City of Darien Municipal Services Committee met Oct. 25.
Here are the minutes provided by the committee:
PRESENT: Alderman Thomas Belczak -Chairman, Alderman Eric Gustafson, Alderman Joseph Kenny, Dan Gombac – Director
ABSENT: None
ESTABLISH QUORUM
Chairperson Thomas Belczak called the meeting to order at 7:00 p.m. at the City of Darien City Hall, 1702 Plainfield Road, Darien, Illinois. Chairperson Belczak declared a quorum present.
a. Resolution – Authorizing the Mayor to enter into an engineering agreement with Christopher B. Burke Engineering, Ltd. for the 2022 Street Maintenance Program Contract Bid Booklet, in an amount not to exceed $34,684.00.
Mr. Dan Gombac, Director reported that the proposed engineering agreement is for the 2022 Street Maintenance Program. He reported that the program is put together early so that there is not a lot of construction going on over the summer.
Mr. Gombac reported that typically the City completes 5 miles but that next year it is 4 miles. There was no one in the audience wishing to present public comment.
Alderman Kenny made a motion, and it was seconded by Alderman Gustafson approval of a Resolution authorizing the Mayor to enter into an engineering agreement with Christopher B. Burke Engineering, Ltd. for the 2022 Street Maintenance Program Contract Bid Booklet, in an amount not to exceed $34,684.00.
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
b. Resolution – Authorizing the Mayor to enter into an engineering agreement with Christopher B. Burke Engineering, Ltd. for pavement corings for the proposed 2022 Street Maintenance Program, in an amount not to exceed $10,400.00.
Mr. Dan Gombac, Director reported that corings determine the type of construction that is needed. He reported that reconstruction hasn’t been seen in the last several years.
Mr. Gombac reported that the proposed amount is budgeted for this year and slightly under budget.
There was no one in the audience wishing to present public comment.
Municipal Services Committee Meeting October 25, 2021
Alderman Kenny made a motion, and it was seconded by Alderman Gustafson approval of a Resolution authorizing the Mayor to enter into an engineering agreement with Christopher B. Burke Engineering, Ltd. for pavement corings for the proposed 2022 Street Maintenance Program, in an amount not to exceed $10,400.00.
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
c. Resolution - Approving a proposal extension with Vulcan Construction Materials, LLC, for the purchase and delivery of stone for Public Works projects for a period of May 1, 2022 through April 30, 2023.
Mr. Dan Gombac, Director reported that stone is needed for various Public Works projects, such as water main breaks, valve and hydrant replacements, road shouldering, storm sewer and ditching projects. He reported that the proposed Resolution would allow the proposed vendor to provide the City of Darien semi-loads directly from the quarry when required.
There was no one in the audience wishing to present public comment.
Alderman Gustafson made a motion, and it was seconded by Alderman Kenny approval of a proposal extension with Vulcan Construction Materials, LLC, for the purchase and delivery of stone for Public Works projects for a period of May 1, 2022 through April 30, 2023.
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
d. Resolution - Approving a proposal extension with Vulcan Construction Materials, LLC, for the purchase and pick up of stone for Public Works projects for a period of May 1, 2022 through April 30, 2023.
Mr. Dan Gombac, Director reported that the proposed Resolution would allow the City of Darien to pick up the specified stone from Vulcan Construction Materials, LLC.
There was no one in the audience wishing to present public comment.
Alderman Gustafson made a motion, and it was seconded by Alderman Kenny approval of a proposal extension with Vulcan Construction Materials, LLC, for the purchase and pick up of stone for Public Works projects for a period of May 1, 2022 through April 30, 2023.
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
e. Resolution – Approving a proposal extension with Chicagoland Paving Contractors Inc. for the removal and replacement of bituminous aprons and road patches at the proposed unit pricing as required for various Public Works projects for a period of May 1, 2022 through April 30, 2023.
Mr. Dan Gombac, Director reported that during the year the department removes and replaces various storm sewers, culvert pipes and water main break repairs across driveway aprons and roadways for various Public Works projects. He reported that restoration for the driveways includes establishing uniform cuts and asphalt removal and replacement.
Mr. Gombac reported that Chicagoland Paving Contractors is a small paving company who has been doing work with the City for last two years.
There was no one in the audience wishing to present public comment.
Alderman Belczek made a motion, and it was seconded by Alderman Kenny approval of a proposal extension with Chicagoland Paving Contractors Inc. for the removal and replacement of bituminous aprons and road patches at the proposed unit pricing as required for various Public Works projects for a period of May 1, 2022 through April 30, 2023.
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
f. Resolution - Approving a proposal extension with JC Landscaping & Tree Services, Inc. at the proposed schedule of prices for the Rear Yard Drainage Assistance Program for a period of May 1, 2022 through April 30, 2023.
Mr. Dan Gombac, Director reported that during the year the department requires the services of a landscaper to complete rear yard drainage projects for various properties. He reported that the City provides various materials to the proposed vendor and the vendor is required to install the materials and complete the restoration.
Mr. Gombac reported that the vendor has been doing extraordinary work for the last several years and that are honoring the pricing from the Covid year.
There was no one in the audience wishing to present public comment.
Alderman Gustafson made a motion, and it was seconded by Alderman Kenny approval of a proposal extension with JC Landscaping & Tree Services, Inc. at the proposed schedule of prices for the Rear Yard Drainage Assistance Program for a period of May 1, 2022 through April 30, 2023.
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
g. Resolution - Approval to accept a Storm Sewer Easement from the following property: 609 Chippewa Lane 09-27-403-003.
Mr. Dan Gombac, Director reported that the property owner on Chippewa Lane agreed to grant a storm sewer easement to the City of Darien in anticipation of an upcoming rear yard drainage project.
He reported that the easement is required to install a drain-tile pipe to rid the rear yard area of nuisance ponding and provide positive drainage.
There was no one in the audience wishing to present public comment.
Alderman Kenny made a motion, and it was seconded by Alderman Gustafson approval to accept a Storm Sewer Easement from the following property: 609 Chippewa Lane 09-27-403-003.
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
h. Resolution - Approving a proposal extension with XBE, LLC to provide trucking services relating to hauling waste generated from excavations for a period of May 1, 2022 through April 30, 2023.
Mr. Dan Gombac, Director reported that throughout the year the department generates waste from various Public Works projects, such as water main breaks, valve and hydrant replacements, landscape restorations and drainage projects. He reported that the waste is temporarily stored at the Public Works facility and requires removal.
There was no one in the audience wishing to present public comment.
Alderman Gustafson made a motion, and it was seconded by Alderman Kenny approval of a proposal extension with XBE, LLC to provide trucking services relating to hauling waste generated from excavations for a period of May 1, 2022 through April 30, 2023.
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
i. Resolution - Authorizing the purchase of the deicing/anti-icing chemical product, ThermaPoint R, from Industrial Systems Ltd., in an amount not to exceed $10,500 (Approximately 9,200 gallons x $1.14/gallon).
Mr. Dan Gombac, Director reported that there are two distinct snow and ice control strategies that make use of chemical freezing deicing and anti-icing. He reported that deicing operations are performed to break the bond of already bonded snow and ice on the roadway and is commonly initiated only after (1 in) or more of snow has accumulated and bonded to the road. He further reported that anti-icing operations are conducted to prevent the formation of bonded snow and ice for easy removal and the benefits of anti-icing are considerable.
There was no one in the audience wishing to present public comment.
Alderman Gustafson made a motion, and it was seconded by Alderman Kenny authorizing the purchase of the deicing/anti-icing chemical product, ThermaPoint R, from Industrial Systems Ltd., in an amount not to exceed $10,500 (Approximately 9,200 gallons x $1.14/gallon).
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
j. Resolution - Authorizing the purchase of Winter Sentry, the deicing/anti-icing chemical product, from Harmoney Deicing, in an amount not to exceed $4,500 (4,500 gallons x $1.00/gallon).
Mr. Dan Gombac, Director reported that the deicing chemical is a second source that the City has proposed for deicing. He reported that the products used for deicing are evolving and that having more than one source is important especially if there is a violent winter.
There was no one in the audience wishing to present public comment.
Alderman Gustafson made a motion, and it was seconded by Alderman Belczak authorizing the purchase of Winter Sentry, the deicing/anti-icing chemical product, from Harmoney Deicing, in an amount not to exceed $4,500 (4,500 gallons x $1.00/gallon).
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
k. Minutes – September 27, 2021 Municipal Services Committee
Alderman Kenny made a motion, and it was seconded by Alderman Belczak approval of the September 27, 2021 Municipal Services Committee Meeting Minutes.
Upon voice vote, the MOTION CARRIED UNANIMOUSLY 3-0.
DIRECTOR'S REPORT
Mr. Dan Gombac, Director stated that the budget season is approaching and that staff is looking for any recommendations from the Committee. He reported that the irrigation project on 75th Street is near completion.
NEXT SCHEDULED MEETING
Chairperson Belczak announced that the next meeting is scheduled for Monday, November 22, 2021.
ADJOURNMENT
With no further business before the Committee, Alderman Gustafson made a motion, and it was seconded by Alderman Kenny to adjourn. Upon voice vote, THE MOTION CARRIED unanimously, and the meeting adjourned at 7:30 p.m.
https://www.darien.il.us/getattachment/5a2b1b50-bb5f-41f2-941f-fbc09e00975d/Municipal-Services-Committee-Meeting-October-25,-2021.aspx
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