DuPage County Finance Committee met Nov. 23.
Here is the agenda provided by the Committee:
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT
4. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN
5. PRESENTATION
A. Emergency Response Vehicles
6. APPROVAL OF MINUTES
A. Finance Committee - Regular Meeting - Tuesday November 9th, 2021
7. BUDGET TRANSFERS
A. FI-R-0546-21 RESOLUTION -- Budget Transfers 11-23-2021 Budget Transfers Various Companies and Accounting Units
8. CONSENT
A. Change Order -- Motor Grafx - Decrease and Close PO 3462 (Election Division)
B. Change Order -- Cardinal Color Group - Decrease and Close PO 3354 (Election Division)
9. PROCUREMENT REQUISITIONS
A. Animal Services - Krajewski
1. Budget Transfers -- DAFUNR21: Transfer of funds from account no. 52320 (Medical/Dental/Lab Supplies) $4,820.00, 52100 (IT Equip Small Value) $231.00, 52200 (Operating Supplies & Materials) $3,937.00, and 52220 (Wearing Apparel) $163.00, to account no. 53090 (Other Professional Services) $9,151.00, for a total budget transfer in the amount of $9,151.00. To fund high-volume spay/neuter veterinary services for the remaining 2021 Specialty Veterinary Vehicle season and exotic animal veterinary support for the growing population of shelter rabbits and small animals.
B. Development - Tornatore
1. DC-P-0439-21 Recommendation for the approval of a contract purchase order to TPI Building Code Consultants, Inc, for professional services to perform building & plumbing plan reviews, and building inspections on an "as-needed" basis, in unincorporated DuPage County, for the period December 1, 2021 through November 30, 2022, for Building & Zoning, for a contract total amount not to exceed $50,000; per RFP #20-059-BZ. This is the first (1) of two (2) additional twelve (12) month renewal periods provided there is no change in the terms, conditions, specifications and hourly rate, and provided that such renewals are mutually agreed to by both parties. In no event shall the term plus renewals exceed four (4) years.
2. DC-P-0440-21 Recommendation for the approval of a contract purchase order issued to SAFEBuilt Illinois LLC for professional services to perform building and plumbing plan reviews as well as building inspections on an "as-needed" basis in unincorporated DuPage County for the period of December 1, 2021 through November 30, 2022, for Building & Zoning, for a contract total amount not to exceed $125,000; per renewal option under award of RFP #20-059-BZ, first (1) of two (2), twelve (12) month renewal period provided there is no change in the terms, conditions, specifications and hourly rate and provided that such renewals are mutually agreed to by both parties.
C. Economic Development - Chavez
1. ED-R-0518-21 RESOLUTION -- Approval of Issuance of Payments by DuPage County to Training Providers through the Illinois Department of Commerce and Economic Opportunity Trade Adjustment Assistance Grant PY20, Inter Governmental Agreement No. 20-661006 in the amount of $31,381.
D. ETSB - Schwarze
1. ETS-R-0510-21 RESOLUTION -- Third Amendment to the Intergovernmental Agreement Between DuPage Public Safety Communications (DU-COMM) and the County of DuPage, Illinois on behalf of the Emergency Telephone System Board for the DuPage Emergency Dispatch Interoperable Radio System (DEDIRS). (Total amount: Not to exceed: $150,000, New contract amount: $1,563,459.35)
E. Health & Human Services - Renehan
1. HHS-R-0527-21 RESOLUTION -- Approval of Issuance of Payments by DuPage County to Energy Assistance Providers through the Low-Income Home Energy Assistance Program HHS Grant , FY22 InterGovernmental Agreement No. 22- 224028, in the amount of $1,427,813 (Community Services).
2. HHS-R-0529-21 RESOLUTION -- Recommendation for Approval of Agreement with DuPage Pads in the Amount of $5,000,000 including $3,000,000 in Community Development Block Grant-CARES Act funding (CDBG-CV) and $2,000,000 in American Rescue Plan Act State and Local Fiscal Recovery funding for purchase of an Interim Housing Center, Project Number CDCV21-03 and HHS-R-0529-21 (COVID & ARPA ITEM)
3. HHS-P-0435-21 Recommendation for the approval of a contract purchase order to enter into a sub-grantee agreement with People's Resource Center to provide food, diapers, adult diapers, & household cleaning supply items to low income residents of DuPage County for the period of January 1, 2021 through December 31, 2021, for Community Services for a total amount not to exceed $30,000. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b). (Community Services Block Grant funded). Refer to "ILDCEO - Inter-Governmental Agreement between the State of Illinois, Department of Commerce and Economic Opportunity and DuPage County - IGA # 21-231028.
4. HHS-P-0436-21 Recommendation for the approval of a contract purchase order to Symbria, Inc., for the Community Wellness Partner for the Wellness and Outpatient Center (staffing and management) at the DuPage Care Center, for the period November 30, 2021 through November 30, 2022, for a contract total not to exceed $65,000, per most qualified offeror, per #21-073-CARE.
5. HHS-P-0437-21 Ratification of an Emergency Procurement to Performance Food Services, for a secondary food supplier, for the DuPage Care Center, cafeteria and cafes on County campus, for the period November 24, 2021 through May 31, 2022, for a total contract amount not to exceed $50,000, per Emergency Procurement per 55 ILCS 5-1022 based upon being necessary to ensure public health and safety.
6. HHS-P-0438-21 Recommendation for the approval of a contract purchase order to Symbria, Inc., for Physical, Occupational, Speech and Respiratory Therapy and Consulting Services for the residents at DuPage Care Center, for the period November 30, 2021 through November 30, 2022, for a contract total amount not to exceed $990,500, per most qualified Offeror, #21-057-CARE.
7. Change Order -- HHS-P-0005A-21 Amendment to Resolution HHS-P-0005-21, issued to Outreach Community Services, Inc., to increase encumbrance in the amount of $15,000, for additional grant funding received by the ILDCEO, resulting in an amended contract total not to exceed $100,000 an increase of 17.65%. (5108-0001 SERV)
F. Judicial/Public Safety - Renehan
1. JPS-P-0429-21 Recommendation for the approval of a contract to Allied Universal Technology, for security system maintenance and repair services, as needed, for the County Campus, for the three-year period, December 1, 2021 through November 30, 2024 for a total contract amount not to exceed $142,080, per lowest responsible bid #21-085-OHSEM. (Office of Homeland Security and Emergency Management)
2. JPS-P-0428-21 Recommendation for the approval of a contract purchase order to Galls, LLC., for the purchase of new ballistic and stab vests for our deputies. This contract covers the period of December 1, 2021 through November 30, 2022, for a contract total not to exceed $125,000. Contract pursuant to the Intergovernmental Cooperation Act GSA # GS-07F-0157M. (Sheriff's Office)
3. JPS-P-0426-21 Recommendation for the approval of a contract purchase order to DuPage County Health Department, to provide mental health services for the mentally ill probationers, for Probation & Court Services, for the period of December 1, 2021 through November 30, 2022, for a contract total amount not to exceed $208,000, per Intergovernmental Agreement. (Probation & Court Services)
4. JPS-P-0427-21 Recommendation for the approval of a contract purchase order to Quicket Solutions, Inc., to provide professional services and software for an e-ticket application. This contract covers the period of December 1, 2021 through November 30, 2026 for the Circuit Court Clerk, for a contract total amount not to exceed $1,234,000. Per most qualified proposal 21-065-CRCT. (Circuit Court Clerk)
G. Public Works - Ozog
1. FM-P-0432-21 Recommendation for the approval of a contract to Helm Mechanical, for the Jail B HVAC Improvements Project, for Facilities Management, for the period December 1, 2021 through June 30, 2023, for a total contract amount not to exceed $5,656,850, per lowest responsible bid Jail B HVAC. (ARPA ITEM)
2. FM-CO-0509-21 AMENDMENT, to County Contract 5133-0001 SERV, issued to Global Water Technology, Inc., to furnish and deliver water treatment chemicals, as needed, for County facilities, for Facilities Management, to increase the contract in the amount of $10,000, resulting in the need for County Board approval and a new contract total not to exceed $35,000, an increase of 40%.
3. PW-P-0430-21 Recommendation for the approval of a contract to Standard Equipment Co., to purchase a Vactor 2100 Plus Combination Sewer Cleaner, for Public Works, for a total contract amount not to exceed $485,665. Contract pursuant to the Intergovernmental Cooperation Act - Sourcewell #122017-FSC
4. PW-P-0431-21 Recommendation for the approval of a contract to Altorfer Industries, Inc. to purchase a mini Hydraulic Excavator, for Public Works, for a total contract amount not to exceed $78,470, per Sourcewell Cooperative Contract #032119.
H. Technology - Selmon
1. TE-P-0441-21 Recommendation for the approval of a contract purchase order to IBM Corporation for the purchase of program product software licenses for IBM z/OS and software support and maintenance for the BC12 z System Server, for Information Technology. This contract covers the period of December 1, 2021 through November 30, 2022, for a total contract amount of $111,171.72. Exempt from bidding per DuPage County Purchasing Ordinance, Article 4-102(5) - Sole Source. This is proprietary software.
2. TE-P-0442-21 Recommendation for the approval of a contract to Hewlett Packard Enterprise Company, for the procurement of VMWare licensing and Insight controls, for Information Technology. This contract covers the period of December 1, 2021 through November 30, 2022, for a contract total amount of $46,551, per Cooperative Purchasing Agreement pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - Master Agreement #MHEC-12152020.
I. Transportation - Puchalski
1. DT-R-0521-21 RESOLUTION -- Local Agency Agreement between the County of DuPage and Illinois Department of Transportation, to improve CH 33/75th Street from Millbrook Drive to Greene Road, Section 18-00233-04-SP, for an estimated County cost of $1,529,930.
2. DT-R-0522-21 RESOLUTION -- Local Agency Agreement between the County of DuPage and Illinois Department of Transportation, to improve CH 31/87th Street at Woodward Avenue, Section 13-00253-01-CH, for an estimated County cost of $2,132,000. County to be reimbursed $990,000 from developer escrowed funds.
3. DT-P-0433-21 Recommendation for approval of a contract purchase order to Gasaway Distributors, Inc., for the purchase of liquid calcium chloride, as needed for the Division of Transportation, for the period December 5, 2021 through September 30, 2023, for a contract total not to exceed $48,800; Contract let pursuant to the Joint Purchasing Act [State of Illinois].
4. DT-P-0434-21 Recommendation for the approval of a contract to Rilco, Inc., to furnish and deliver automotive lubricants, as needed for the Division of Transportation, for the period December 1, 2021 through November 30, 2022, for a contract total not to exceed $55,000; per lowest responsible bid 21-095-DOT.
10. FINANCE RESOLUTIONS
A. FI-R-0514-21 RESOLUTION -- Acceptance and Appropriation of Interest Earned on Investment and Extension of Time for the DuPage Animal Friends Foundation Coordinator FY20 Grant, Company 5000 - Accounting Unit 1310, $500. (Animal Services)
B. FI-R-0515-21 RESOLUTION -- Acceptance and Appropriation of Interest Earned on Investment for the DuPage Animal Friends Phase II Capital Project Grant, Company 5000 - Accounting Unit 1310, $10,000. (Animal Services)
C. FI-R-0533-21 RESOLUTION -- Acceptance and Appropriation of the Low Income Household Water Assistance Program Grant FY22, Intergovernmental Agreement No. 21-233028, Company 5000 - Accounting Unit 1435, $1,640,808. (Community Services)
D. FI-R-0516-21 RESOLUTION -- Acceptance & Appropriation of Additional Funding for the Illinois Department of Commerce and Economic Opportunity-Workforce Innovation and Opportunity Act (WIOA) Grant PY21, Inter-Governmental Agreement No. 21- 681006, Company 5000 - Accounting Unit 2840, $250,000. (Human Resources)
E. FI-R-0530-21 RESOLUTION -- Acceptance and Appropriation of the Low-Income Home Energy Assistance Plan HHS Grant, FY22 Inter-Governmental Agreement No. 22- 224028, Company 5000 - Accounting Unit 1420, $1,747,629 (Community Services).
F. FI-R-0519-21 RESOLUTION -- Acceptance & Appropriation of the Illinois Department of Commerce and Economic Opportunity-Trade Adjustment Assistance Grant PY20, Inter-Governmental Agreement No. 20-661006, Company 5000 - Accounting Unit 2840, $139,374. (Human Resources)
G. FI-R-0523-21 RESOLUTION -- Acceptance and Appropriation of the DuPage Animal Friends Unrestricted Grant FY22, Company 5000 - Accounting Unit 1310, $50,300.00. (Animal Services)
H. FI-R-0538-21 RESOLUTION -- Additional Appropriation for the Special Service Area Number 37 (York Center) IEPA Loan Debt Service Fund, Company 7100, Accounting Unit 7502, for Fiscal Year 2021, $16,737.
I. FI-R-0542-21 RESOLUTION -- Additional Appropriation for the General Fund, Company 1000, Accounting Unit 1180, $6,300,000.
J. FI-R-0543-21 RESOLUTION -- Additional Appropriation for the General Fund, Company 1000, Accounting Unit 1180, $802,861.
K. FI-R-0544-21 RESOLUTION -- Additional Appropriation for the General Fund, Company 1000, Accounting Unit 1180, $315,857.
L. FI-R-0531-21 RESOLUTION -- Acceptance of an extension of time for the Low-Income Kit Energy (LIKE) Program Grant FY19, Company 5000 - Accounting Unit 1505, to extend through December 31, 2021. (Community Services)
M. FI-R-0517-21 RESOLUTION -- Authorization to Close the Workforce Investment Act Checking Account at JPMorgan Chase Bank and To Deposit and Appropriate Fund Balance of $15,000 to the Workforce Innovation and Opportunity Grant Program PY20. (Human Resources)
N. FI-R-0541-21 RESOLUTION -- Placing Names on Payroll
O. FI-R-0547-21 RESOLUTION -- Various Amendments to DuPage County Employee Policy Manual
P. FI-P-0443-21 Recommendation for approval of a contract purchase order to Mesirow Insurance Services, Inc., (Safety National/APR/Kinsale/AWAC) for excess General and Automobile Liability Insurance for the County and the Health Department. This contract covers the period December 1, 2021 to December 1, 2022 for Finance-Tort Liability, for a contract total amount not to exceed $643,297. Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1)(b).
Q. FI-O-0112-21 ORDINANCE -- Approval of Employee Compensation Adjustments For FY22
11. INFORMATIONAL
A. County Board
1. CB-R-0540-21 RESOLUTION -- Ad Hoc Committee to Review County Board Rules recommended changes - First Reading
B. Payment of Claims
1. Payment of Claims -- 11-05-21 Paylist
2. Payment of Claims -- 11/09/2021 Paylist
3. Payment of Claims -- 11-12-21 Paylist
4. Payment of Claims -- 11/16/21 Paylist
5. Payment of Claims -- 11/17/2021 Auto Debit Paylist
C. Wire Transfers
1. Wire Transfers -- 11/05/2021 Wire Transfer
2. Wire Transfers -- 11/12/2021 Wire Transfer
D. Appointments
1. CB-R-0539-21 RESOLUTION -- Appointments to Public Aid Committee
2. CB-R-0536-21 RESOLUTION -- Appointment of Grant Eckhoff as a Member (County Board) of the Emergency Telephone System Board for 9-1-1
3. CB-R-0537-21 RESOLUTION -- Appointment of Ashley Selmon as a Member (County Board) of the Emergency Telephone System Board for 9-1-1
4. CB-R-0534-21 RESOLUTION -- Appointment of Brian D. Tegtmeyer as a Member (DU-COMM) of the Emergency Telephone System Board for 9-1-1
5. CB-R-0535-21 RESOLUTION -- Appointment of Delores R. Temes as a Member (Addison Consolidated Dispatch Center) of the Emergency Telephone System Board for 9-1-1
E. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN 068-21: DuPage Animal Friends Unrestricted Grant FY22 - DuPage Animal Friends - $50,000. (Animal Services)
2. Grant Proposal Notifications -- GPN 065-21: Workforce Innovation & Opportunity Act National Dislocated Worker Grant-Career - Illinois Department of Commerce and Economic Opportunity - U.S. Department of Labor - $457,713.00. (Human Resources)
3. Grant Proposal Notifications -- GPN 067-21: Workforce Innovation & Opportunity Act-Trade Adjustment Assistance Program Grant PY20 - Illinois Department of Commerce and Economic Opportunity - U.S. Department of Labor - $139,373.40. (Human Resources)
12. OLD BUSINESS
13. NEW BUSINESS
14. EXECUTIVE SESSION
A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (2) - Collective Negotiating Matters
15. MATTERS REFERRED FROM EXECUTIVE SESSION
A. Amendment -- FI-R-0951B-18 - Amendment of The Contract Between The County and The International Union of Operating Engineers, Local 150 For The Maintenance Equipment, Vehicle Maintenance, and Grounds Groups, Covering The Time Period of 12/01/17 through 11/30/24
B. Amendment -- Amendment FI-R-0017-21A - Ratification of Side Letter Agreement Between The County of DuPage, The DuPage County Sheriff and The Metropolitan Alliance of Police, Chapter #126
16. ADJOURNMENT
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=9683&Inline=True
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