DuPage County Emergency Telephone System Board Ad Hoc Finance Committee met Aug. 2

By Angelica Saylo Pilo

Nov 15, 2021

DuPage County Emergency Telephone System Board Ad Hoc Finance Committee met Aug. 2.

Here are the minutes provided by the committee:

1. CALL TO ORDER

9:00 AM meeting was called to order by Chair Timothy Hayden at 9:00 AM. 2. ROLL CALL

PRESENT: Hayden, Baarman, Dina, Herron, Hurd, Johl

ABSENT:

Attendees

Director Linda Zerwin, DuPage Emergency Telephone System Board, non-voting Member

Eve Kraus, DuPage Emergency Telephone System Board

Matt Theusch, DuPage Emergency Telephone System Board

Bill Holmer, Carol Stream Police Department (Remote)

John Lozar, DU-COMM

Jeff Runge, Villa Park PD (Remote)

Dave Schar, Winfield PD (Remote)

Deputy Chief Terrence Sherrill, Hanover Park PD (Remote)

Delores Temes, Addison Consolidated Dispatch Center (Remote)

Andrea Lieberenz, Addison Police Department, Secretary (Remote)

On roll call, Chairman Hayden, Member Baarman, Member Dina, Member Herron, Member Hurd, and Member Johl were present, which constituted a quorum.

3. CHAIRMAN'S REMARKS - CHAIR HAYDEN

Chairman Hayden thanked Member Dina for acting as the Acting Chairman at the July 26 PAC meeting. Chairman Hayden recommended Member Dina be named Vice Chairman of the PAC, seconded by Member Herron. On voice vote, motion carried.

4. PUBLIC COMMENT

There was no Public comment.

5. CONSENT ITEMS

A. Approval of Minutes

A. ETSB - Policy Advisory Committee - Special Call - Jul 26, 2021 9:00 AM

A motion was made by Member Herron, seconded by Member Hurd to forward the minutes from the July 26, 2021 meeting to the ETS Board to receive and place on file. On voice vote, motion carried.

RESULT: RECEIVE AND PLACE ON FILE [UNANIMOUS]

MOVER: Steve Herron, DU-COMM Police Rep

SECONDER: Brandon Hurd, ACDC PSAP Rep

AYES: Hayden, Baarman, Dina, Herron, Hurd, Johl

B. Radio Maintainer Report

Chairman Hayden passed this agenda item.

6. DEDIRS PORTABLE AND MOBILE REPLACEMENT

1. 20-21-50 Preliminary Radio Replacement Report to the ETS Board

Chairman Hayden advised that after this meeting, a preliminary report may be able to be sent to the ETS Board. Ms. Zerwin said an official decision hasn’t been made yet on the radio. The Committee reviewed the red-lined/draft version of the DEDIRS Radio Replacement Report. Discussion ensued regarding changes that were made in the report, including number of portable radios needed, number of mobile radios needed, add-ons (Wi-Fi, GPS, LTE, encryption), batteries, coverage, riding positions, and full-time/part time personnel. During these discussions, Ms. Zerwin shared her screen and adjusted wording to the report for Members to follow along.

Member Herron pointed out that the move forward for fire radios is based on the NFPA recommendation. No decisions can be made until the NFPA 1802 labs are open and testing the radios. Ms. Zerwin said the Motorola labs should be open by the end of 2021.

Member Herron asked about part timers as part of the radio count. Ms. Zerwin asked, and it was confirmed by Member Herron that part timers are sworn officers. Member Herron further joked he could swear in his CSOs and asked if there was any legislative movement on making CSOs first responders. This question was addressed by Chief Schar and Ms. Zerwin who stated this had first been questioned about 12 years ago so she had to go back to archived documents to see how it came about for the language. There m a y b e Attorney General opinions that talk about it, but not using CSOs per se. This discussion continued and included the new FCC rules. Member Herron asked, do you beg forgiveness rather than ask permission to which Ms. Zerwin replied no. She stated, there is $15B in Federal infrastructure funds that will be available, and the FCC has draft rules coming out that include allowable costs and what would be considered diversion of funds. States and agencies determined to have diverted funds will not be eligible for federal grants and there could be penalties. The State of Illinois is in line to receive roughly $8M in federal money toward the new NG9-1-1 state-wide network. DuPage ETSB receives the largest amount of surcharge outside of the City of Chicago. The radio project will be highly scrutinized, and Ms. Zerwin suggested that DuPage ETSB did not want to be the poster child for diversion of funds. She stated that FCC ruling has been given to the States Attorney’s Office and the ISP attorneys are also reviewing the document to make recommendations.

There was discussion regarding the antennas and mics and how they affect coverage. Ms. Kraus shared a PowerPoint that showed the Motorola coverage maps. Ms. Zerwin said all of the maps are relatively similar in coverage. Ms. Zerwin acknowledged that Motorola missed a few sections of the complete geographic footprint of the service area and she will share new maps with those boundaries when she receives them. She also stated that Motorola had provided a link for the LTE coverage. It is the FirstNet coverage map. She suggested that the maintainer have an opportunity to review and report back, with a written report if necessary. The Committee agreed.

Ms. Zerwin said a clean copy of the DEDIRS Radio Replacement Report will be sent out soon. She advised Members contact Ms. Kraus with any changes, and any major changes will be forwarded back to the Members.

A motion to consensus of the committee to forward the report to the ETS Board with any changes or corrections that do not substantively change or modify the current report was made by Member Johl, seconded by Member Herron. On roll call, motion carried.

RESULT: ACCEPTED AND PLACED ON FILE [UNANIMOUS]

MOVER: Pat Johl, ACDC Fire Rep

SECONDER: Steve Herron, DU-COMM Police Rep

AYES: Hayden, Baarman, Dina, Herron, Hurd, Johl

7. OLD BUSINESS

There was no old business.

8. NEW BUSINESS

A. Policy Binder

Ms. Zerwin provided all Members with a policy binder containing current DEDIRS policies for review and discussion at subsequent meetings.

9. NEXT MEETING:

A. Monday, August 23 at 9:00am in Room 3-500B

10. ADJOURNMENT