DuPage County Technology Committee Met May 25.
Here is the agenda provided by the committee:
1. CALL TO ORDER
7:30 AM meeting was called to order by Vice-Chair Greg Hart at 7:30 AM. Vice-Chairman Hart called the meeting to order at 7:30 a.m. A motion was made by Member Rutledge, seconded by Member Chavez to allow members to participate remotely. Roll call: Rutledge - aye; Selmon - absent; White - aye; Adams - aye; Berlin - aye; Carrier - aye; Chavez - aye; DiCianni - aye; Eckhoff - aye; Hart - aye; Henry - aye; Mendrick - aye.
2. ROLL CALL
PRESENT: Adams (Remote), Berlin, Carrier (Remote), Chavez, DiCianni (Remote), Eckhoff, Hart, Henry (Remote), Mendrick (Remote), Rutledge, White
ABSENT: Selmon
Conor McCarthy was present as a representative for Bob Berlin, State's Attorney. John Putnam was present as a representative for James Mendrick, County Sheriff.
County Board Paula Deacon Garcia was also in attendance.
3. CHAIRWOMAN'S REMARKS - CHAIR SELMON
Vice-Chairman Hart did not offer any remarks.
4. PUBLIC COMMENT
No public comment was offered.
5. APPROVAL OF MINUTES
A. Technology Committee - Regular Meeting - Apr 27, 2021 7:30 AM
| RESULT: ACCEPTED [UNANIMOUS]
MOVER: Sheila Rutledge, District 6 SECONDER: Peter DiCianni, District 2 AYES: Adams, Berlin, Carrier, Chavez, DiCianni, Eckhoff, Hart, Henry, Mendrick, Rutledge, White ABSENT: Selmon |
A. TE-P-0280-21 Recommendation for the approval of a contract purchase order to Physicians' Record Company, to furnish and deliver printed carbonless (NCR) forms for various County offices/departments. This contract covers the period of June 1, 2021 to May 31, 2022, for a contract total amount $42,000.00, per lowest responsible bid #21- 038-IT. This contract is subject to three (3) additional twelve month renewals.
| RESULT: APPROVED [UNANIMOUS]
MOVER: Amy Chavez, District 5 SECONDER: Sheila Rutledge, District 6 AYES: Adams, Berlin, Carrier, Chavez, DiCianni, Eckhoff, Hart, Henry, Mendrick, Rutledge, White ABSENT: Selmon |
No old business was discussed.
8. NEW BUSINESS
Wendi Wagner, Deputy CIO, advised the committee of the shortage of chips affecting the supply and cost of laptops. She said IT needs to purchase laptops for new employees in Community Services as well as for employees to work remotely. She explained that going through the procurement process would cause the cost to double or the products to be unavailable due to such limited supply. As such, staff will try to do an emergency procurement as the laptops become available.
Member Rutledge commented, as things are opening again, she would be of the mind that if the departments think employees can be productive working remotely it should be allowed. She asked if there have been conversations about continuing to allow remote work. Nick Kottmeyer, County Administrator, responded that toward the end of last year the County Board approved the telework policy and the department heads are now transitioning to the true telework policy. He said every department head has the ability to set who can telework, noting that those employees must be as productive as they can be and it cannot affect other employees at the county. He said it is now figuring out what is most productive for the county. Member Rutledge asked if that policy expires at a certain point, to which Mr. Kottmeyer said no, it is a permanent policy that was approved by the County Board. He said Chairman Hart and Chairwoman Selmon helped craft the policy with input from all of the departments. Member Rutledge asked if he had any idea what percentage of employees would be teleworking; he said it would be different for every single department. He said the three conditions of teleworking are employees must be accountable for their time, be productive, and cannot impact other employees. Member Rutledge said as Environmental Chairwoman she feels those that can work at home is better for the environment and she is a supporter of working from home.
Member Chavez said she had a question from a resident about high speed fiber networks and where DuPage County is at with a future plan with it. Ms. Wagner said the County does not have a high speed fiber network that we own, noting there are a lot of private high speed fiber networks out there running close to the County. She said we do not have a plan to do so at the County, but the municipalities may do so. Member Rutledge asked if this could be an infrastructure issue eventually, to which Ms. Wagner responded yes, it could be.
9. ADJOURNMENT
With no further business before the committee, a motion was made by Member Carrier, seconded by Member Chavez to adjourn. Roll call: Rutledge - aye; Selmon - absent; White - aye; Adams - aye; Berlin - aye; Carrier - aye; Chavez - aye; DiCianni - aye; Eckhoff - aye; Hart - aye; Henry - aye; Mendrick - aye.
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