Dupage Policy Journal

DuPage County Stormwater Management Committee - Planning Committee met Nov. 2.

Here are the minutes provided by the committee:

1. CALL TO ORDER

7:30 AM meeting was called to order by Chair James Zay at 7:30 AM.

2. ROLL CALL

PRESENT: Brummel, Deacon Garcia, DeSart, Eckhoff, Krajewski, Nero (Remote), Pojack, Pulice, Tornatore (7:43 AM), Yusuf (7:31 AM), Zay

ABSENT:

Chairman Zay requested that the Committee allow Member Nero to attend and vote via Zoom. The motion was made by Member Brummel and seconded by Member Garcia. The motion passed with all ayes on a voice vote.

3. PUBLIC COMMENT - PUBLIC COMMENT IS LIMITED TO THREE MINUTES PER PERSON

Kay McKeen from S.C.A.R.C.E. addressed the Committee regarding S.C.A.R.C.E. events. 22 sites participated in the Pumpkin Smash compost, the Saturday after Thanksgiving 13 locations are participating in the cooking oil collections, and Addison Township picked up 100 drain medallions, they are working towards their water quality flag.

4. CHAIRMAN'S REMARKS-CHAIR ZAY

Chairman Zay and Director Hunn congratulated Christine Klepp on 35 years of service to the County.

A. Anniversary Award: Christine Klepp 35 years

5. APPROVAL OF MINUTES

A. Stormwater Management Committee - Planning Committee - Oct 5, 2021 7:30 AM

The motion was to approve the minutes as presented. The motion passed with all ayes on a voice vote.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Chester Pojack, Glendale Heights Trustee (6) AYES: Brummel, Deacon Garcia, DeSart, Eckhoff, Krajewski, Nero, Pojack, Pulice, Yusuf, Zay ABSENT: Tornatore

6. CONSENT AGENDA

The motion was to combine and approve items A-D as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Dawn DeSart, District 5 SECONDER: Nunzio Pulice, Wood Dale Mayor (1) AYES: Brummel, Deacon Garcia, DeSart, Eckhoff, Krajewski, Nero, Pojack, Pulice, Yusuf, Zay ABSENT: Tornatore

A. Change Order -- Environmental Consulting & Technology, Inc. 4335-1 SERV Contract Extension

B. Change Order -- Village of Clarendon Hills Change Order, Time Extension to April 30, 2022 for Water Quality Improvement Program Grant, with no change to the contract dollar amount.

C. Change Order -- Earthwerks Land Improvement and Development Corporation, Inc. Change Order #3146-001-SERV - Redmond Reservoir Expansion Project, to extend contract to November 30, 2023, with a decrease in contract amount.

D. Change Order -- Revision to Comcast Services Agreement to remove approximately $92,000 in unapproved fees and taxes charged to Stormwater Management. No change to contract total.

7. CLAIMS REPORTS

The motion was to approve the Claims Reports as presented. The motion passed with all ayes on a voice vote.

A. Payment of Claims -- Schedule of Claims - October

RESULT: APPROVED [UNANIMOUS] MOVER: Brian J. Krajewski, District 3 SECONDER: Paula Deacon Garcia, District 2 AYES: Brummel, Deacon Garcia, DeSart, Eckhoff, Krajewski, Nero, Pojack, Pulice, Yusuf, Zay ABSENT: Tornatore

8. BUDGET TRANSFERS

The motion was to combine and approve items A & B as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Dawn DeSart, District 5 SECONDER: David Brummel, Warrenville Mayor (6) AYES: Brummel, Deacon Garcia, DeSart, Eckhoff, Krajewski, Nero, Pojack, Pulice, Yusuf, Zay ABSENT: Tornatore

A. Budget Transfers -- Approval of Transfer of Funds: $23,100.00 from 1600-3000-54060 (Drainage System Infrastructure) to 1600-3000-53806 (Software Licenses). As part of the County's on-line permitting integrating, Stormwater, DuDot and Building & Zoning upgraded to Bluebeam for document mark ups and response, this upgrade was part of the Accela project and the license cost was not anticipated when the FY21 Budget was developed.

B. Budget Transfers -- Approval of Transfer of Funds: $53,700.00 from 1600-3000-54060 (Drainage System Infrastructure) to 1600-3000-53829 (Indirect Cost Reimbursement) for FY20 Indirect Costs. The actual amount for indirect costs exceeded the amount estimated from the Finance Department as part of the FY21 budget preparation process.

9. STAFF REPORTS

The motion was to receive and place on file items A-E of the staff reports as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Nunzio Pulice, Wood Dale Mayor (1) AYES: Brummel, Deacon Garcia, DeSart, Eckhoff, Krajewski, Nero, Pojack, Pulice, Yusuf, Zay ABSENT: Tornatore

A. Staff Reports -- DuPage County Stormwater Management Currents E-Newsletter October 2021

B. Staff Reports -- Construction Progress Update – Elmhurst Quarry East Lobe Pipe Replacement Project, Elmhurst Quarry Sluice Gate Installation Project, Kearney Road Dam Outlet Pipe Rehabilitation Project, various projects in the vegetation management phase, and In-House Projects

C. Staff Reports -- DuPage County Stormwater Management Upcoming Countywide Events

D. Staff Reports -- USACE sign-off for the West Branch DuPage River Wetland Mitigation and Stream Restoration Project

E. Staff Reports -- Stakeholder Meeting for the Wards Creek Watershed Plan

10. ACTION ITEMS

A. 2021-86 Recommendation for the approval of a contract with Winkler's Tree & Landscaping, Inc., to furnish all equipment, labor, material, tools and supervision necessary for the on-call stream maintenance contract, for Stormwater Management, for a contract total amount not to exceed $26,280, per lowest responsible Bid #19-019-SW; Per renewal option under bid award 19-019-SW, third of three options to renew.

The motion was to approve item A as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Dawn DeSart, District 5 SECONDER: Paula Deacon Garcia, District 2 AYES: Brummel, Deacon Garcia, DeSart, Eckhoff, Krajewski, Nero, Pojack, Pulice, Tornatore, Yusuf, Zay

B. Grant Proposal Notifications -- GPN 064-21: Section 604b Water Quality Management Planning Grant - Illinois Environmental Protection Agency - U.S. Environmental Protection Agency - $254,143.37. (Stormwater Management)

The motion was to approve item B as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Dawn DeSart, District 5 AYES: Brummel, Deacon Garcia, DeSart, Eckhoff, Krajewski, Nero, Pojack, Pulice, Yusuf, Zay ABSENT: Tornatore

C. Grant Proposal Notifications -- GPN 063-21: Section 319 (h) Nonpoint Source Pollution Control Financial Assistance Program - Illinois Environmental Protection Agency - U.S. Environmental Protection Agency - $598,020.00. (Stormwater Management)

The motion was to approve item C as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Dawn DeSart, District 5 AYES: Brummel, Deacon Garcia, DeSart, Eckhoff, Krajewski, Nero, Pojack, Pulice, Yusuf, Zay ABSENT: Tornatore

D. SM-P-0402-21 Recommendation for the approval of a contract issued to Ciorba Group, Inc. for On Call Professional Engineering Services, for Stormwater Management. This contract covers the period November 9, 2021 through November 30, 2022, for a contract total not to exceed $85,000.00. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.

The motion was to approve item D as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Dawn DeSart, District 5 SECONDER: Paula Deacon Garcia, District 2 AYES: Brummel, Deacon Garcia, DeSart, Eckhoff, Krajewski, Nero, Pojack, Pulice, Yusuf, Zay ABSENT: Tornatore

E. SM-P-0403-21 Recommendation to enter into a Joint Funding Agreement between The County of DuPage, Illinois and the United States Department of the Interior - U.S. Geological Survey (USGS), for Water Resources Investigations, for the period of December 1, 2021 through November 30, 2022, for Stormwater Management, for a contract total amount of $372,900; USGS shall contribute $200,800.

The motion was to approve item E as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Dawn DeSart, District 5 SECONDER: Paula Deacon Garcia, District 2 AYES: Brummel, Deacon Garcia, DeSart, Eckhoff, Krajewski, Nero, Pojack, Pulice, Yusuf, Zay ABSENT: Tornatore

F. SM-P-0404-21 Recommendation for the approval of a contract to Xylem Water Solutions, Inc., for pump repairs, as needed for the Stormwater Management Department, for the period November 9, 2021 through November 30, 2022, for a contract total not to exceed $65,093.63; Per 55 ILCS 5/5-1022(c) “not suitable to competitive bids” (Direct replacement of compatible equipment parts). Per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids. Sole Source.

The motion was to approve item F as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Chester Pojack, Glendale Heights Trustee (6) SECONDER: Dawn DeSart, District 5 AYES: Brummel, Deacon Garcia, DeSart, Eckhoff, Krajewski, Nero, Pojack, Pulice, Tornatore, Yusuf, Zay

G. SM-R-0498-21 RESOLUTION -- Acceptance and Appropriation of the Illinois Department of Commerce and Economic Opportunity Grant Management Initiative Installation And/Or Replacement of Utilities Grant Program, Inter-Governmental Agreement No. 21-203085, Company 5000 - Accounting Unit 3075, $200,000. (Stormwater Management)

The motion was to approve item G as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Nunzio Pulice, Wood Dale Mayor (1) AYES: Brummel, Deacon Garcia, DeSart, Eckhoff, Krajewski, Nero, Pojack, Pulice, Tornatore, Yusuf, Zay

H. SM-R-0499-21 RESOLUTION -- Recommendation for approval of Modification Three to the Interdepartmental Memorandum of Understanding for HUD Funding of the Redmond Reservoir Expansion Project.

The motion was to approve item H as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Nunzio Pulice, Wood Dale Mayor (1) AYES: Brummel, Deacon Garcia, DeSart, Eckhoff, Krajewski, Nero, Pojack, Pulice, Tornatore, Yusuf, Zay

I. SM-R-0500-21 RESOLUTION -- Recommendation for approval of Modification Three to the Interdepartmental Memorandum of Understanding for HUD Funding of the Warrenville West Branch DuPage River Improvements Project.

The motion was to approve item I as presented. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: David Brummel, Warrenville Mayor (6) SECONDER: Paula Deacon Garcia, District 2 AYES: Brummel, Deacon Garcia, DeSart, Eckhoff, Krajewski, Nero, Pojack, Pulice, Tornatore, Yusuf, Zay

11. PRESENTATION

A. MEGA video

https://youtu.be/mS2EOW8mmHs

12. OLD BUSINESS

No old business was presented.

13. NEW BUSINESS

No new business was presented.

14. EXECUTIVE SESSION

The motion was made to enter into Executive Session. Member Garcia moved to enter into Executive Session and Member DeSart seconded. The motion passed with all ayes on a voice vote.

RESULT: APPROVED [UNANIMOUS] MOVER: Paula Deacon Garcia, District 2 SECONDER: Dawn DeSart, District 5 AYES: Brummel, Deacon Garcia, DeSart, Eckhoff, Krajewski, Nero, Pojack, Pulice, Tornatore, Yusuf, Zay

A. Statement Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (21) Review of Executive Session Minutes Statement

The motion was made to exit Executive Session. Member Krajewski made the motion to exit Executive Session and member DeSart seconded. The motion passed with all ayes on a voice vote.

15. MATTERS REFERRED FROM EXECUTIVE SESSION

A. Disposition of Executive Session Minutes

RESULT: APPROVED [UNANIMOUS] MOVER: David Brummel, Warrenville Mayor (6) SECONDER: Nunzio Pulice, Wood Dale Mayor (1) AYES: Brummel, Deacon Garcia, DeSart, Eckhoff, Krajewski, Nero, Pulice, Tornatore, Yusuf, Zay ABSENT: Pojack

16. ADJOURNMENT

There being no further business the meeting was adjourned.

RESULT: APPROVED [UNANIMOUS] MOVER: Dawn DeSart, District 5 SECONDER: Paula Deacon Garcia, District 2 AYES: Brummel, Deacon Garcia, DeSart, Eckhoff, Krajewski, Nero, Pulice, Tornatore, Yusuf, Zay ABSENT: Pojack

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