DuPage County Finance Committee met Nov. 9.
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT
4. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN
5. PRESENTATIONS
6. APPROVAL OF MINUTES
A. Finance Committee - Regular Meeting - Tuesday October 26th, 2021
B. Finance Committee - Special Call - Tuesday October 26th, 2021
7. BUDGET TRANSFERS
A. FI-R-0512-21 RESOLUTION -- Budget Transfers 11-09-2021 Budget Transfers Various Companies and Accounting Units
8. CONSENT
A. Change Order -- Office Depot - Decrease and Close PO 4373
9. PROCUREMENT REQUISITIONS
A. Environmental - Rutledge
1. EN-P-0420-21 Recommendation for the approval of a renewal to contract purchase order to SCARCE, for environmental education services, for the Department of Building, Zoning and Planning, for the period of December 1, 2021 through November 30, 2022, for contract total amount of $136,500.00, per most qualified request for proposal #19-098-BZ. This is renewal #2 of 3 renewals.
B. Finance - Chaplin
1. 2021-88 Recommendation for the approval of a contract purchase order to WEX Health, Inc., for Flexible Spending Account Services covering the period of January 1, 2022 through December 31, 2022 for Human Resources, for a contract total amount not to exceed $20,000. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108(1)(b).
C. Health & Human Services - Renehan
1. HHS-P-0413-21 Recommendations for the approval of a contract purchase order to Pulmonary Exchange, LTD dba PEL/VIP Medical Staffing, for the rental of respiratory care equipment for the DuPage Care Center, for the period November 20, 2021 through November 19, 2022, for a total contract not to exceed $35,000.00, per sole bid #21-072-CARE.
D. Judicial/Public Safety - Renehan
1. JPS-P-0405-21 Recommendation to enter into a professional services agreement with Clausen Miller, PC, to provide professional consultation services related to collective bargaining matters referencing the Probation Department contract with AFSCME, for the period of December 1, 2021 through November 30, 2022, for the 18th Judicial Circuit Court, for a contract total amount not to exceed $50,000. Other professional service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108(1)(b). (18th Judicial Circuit Court)
2. JPS-P-0406-21 Recommendation for the approval of a contract purchase order to Illinois Communication Sales, Inc for a BDA System to enhance our Starcom System, for a contract total not to exceed $36,500. (Sheriff's Office)
3. JPS-P-0407-21 Recommendation for the approval of a contract purchase order to Christa M. Winthers of Mullen, Winthers & Cerny P.C., to provide professional services as a conflict attorney assigned to juvenile cases for the period December 1, 2021 through November 30, 2022 for the 18th Judicial Circuit Court, for a contract total amount not to exceed $42,000. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5 -1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108(1)(b). (18th Judicial Circuit Court)
4. JPS-P-0408-21 Recommendation for the approval of a contract purchase order to Conscisys Corporation, to provide professional consultation and technical assistance with application systems. This contract covers the period of December 1, 2021 through November 30, 2024 for the Circuit Court Clerk, for a contract total amount not to exceed $6,600,000. Per most qualified proposal 21-070-CRCT. (Circuit Court Clerk)
5. JPS-P-0409-21 Recommendation for the approval of a contract purchase order to Business IT Source Inc., for the purchase of computer equipment, for the Circuit Court Clerk system for a total contract amount of $234,151 per Quote #21-078- CRCT. (Circuit Court Clerk)
E. Public Works - Ozog
1. FM-P-0412-21 Recommendation for the approval of a contract to Allied Universal Technology Services, for security system maintenance and repair services, as needed, for Facilities Management, for the two-year period, November 10, 2021 through November 09, 2023 for a total contract amount not to exceed $68,996, per lowest responsible bid #21-076-FM.
2. FM-CO-0508-21 Amendment to Resolution PW-P-0169-19, issued to Hampton, Lenzini and Renwick, Inc., for On-Call Professional Engineering Services, to increase the contract in the amount of $53,250 for services related to the Water Main Loop Connection Project Design and for various projects, for Facilities Management, taking the original contract amount of $90,000 and resulting in a new contract total amount not to exceed $143,250, an increase of 59.17%.
3. PW-P-0410-21 Recommendation for the approval of a contract to Currie Motors Fleet, for the purchase of one (1) 2022 Ford F-250 4x2 Pick Up Truck, for Public Works, for a total contract amount not to exceed $45,016, pricing in compliance with ILCS 525/2 "Government Joint Purchasing Act", Suburban Purchasing Cooperative (SPC) Contract #178.
4. PW-P-0411-21 Recommendation for the approval of a contact to TransChicago Truck Group for a purchase of a used 2019 Freightliner 122SD with 8,400 miles per attached quote, for Public Works, for the period November 9, 2021 through December 31, 2021 for a contract total amount not to exceed $139,258 - per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - used equipment
F. Stormwater - Zay
1. SM-P-0402-21 Recommendation for the approval of a contract issued to Ciorba Group, Inc. for On Call Professional Engineering Services, for Stormwater Management. This contract covers the period November 9, 2021 through November 30, 2022, for a contract total not to exceed $85,000.00. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
2. SM-P-0403-21 Recommendation to enter into a Joint Funding Agreement between The County of DuPage, Illinois and the United States Department of the Interior - U.S. Geological Survey (USGS), for Water Resources Investigations, for the period of December 1, 2021 through November 30, 2022, for Stormwater Management, for a contract total amount of $372,900; USGS shall contribute $200,800.
3. SM-P-0404-21 Recommendation for the approval of a contract to Xylem Water Solutions, Inc., for pump repairs, as needed for the Stormwater Management Department, for the period November 9, 2021 through November 30, 2022, for a contract total not to exceed $65,093.63; Per 55 ILCS 5/5-1022(c) “not suitable to competitive bids” (Direct replacement of compatible equipment parts). Per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids. Sole Source.
4. SM-R-0498-21 RESOLUTION -- Acceptance and Appropriation of the Illinois Department of Commerce and Economic Opportunity Grant Management Initiative Installation And/Or Replacement of Utilities Grant Program, Inter-Governmental Agreement No. 21-203085, Company 5000 - Accounting Unit 3075, $200,000. (Stormwater Management)
G. Technology - Selmon
1. TE-P-0398-21 Recommendation for the approval of a contract purchase order to BDO USA Solutions Provider, LLC, for the annual software maintenance of FireEye Security software for the period of December 10, 2021 through December 9, 2022, for Information Technology, for a contract total amount of $152,487. This is the first of three (3) optional renewals per lowest responsible bidder, bid #20-121-IT. (ARPA ITEM)
2. TE-P-0414-21 Recommendation for the approval of a contract purchase order to SHI International Corp, for year two (2) of three (3) of an Enterprise Term Lease Agreement with Adobe Systems Incorporated for Adobe software licensing for use by DuPage County and the Forest Preserve District of DuPage County, for the period of November 10, 2021 through November 9, 2022, for Information Technology, for a contract total of $204,854.46. Contract pricing pursuant to the National Joint Powers Alliance / Sourcewell Contract #081419-SHI cooperative purchasing agreement, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act". (The Adobe Sign portion of this contract is an ARPA expense.)
3. TE-P-0417-21 Recommendation for the approval of a contract purchase order to Carahsoft Technology Corporation, for the annual support and hosting of Agenda and Minutes Meeting Management System software and Civic Streaming, for Information Technology. This contract covers the period of December 1, 2021 through November 30, 2022, for a contract total amount of $41,696.61, per Cooperative Purchasing Agreement pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" Government Services Administration #GS-35F-0119Y.
4. TE-P-0419-21 Recommendation for the approval of a contract purchase order to MHC Software, Inc. for annual maintenance of the Enterprise Content Management System that integrates with the ERP system for Finance and Human Resources, for Information Technology. This contract covers the period of December 1, 2021 through November 30, 2022, for a contract total amount of $57,130.20. Exempt from bidding per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - Sole Source. This is a proprietary system.
5. TE-P-0416-21 Recommendation for the approval of a contract purchase order to Environmental Systems Research Institute, Inc. (ESRI), for professional services for GIS data migration, support, and training for the Esri Enterprise Advantage Program, for Information Technology, GIS Division. This contract covers the period of November 15, 2021 through November 30, 2022, for a contract total amount of $125,400, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - State of Illinois Contract CMT1018633 (originally CMS7972640) / Esri Master Purchase Agreement No. 00235721.0.
6. TE-P-0415-21 Recommendation for the approval of a contract purchase order to Imaging Systems, Inc. d/b/a Integrated Document Technologies (IDT), for the annual Hyland and CAPSYS Software Assurance maintenance of imaging systems for various departments, for Information Technology. This contract covers the period of January 1, 2022 through January 31, 2023, for a contract total amount of $51,818.51. Exempt from bidding per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids – Sole Source. IDT is the OnBase approved provider for their products.
7. TE-P-0418-21 Recommendation for the approval of a contract purchase order to AT&T Mobility II LLC d/b/a AT&T Mobility - National Act, to provide wireless services including basic cellular voice, smart phones, wireless data, and push-to-talk, for various departments. This contract covers the period of December 1, 2021 through July 31, 2024, for a contract total of $1,067,950, per the Intergovernmental Agreement between the County of DuPage and National Association of State Procurement Officers (NASPO) Master Agreement #149.
H. Transportation - Puchalski
1. DT-P-0399-21 Recommendation for the approval of a contract to HBK Engineering, LLC, to provide Professional Surveying and Underground Locating and Marking Services, Section 21-PULMS-03-MS, for a contract total not to exceed $400,000; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Act, 50 ILCS 510/et. seq.
2. DT-P-0400-21 Recommendation for the approval of a contract with Hampton, Lenzini and Renwick, Inc. for Construction Engineering Services for the Central Signal System Expansion #3-Section 19-DCCSS-03-TL; contract total not to exceed $741,407 (County to be reimbursed 80% up to $593,126).
3. DT-R-0507-21 RESOLUTION -- Additional Appropriation for the Impact Fee Service Area 5 Fund, Company 1500, Accounting Unit 3645 ($555,000)
4. Amendment -- Amendment to Resolution DT-R-0337C-20 awarded to Martam Construction for CH20/Grand Avenue over Addison Creek Culvert Replacement Section 19-00272-04-DR, due to a Scrivener's error.
10. FINANCE RESOLUTIONS
A. FI-R-0501-21 RESOLUTION -- Acceptance and Appropriation of the Comprehensive Law Enforcement Response to Drugs Grant FY22, Inter-governmental Agreement No. 418121, Company 5000 - Accounting Unit 6615, $150,000. (State's Attorney)
B. FI-R-0502-21 RESOLUTION -- Acceptance and Appropriation of the HUD 2020 Continuum of Care Housing RRH Grant PY22, Agreement No. IL1703L5T142001, Company 5000 - Accounting Unit 1680, $196,112. (Community Services)
C. FI-R-0513-21 RESOLUTION -- Additional Appropriation for the ARPA Fund for Fiscal Year 2021, Company 1100, Accounting Unit 1215, $11,715,153. (ARPA ITEM)
D. FI-R-0511-21 RESOLUTION -- Placing Names on Payroll
E. FI-P-0421-21 Approval of a contract to Veritiv Operating Company to furnish and deliver copy and bond paper for office supply for all County Departments, for the period December 1, 2021 to November 30, 2022, for a contract total amount not to exceed $235,841.60, per lowest responsible bid 21-080-FIN.
F. FI-P-0422-21 Recommendation for the issuance of a contract purchase order to Mesirow Insurance Services, Inc., (Beazley) to secure Cyber Liability Insurance for the County. This contract covers the period of December 1, 2021 to December 1, 2022 for Finance Tort Liability, for a contract total amount not to exceed $207,150. Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1)(b).
G. FI-P-0423-21 Recommendation for the approval of a contract purchase order to Mesirow Insurance Services, Inc., (Chubb) to provide Property Insurance for all County properties including the Health Department, this contract also includes flood coverage insurance. This contract covers the period of December 1, 2021 to December 1, 2022 for Finance, for a contract total amount not to exceed $280,151. Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1)(b).
H. FI-P-0424-21 Recommendation for a contract purchase order to Mesirow Insurance Services, Inc., (Freedom Specialty) to provide Employment Practices Liability Insurance for Finance-Tort Liability. This contract covers the period of December 1, 2021 to December 1, 2022, for a contract total amount not to exceed $52,708. Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1)(b).
I. FI-P-0425-21 Recommendation for a contract purchase order to Mesirow Insurance Services, Inc., (Safety National) to provide Workers' Compensation Insurance to the County and the Health Department. This contract covers the period of December 1, 2021 to December 1, 2022 for Finance-Tort Liability, for a contract total amount not to exceed $164,525. Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1)(b).
J. 2021-89 Recommendation for the issuance of a contract purchase order to Mesirow Insurance Services, Inc., (Liberty Mutual) to provide Crime Insurance for the County excluding the Circuit Court Clerk at a three (3) year pre-paid cost not to exceed $21,619. This contract covers the period of December 1, 2021 to December 1, 2024 for Finance-Tort Liability. Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1)(b).
K. 2021-87 Approval of an agreement with Odelson, Sterk, Murphey, Frazier & McGrath, Ltd., to be appointed as Special Assistant State's Attorneys to represent DuPage County in redistricting matters, for the period May 3, 2021 to April 30, 2022, for an agreement total amount not to exceed $25,000. (State's Attorney's Office)
11. INFORMATIONAL
A. County Board
1. CB-R-0509-21 RESOLUTION -- 2022 County Board Meeting Schedule
B. Payment of Claims
1. Payment of Claims -- 10/22/2021 Paylist
2. Payment of Claims -- 10/26/2021 Paylist
3. Payment of Claims -- 10-29-21 Paylist
4. Payment of Claims -- 11/01/2021 Auto Debit Paylist
5. Payment of Claims -- 11-02-21 Paylist
C. Wire Transfers
D. Appointments
1. CB-R-0505-21 RESOLUTION -- Appointment of Daniel F. Hanlon as Ethics Adviser of DuPage County
2. CB-R-0508-21 RESOLUTION -- Appointment of Paul Hinterlong to the Stormwater Management Planning Committee- County Board District 5
E. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN 066-21: FY2020 Continuum of Care – Resolution Housing RRH – U.S. Department of Housing and Urban Development - $196,112.00. (Community Services)
2. Grant Proposal Notifications -- GPN 063-21: Section 319 (h) Nonpoint Source Pollution Control Financial Assistance Program - Illinois Environmental Protection Agency - U.S. Environmental Protection Agency - $598,020.00. (Stormwater Management)
3. Grant Proposal Notifications -- GPN 064-21: Section 604b Water Quality Management Planning Grant - Illinois Environmental Protection Agency - U.S. Environmental Protection Agency - $254,143.37. (Stormwater Management)
12. OLD BUSINESS
13. NEW BUSINESS
14. ADJOURNMENT
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=9670&Inline=True
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