DuPage County Emergency Telephone System Board - Policy Advisory Committee met Jan. 3.
Here are the minutes provided by the committee:
1. CALL TO ORDER
9:00 AM meeting was called to order by Chair Timothy Hayden at 9:00 AM.
2. ROLL CALL
PRESENT: Hayden, Dina, Herron, Hurd, Johl
ABSENT: Baarman
Attendees:
Director Linda Zerwin, DuPage Emergency Telephone System Board, non-voting Member
Eve Kraus, DuPage Emergency Telephone System Board
Matt Theusch, DuPage Emergency Telephone System Board
Mark Borkovec, Westchester Police (Remote)
Jeff Bryant, Oakbrook Terrace PD (Remote)
Jim Connolly, Westmont Fire (Remote)
Tom Galluhue, ILEAS (Remote)
Kevin Simpson, Hinsdale School District 86 (Remote)
John Lozar, DU-COMM (Remote)
Andrea Lieberenz, Addison PD, Secretary (Remote)
On roll call, Chairman Hayden, Vice Chair Dina, Member Herron, Member Hurd, and Member Johl were present, which constituted a quorum.
3. CHAIRMAN'S REMARKS - CHAIR HAYDEN
There were no remarks from Chairman Hayden.
4. PUBLIC COMMENT
There was no Public comment.
5. CONSENT ITEMS
A. Approval of Minutes
A. ETSB - Policy Advisory Committee - Special Call - Dec 20, 2021 9:00 AM
A motion was made by Member Johl, seconded by Member Herron, to forward the minutes from the December 20, 2021 meeting to the ETS Board to receive and place on file. On voice vote, motion carried.
| RESULT: RECEIVE AND PLACE ON FILE [UNANIMOUS]
MOVER: Pat Johl, ACDC Fire Rep SECONDER: Steve Herron, DU-COMM Police Rep AYES: Hayden, Dina, Herron, Hurd, Johl ABSENT: Baarman |
1. 21-22-5 DEDIRS Monthly Maintainer Report
There was no report this month.
6. PARENT COMMITTEE APPROVAL REQUIRED
A. DEDIRS Access Request
A. ETS-R-0009-22 Resolution to approve access, as modified, to the DuPage Emergency Dispatch Interoperable Radio System talk groups pursuant to Policy 911-005.2: Access to the DuPage Emergency Dispatch Interoperable Radio System (DEDIRS), as requested by the Hillside Police Department. Recommendation to approve Policy Advisory Committee VOTE (to approve): 5 Ayes, 0 Nays, 1 Absent.
Chairman Hayden advised Hillside Police Department, as well as Westchester Police Department, is requesting the addition of 3 South and 1 East to their application, and the modified 14-day review period will end on January 11, 2022.
A motion was made by Member Johl to approve access, seconded by Member Herron. On voice vote, motion carried.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Pat Johl, ACDC Fire Rep SECONDER: Steve Herron, DU-COMM Police Rep AYES: Hayden, Dina, Herron, Hurd, Johl ABSENT: Baarman |
Chairman Hayden advised Westchester Police Department is requesting access to Hinsdale, Oak Brook, and Villa Park in addition to Elmhurst and Oakbrook Terrace.
A motion was made by Member Johl to approve access, seconded by Member Herron. On voice vote, motion carried.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Pat Johl, ACDC Fire Rep SECONDER: Steve Herron, DU-COMM Police Rep AYES: Hayden, Dina, Herron, Hurd, Johl ABSENT: Baarman |
1. Talkgroups Discussion continued
Mr. Lozar showed the third version of a PowerPoint presentation discussing Talkgroup Request/Changes. Mr. Lozar said he and Vice Chair Dina spent some time on the project last week; they put a lot of thought and consideration into it and thought it would be a very workable solution. Last month, they tried to cobble out 36 talk groups out of these 150, to provide each agency with their own FD Ops, but after some discussion, there was some concern that they might need to go in a different direction. He believed he and Vice Chair Dina have come up with an interesting option. Mr. Lozar wanted to make sure it was clear that in either proposal, whether it was the original proposal with the 36 talk groups, or with this new proposal, Pleasantview and York Center locals will not be eliminated.
He said there was some concern last time from the fire agencies, as they would like to keep all the proposed Ops talk groups into the 16-channel slot. It is difficult to go between the zones. Even though ViQi Voice is on the new radios, she may not respond correctly to requests in a noisy environment. Easy access was one of the most important criteria. He said some fire zones are extremely crowded and busy, and a solution was needed where there were no more than three agencies assigned to a talk group in the busier channels. The proposal they up with would require nine talk groups to be reassigned. Mr. Lozar showed the candidates that came from 1 minute or less of talk time. Of the nine candidates, the SPARE 1-4 channels were perfect candidates. He said the three DuPage Sheriff talk groups could be repurposed since the Sheriff consolidated into ACDC. The two DU-COMM Fire 1 and Fire 2 were eligible as there was no use for them at DU-COMM. Mr. Lozar showed a breakdown of the proposal. He said at a minimum, one talk group per each fire Ops Zone had been added.
Mr. Lozar showed the current WRF template; he advised that he and Vice Chair Dina used the Warrenville template, but that was subject to change. They are proposing to take the FD Ops and fit them neatly into the fire zone. Mr. Lozar asked for any questions or comments. Vice Chair Dina said regarding Pleasantview and York Center, it would be much easier to add talk groups than take them away. He said these two agencies are accustomed to utilizing their local channels and this plan allows them to remain.
Member Johl inquired if the channels in Zone C would be pushed down the line. Vice Chair Dina said yes, these replace anything in the Fire TAC Group. Member Johl asked if the Zone that was previously in C could be moved to D, E or F. Mr. Lozar said he will have to look at that; it will probably be part of the template review. He said there may be room to move things around. Member Johl said he does not want to lose the B Zone. Deputy Chief Connolly asked Mr. Lozar if Banks A and B can be put in primary fire Ops and fire ground channels as they are today, and then they won’t have to go to Bank C to get them. Mr. Lozar said that is correct and referred to the Warrenville template. A discussion ensued on the naming convention; the thought being there might be too many A’s and B’s between Banks, Zones and Ops.
Chairman Hayden said this was a good start, but the proposal was not yet ready. Vice Chair Dina said it had not been put in front of support services or operations. He said the biggest conversation is how comfortable are we knowing that in the Fire TAC Zone when you switch all the way over to 16, you are not on the fire ground channel.
Member Herron asked if the fire Ops channel was monitored by dispatch. Lieutenant Sullivan said the Telecommunicator are monitoring those channels, not because they are required to or that there is a policy for it, they are just doing it to stay up on the incident they are dispatching. If fire is not on an incident, they have bumped the radio to the C position, and no one answers when they talk.
Mr. Lozar asked what the next steps should be. Deputy Chief Connolly said they had Ops 1 as a catch-all if 2 through 7 were busy. With having 14 fire Ops for the 6 dispatch talk groups, maybe FD Ops 1A and 1B could be eliminated, that would free up the two positions to have a dispatch talk group. Vice Chair Dina said that was a good idea. Mr. Lozar said it could be done. A discussion ensued regarding channels. Vice Chair Dina confirmed that a proposal would be made to eliminate 1 all together and put the dispatch talk group at Channel 1. Mr. Lozar said, as it was in the current template, Channel 1 will be put back as the STARCOM dispatch talk group, with Channel 16 as the native VHF fireground for the agency. Lieutenant Sullivan said at one point, Zone B was the VHF backup channel; we should probably commit that the VHF firegrounds are all locked up in one place - or create a similar zone. Ms. Zerwin added that she does not think the ETSB talk group was ever used, and it can be repurposed. She questioned what the priority would be for the new Ops channels. Lieutenant Sullivan said to keep them as they are currently. Mr. Lozar said they are currently at priority level 3, which is the highest level, and are currently set to cover DuPage only. Ms. Zerwin said STARCOM would need to weigh in, if a wider net is desired. She added there will also be LTE coverage which should help with coverage.
Ms. Zerwin advised that the mobiles and APX4000s were delivered. She said the demo radios were being programmed, as they needed a software update. They could possibly be ready by the end of the week.
8. DEDIRS POLICIES
Member Herron advised there was nothing for the PAC.
9. OLD BUSINESS
There was no old business.
10. NEW BUSINESS
There was no new business.
11. NEXT MEETING:
A. Monday, February 7 at 9:00am in Room 3-500B
12. ADJOURNMENT
Member Johl made a motion to adjourn the meeting at 9:29am, seconded by Member Herron. On voice vote, motion carried.
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