DuPage County Finance Committee met Sept. 28.
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT
4. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN
5. PRESENTATIONS
A. DuPage County 2020 Audit - Baker Tilly
B. Health Benefits Overview 2022
6. APPROVAL OF MINUTES
A. Finance Committee - Regular Meeting - Tuesday September 14th, 2021 7. CONSENT
A. Consent Item -- Cancellation of RFP #21-052-CC and Rejection of All Proposals 8. BUDGET TRANSFERS
A. FI-R-0439-21 RESOLUTION -- Budget Transfers 09-28-2021 Budget Transfers Various Companies and Accounting Units
9. PROCUREMENT REQUISITIONS
A. Animal Services - Krajewski
1. AS-CO-0504-21 Recommendation for the approval of change order number two (2) amending purchase order 4992-0001-SERV, for a contract issued to Spay Illinois Pet Well Clinics, to provide Pet Population Fund low cost spay/neuter services for DuPage County residents, to increase the contract in the amount of $9,000, resulting in an amended contract total amount not to exceed $31,000, an increase of 40.91%.
B. Economic Development - Chavez
1. ED-R-0434-21 RESOLUTION -- Acceptance and Appropriation of the Illinois Department of Commerce and Economic Opportunity Workforce Innovation and Opportunity Act (WIOA) Grant PY21, Inter Governmental Agreement 21-681006, Company 5000 - Accounting Unit 2840, $5,636,958. (Human Resources)
2. ED-R-0435-21 RESOLUTION -- Approval of Issuance of Payments by DuPage County to Training Providers and Youth Contracts through the Workforce Innovation and Economic Opportunity Act (WIOA) Grant PY21, Inter-Governmental Agreement 21-681006 in the Amount of $2,816,229.
3. ED-CO-0502-21 Amendment to Contract Issued to Parent's Alliance Employment Project for Youth Training Services. (Extend and Increase Contract $91,594)
4. ED-CO-0503-21 Amendment to Contract issued to Parent's Alliance Employment Services (Extend and Increase Contract $225,741)
C. Finance - Chaplin
1. Change Order -- Elections Operating LLC327 - Decrease & Close PO 4410
2. 2021-80 Recommendation for the approval of a contract purchase order to Granicus LLC, to provide a software platform which is used send out the County's e newsletters. This contract covers the period of October 26, 2021 to October 25, 2022 for Finance, for a contract total amount of $24,890.00. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
D. Judicial/Public Safety - Renehan
1. JPS-P-0361-21 Recommendation for the approval of a contract purchase order to Sentinel Offender Services, LLC, to provide GPS device or electronic monitoring services to juveniles and indigent adult offenders and their victims, for the period October 1, 2021, through September 30, 2022, for a total contract amount not to exceed $103,000. Contract pursuant to the Intergovernmental Cooperative Act #00212 – National Association of State Procurement Officers (NASPO). (Probation and Court Services)
E. Public Works - Ozog
1. FM-P-0370-21 Recommendation for the approval of a contract purchase order to Nicor Gas, for natural gas utility and distribution services for County facilities, for Facilities Management, for the four-year period October 1, 2021 through September 30, 2025, for a total contract amount not to exceed $925,850.70. Per 55 ILCS 5/5-
1022 “Competitive Bids” (c) Not suitable for competitive bids – Public Utility (Facilities Management portion is $750,829.30, the DuPage Care Center’s portion is $140,001.50 and the Health Department’s portion is $35,019.90)
2. FM-P-0368-21 Recommendation for the approval of a contract to Arlington Glass & Mirror Co., for on-call window glazing, repair, replacement, window adjustment, and board up services, as needed for County facilities, for Facilities Management, for the two-year period October 1, 2021 through September 30, 2023, for a contract total amount not to exceed $70,000.00, renewal option under bid award #19-060-FM, first and final option to renew.
3. FM-P-0367-21 Recommendation for the approval of a contract to Wold Architects and Engineers, to provide on-call Professional Architectural and Engineering Services, as needed, for Facilities Management, for the period September 28, 2021 through November 30, 2024, for a total contract amount not to exceed $250,000, Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. seq.
4. PW-P-0371-21 Recommendation for the approval of a contract purchase order to Nicor Gas, for natural gas services, for Public Works, for the period October 1, 2021 through September 30, 2025, for a total contract amount not to exceed $515,000. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) Not Suitable For Competitive Bidding - Public Utility
5. PW-P-0369-21 Recommendation for the approval of a contract, for Polydyne, Inc., to supply polymer for the Woodridge and Knollwood Wastewater Treatment Facilities, for Public Works, for the period November 1, 2021 through October 31, 2022, for a contract total amount not to exceed $270,000, per renewal option under bid award #19-077-PW, second of three possible renewals.
6. PW-CO-0506-21 PW-CO-0031A-20 Recommendation for the approval of the Amendment to Resolution PW-CO-0031-20 and PW-P-0259-19, issued to Polydyne, Inc., due to changing biological phosphorus removal which increases sludge production, for Public Works, to increase the contract in the amount of $70,000, taking the original contract amount of $174,452.85, and resulting in an amended contract total amount not to exceed $244,452.85, an increase of 40.13%
F. Transportation - Puchalski
1. DT-P-0374-21 Recommendation for the approval of a contract purchase order to K Tech Specialty Coatings, Inc., to furnish and deliver deicing liquids, as needed for the Division of Transportation, for the period December 1, 2021 through November 30, 2023, for a contract total not to exceed $170,000; Exempt from bidding per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - Sole Source.
2. DT-P-0373-21 Recommendation for the approval of a contract purchase order to ComEd, to provide electric services, as needed for the Division of Transportation, for the four year period of October 1, 2021 through September 30, 2025, for a contract total not to exceed $575,000. (Public Utility)
3. DT-P-0372-21 Recommendation for the approval of a contract purchase order to Nicor Gas, to provide natural gas distribution services, as needed for the Division of Transportation, for the four year period of October 1, 2021 through September 30, 2025, for a contract total not to exceed $60,000 (Public Utility)
4. DT-O-0088-21 ORDINANCE -- Recommendation to Amend ODT-021R-89, DuPage County Fair Share Road Improvement Impact Fee Ordinance, to include new expenditure and fee mitigation policies, and updates to impact fee rate schedule, Ordinance ODT-021S-89 is proposed to go into effect 12/1/21.
10. FINANCE RESOLUTIONS
A. FI-R-0436-21 RESOLUTION -- Acceptance and Appropriation of the State Court Improvement Program FFY21 Grant, Grant Award Agreement No. CIPBASIC-G-2101, Company 5000 - Accounting Unit 6140, $10,000. (18th Judicial Circuit Court)
B. FI-R-0438-21 RESOLUTION -- Placing Names on Payroll
C. FI-R-0444-21 RESOLUTION -- Additional Appropriation for the ARPA Fund, Housing Support Program for Community Services, Company 1100, Accounting Unit 1215, $41,356. (ARPA ITEM)
D. FI-R-0445-21 RESOLUTION -- Additional Appropriation for the ARPA Fund, Eviction Mediation Program for the 18th Judicial Circuit Court, Company 1100, Accounting Unit 1215, $67,523. (ARPA ITEM)
E. FI-P-0375-21 Recommendation for the approval of a contract purchase order between the County of DuPage and Rock, Fusco & Connelly, LLC, to provide consultation services related to collective bargaining matters for labor negotiations, for the period of December 1, 2021 through November 30, 2022, for Human Resources, for a contract total amount not to exceed $150,000, second of three optional one year renewals. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.
11. INFORMATIONAL
A. Payment of Claims
1. Payment of Claims -- 09/09/2021 Auto Debit Paylist
2. Payment of Claims -- 09/10/21 Paylist
3. Payment of Claims -- 09/14/21 Paylist
4. Payment of Claims -- 09/17/21 Paylist
5. Payment of Claims -- 09/20/2021 Auto Debit Paylist
6. Payment of Claims -- 09/21/2021 Paylist
B. Appointments
1. CB-R-0443-21 RESOLUTION -- Appointment of Joseph Maranowicz as a Member (Municipal) of the Police Records Management System Oversight Committee
C. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN 058-21 HOME Investment Partnership Program - American Rescue Plan - $6,505,249 (Community Services) (ARPA ITEM)
12. OLD BUSINESS
A. Cannabis Update and Review
13. NEW BUSINESS
14. ADJOURNMENT
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