DuPage County Technology Committee met Dec. 14.
Here are the minutes provided by the committee:
1. CALL TO ORDER
7:30 AM meeting was called to order by Chair Ashley Selmon at 7:31 AM.
2. ROLL CALL
PRESENT: Adams, Berlin, Carrier, Chavez, DiCianni, Eckhoff, Hart, Henry, Rutledge, Selmon, White
ABSENT: Mendrick
Conor McCarthy was present as a representative for Bob Berlin, State's Attorney. Paul Hinds was present as a representative for Gwen Henry, County Treasurer.
3. CHAIRWOMAN'S REMARKS - CHAIR SELMON
Chairwoman Selmon thanked everyone for a very productive year. She commented on the Treasurer's office having a large portion of the work with the Tyler tax system implementation. She also noted the addition of new CIO Anthony McPhearson, saying he has been a positive change and improvement at the County as we look into the future to be the County we deserve technologically. She then wished everyone a happy holiday season.
4. PUBLIC COMMENT
No public comment was offered.
5. APPROVAL OF MINUTES
A. Technology Committee - Regular Meeting - Nov 23, 2021 7:30 AM
| RESULT: ACCEPTED [UNANIMOUS]
MOVER: Peter DiCianni, District 2 SECONDER: Kathleen Carrier, Recorder AYES: Adams, Berlin, Carrier, Chavez, DiCianni, Eckhoff, Hart, Henry, Rutledge, Selmon, White ABSENT: Mendrick |
A. TE-P-0023-22 Recommendation for the approval of a contract purchase order to Accela, Inc. for Managed Application Services for the Building & Zoning, Transportation, Stormwater, and Public Works departments to provide support with permitting software that will allow on-line submittals, electronic document reviews, permit tracking and mobile inspections by applicants and/or County staff, as well as the creation of specifications for and completion of development of four Adjudication reports for Building & Zoning. This contract covers the period of the period February 21, 2022 through February 20, 2023, for a contract total not to exceed $220,200. Exempt from bidding per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids – Sole Source. Accela is the sole provider for this software application.
Member DiCianni stated that this service is a good thing and will help allow the County to be more efficient. Mr. McPhearson said this purchase is not for the actual application but rather for the support and maintenance of that application. He said it will help staff to get up to speed on a new application that replaces an old mainframe application. He said internal staff is not completely familiar with the new application so this allows Accela to come in and help staff with the learning curve.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Peter DiCianni, District 2 SECONDER: Kathleen Carrier, Recorder AYES: Adams, Berlin, Carrier, Chavez, DiCianni, Eckhoff, Hart, Henry, Rutledge, Selmon, White ABSENT: Mendrick |
1022 (c) “Competitive Bids” not suitable for competitive bidding - Sole Source. This is proprietary software.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Greg Hart, Vice-Chair SECONDER: Amy Chavez, District 5 AYES: Adams, Berlin, Carrier, Chavez, DiCianni, Eckhoff, Hart, Henry, Rutledge, Selmon, White ABSENT: Mendrick |
No old business was discussed.
8. NEW BUSINESS
Member White said something he has wanted since he started at the County is a searchable, sortable database of County Board actions. He said he sent a brief email to Mr. McPhearson and would speak with him more between now and the first couple weeks in January. Chair Selmon clarified that he meant taking agenda data and putting it into searchable form, which he confirmed. Member White then said it is something that is extremely important to his office because when they approve invoices they need to track it back to the resolution and sometimes there are resolution amendments that make it more difficult to track. He also said invoices can sometimes come in years after resolutions are passed. Chair Selmon asked if this is something that would be available to the public as well, to which Member White said that is his intention but he will need to collaborate with the IT department.
Mr. McPhearson said the timing for this is perfect. He said as everyone is aware there have been ongoing issues with the agenda software the County uses. Mr. McPhearson said he has been working with Joan Olson to negotiate a better deal with the vendor to replace the current software with the newest version, which may provide that functionality. If that does not work out, he said there is also an opportunity with the new website and they can make sure this is part of the scope. He said he will make sure he sits down with the Auditor to discuss it further.
9. ADJOURNMENT
With no further business the meeting was adjourned.
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