledge was in attendance.

3. PUBLIC COMMENT - PUBLIC COMMENT IS LIMITED TO THREE MINUTES PER PERSON

Kay McKeen addressed the Committee on updates for S.C.A.R.C.E.'s upcoming program and events, including the Sustainable Design Challenge.

4. CHAIRMAN'S REMARKS- CHAIR ZAY

No remarks were presented.

5. APPROVAL OF MINUTES

A. Stormwater Management Committee - Planning Committee - Feb 1, 2022 7:30 AM

The motion was to approve the minutes as presented. The motion passed with all Ayes on a voice vote.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Paul Hinterlong AYES: Hinterlong, Deacon Garcia, Eckhoff, Krajewski, Pojack, Tornatore, Zay ABSENT: Brummel, DeSart, Nero, Pulice, Yusuf

6. CLAIMS REPORTS

A. Payment of Claims -- Schedule of Claims - February

The motion was to approve the claims report as presented. The motion passes with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Brian J. Krajewski, District 3 SECONDER: Paula Deacon Garcia, District 2 AYES: Hinterlong, Deacon Garcia, Eckhoff, Krajewski, Pojack, Tornatore, Zay ABSENT: Brummel, DeSart, Nero, Pulice, Yusuf

7. BUDGET TRANSFERS

The motion was to combine items A and B of Budget Transfers as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Brian J. Krajewski, District 3 SECONDER: Paul Hinterlong AYES: Hinterlong, Deacon Garcia, Eckhoff, Krajewski, Pojack, Tornatore, Zay ABSENT: Brummel, DeSart, Nero, Pulice, Yusuf

A. Budget Transfers -- Approval of funds - $15,000.00 from 53830 (Other Contractual Expenses) to 53240 (Waste Disposal Services). This transfer is to create new account not anticipated when the FY22 budget was prepared.

B. Budget Transfers -- Approval of Funds transfer - Stormwater requests a Budget Transfer of $32,800.00 from 53807 (Software Maintenance Agreements) to 53020 (Information Technology Services). This transfer is to create new account not anticipated when the FY22 budget was prepared.

8. STAFF REPORTS

The motion was to receive and place on file items A-E of the staff reports as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Paul Hinterlong AYES: Hinterlong, Deacon Garcia, Eckhoff, Krajewski, Pojack, Tornatore, Zay ABSENT: Brummel, DeSart, Nero, Pulice, Yusuf

A. Staff Reports -- DuPage County Stormwater Management February 2022 Current E Newsletter

B. Staff Reports -- Construction Progress Update – Country Club Highlands Drainage Improvements Project, Elmhurst Quarry East Lobe Pipe Replacement Project, Elmhurst Quarry Sluice Gate Installation Project, Kearney Road Dam Outlet Pipe Rehabilitation Project, various projects in the vegetation management phase, and In-House Projects

C. Staff Reports -- DuPage County Stormwater Management Upcoming Events

D. Staff Reports -- Quarterly Spill Response Report- Stormwater Management Spill Response Efforts from December 2021 through February 2022

E. Staff Reports -- Water Quality Public Comments

9. ACTION ITEMS

A. Action Item -- Recommendation to Approve the FY2022 Water Quality Improvement Program Grant Project Rankings and Funding Recommendations.

The motion was to approve item A as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Sam Tornatore, District 1 AYES: Hinterlong, Deacon Garcia, Eckhoff, Krajewski, Pojack, Tornatore, Zay ABSENT: Brummel, DeSart, Nero, Pulice, Yusuf

B. Action Item -- Recommendation to Approve: Staff is requesting Stormwater Management Committee approval of the Comment Response Document for the Wards Creek Watershed Plan.

The motion was to approve item B as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Sam Tornatore, District 1 AYES: Hinterlong, Deacon Garcia, Eckhoff, Krajewski, Pojack, Tornatore, Zay ABSENT: Brummel, DeSart, Nero, Pulice, Yusuf

C. SM-R-0113-22 RESOLUTION -- Recommendation to Approve: Staff is requesting approval of the Wards Creek Watershed Plan.

The motion was to approve item C as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Chester Pojack, Glendale Heights Trustee (6) SECONDER: Paula Deacon Garcia, District 2 AYES: Hinterlong, Deacon Garcia, Eckhoff, Krajewski, Pojack, Tornatore, Zay ABSENT: Brummel, DeSart, Nero, Pulice, Yusuf

D. SM-R-0114-22 RESOLUTION -- Recommendation for the approval of an Intergovernmental Agreement between the County of DuPage and the Forest Preserve District of DuPage County for the Intergovernmental Cooperation & Utilization of Available Resources for Partnership Projects. (Intergovernmental Agreement)

The motion was to approve item D as presented. The motion passed with all ayes on a voice vote.

Director Hunn outlined the planned projects to the Committee.

RESULT: APPROVED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Sam Tornatore, District 1 AYES: Hinterlong, Deacon Garcia, Eckhoff, Krajewski, Pojack, Tornatore, Zay ABSENT: Brummel, DeSart, Nero, Pulice, Yusuf

E. SM-R-0115-22 RESOLUTION -- Recommendation for the approval of an Intergovernmental Agreement between the County of DuPage and Winfield Township Road District for the Purnell Road Culvert Maintenance Project, for an agreement not to exceed $20,000. (Intergovernmental Agreement)

The motion was to approve item E as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Sam Tornatore, District 1 SECONDER: Paula Deacon Garcia, District 2 AYES: Hinterlong, Deacon Garcia, Eckhoff, Krajewski, Pojack, Tornatore, Zay ABSENT: Brummel, DeSart, Nero, Pulice, Yusuf

F. SM-P-0088-22 Recommendation for the approval of a contract purchase order to AMS Mechanical Systems, Inc., to furnish all equipment, labor, material, tools and supervision necessary for the construction for the Elmhurst Quarry East Lobe Pipe Replacement project, for Stormwater Management, for a contract total amount not to exceed $1,102,979.24, per lowest responsible Bid #22-009-SWM.

The motion was to approve item F as presented. The motion passed with all ayes on a voice vote.

Director Hunn and Chairman Zay discussed details of the bid for the Committee.

RESULT: APPROVED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Chester Pojack, Glendale Heights Trustee (6) AYES: Hinterlong, Deacon Garcia, Eckhoff, Krajewski, Pojack, Tornatore, Zay ABSENT: Brummel, DeSart, Nero, Pulice, Yusuf

10. INFORMATIONAL

A. FI-P-0068-22 Recommendation for the approval of a contract to Sheffield Safety & Loss Control, LLC, for professional safety program management services, for the period March 1, 2022 through March 31, 2023, for a total contract amount not to exceed $100,000, per RFP #21-064-PW. (Public Works portion $25,000, Stormwater portion $25,000, Division of Transportation portion $25,000, and Facilities Management portion $25,000.)

RESULT: APPROVED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Paul Hinterlong AYES: Hinterlong, Deacon Garcia, Eckhoff, Krajewski, Pojack, Tornatore, Zay ABSENT: Brummel, DeSart, Nero, Pulice, Yusuf

11. DISCUSSION

A. Discussion -- FY2022 STRATEGIC INITIATIVES

Director Hunn addressed the Committee on the upcoming Stormwater Management FY2022 Strategic Initiatives.

12. OLD BUSINESS

Member Garcia asked Director Hunn about East Branch DuPage River Plans. Director Hunn detailed the department's plans for the East Branch River.

13. NEW BUSINESS

No new business was presented.

14. ADJOURNMENT

There being no further business the meeting was adjourned at 7:48 AM.

RESULT: APPROVED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Grant Eckhoff, District 4 AYES: Hinterlong, Deacon Garcia, Eckhoff, Krajewski, Pojack, Tornatore, Zay ABSENT: Brummel, DeSart, Nero, Pulice, Yusuf

http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=12&ID=7981&Inline=True