DuPage County Finance Committee Met Aug. 24

By Angelica Saylo Pilo

Sep 7, 2021

DuPage County Finance Committee Met Aug. 24.

Here is the agenda provided by the committee:

1. CALL TO ORDER

2. ROLL CALL

3. PUBLIC COMMENT

4. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN

5. BUDGET PRESENTATIONS

A. Sheriff

B. County Clerk

6. APPROVAL OF MINUTES

A. Finance Committee - Regular Meeting - Tuesday August 10th, 2021

7. BUDGET TRANSFERS

A. FI-R-0412-21 RESOLUTION -- Budget Transfers 08-24-2021 Budget Transfers Various Companies and Accounting Units

8. PROCUREMENT REQUISITIONS

A. Animal Services-Krajewski

1. AS-P-0330-21 Recommendation for the approval of a contract to Butler Animal Health Holding Company, LLC, for the purchase of veterinary pharmaceuticals and medical supplies for DuPage County Animal Services for the period August 25, 2021 through August 15, 2022, for a contract not to exceed $74,000, per low bid #118-053- JM, third of three (3) available options to renew.

2. Budget Transfers -- Recommendation to approve a Budget Transfer for Animal Services 1100-1300: For a total transfer of $1,700.00. Transfer Funds of $1,000.00 from Account #53090 to Account #52220 (Wearing Apparel) to cover the cost of uniform apparel for new and existing staff members. Transfer funds of $500.00 from Account #53090 to Account #53800 (Printing) to cover cost of printing literature for the public and veterinary partners. Transfer funds of $200.00 from Account #53090 to Account #53600 (Dues & Memberships) to cover the cost of veterinary association dues.

B. Economic Development - Chavez

1. ED-R-0381-21 RESOLUTION -- Amendment to Resolution ED-R-0516-20 Approval of Issuance of Payments by DuPage County to Training Providers through the Workforce Innovation and Opportunity Act (WIOA) Grant PY20, Inter Governmental Agreement No. 20-681006 ($143,753 Increase).

2. ED-R-0382-21 RESOLUTION -- Acceptance and Appropriation of Additional Funding for the Illinois Department of Commerce and Economic Opportunity Workforce Innovation and Opportunity Act (WIOA) Grant PY20, Inter Governmental Agreement No. 20-681006, Company 5000 - Accounting Unit 2840, $143,753. (Human Resources)

3. ED-R-0383-21 RESOLUTION -- Acceptance and Appropriation of Additional Funding for the Illinois Department of Commerce and Economic Opportunity Trade Adjustment Assistance Grant PY19, Inter-Governmental Agreement No. 19-661006, Company 5000 - Accounting Unit 2840, $16,120 (Economic Development).

C. Legislative - DeSart

1. LEG-P-0325-21 Recommendation for the approval of a County Contract to Roger C. Marquardt and Company, Inc., to provide Consulting Services as Lobbyists representing DuPage County before the Illinois General Assembly and State Executive Branch. This contract covers the period of September 15, 2021 through September 14, 2022 for County Board, for a contract total amount not to exceed $90,000. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).

2. LEG-P-0324-21 Recommendation for the approval of a County Contract to Raucci & Sullivan Strategies, LLC, to provide Consulting Services as Lobbyists representing DuPage County before the Illinois General Assembly and State Executive Branch. This contract covers the period of September 1, 2021 through August 31, 2022 for County Board, for a contract total amount not to exceed $50,000. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).

3. LEG-P-0323-21 Recommendation for the approval of a County Contract to BGR Government Affairs, LLC, to provide Consulting Services as Lobbyists representing DuPage County before the U.S. Congress and the Federal Executive Branch for DuPage County’s Division of Transportation, Stormwater Management and all other County departments and agencies. This contract covers the period of September 1, 2021 through August 31, 2022 for County Board, for a contract total amount not to exceed $80,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2- 300.4-108 (1) (b).

D. Public Works - Ozog

1. PW-P-0338-21 Recommendation for the approval of a contract to J. Congdon Sewer Services, Inc., for a watermain extension in the Timberlake Subdivision, for Public Works, for the period August 24, 2021 through June 1, 2022, for a total contract amount not to exceed $805,009.63, per lowest responsible bid #21-053-PW.

2. FM-P-0339-21 Recommendation for the approval of a contract to ComEd, for electric utility services for the non-connected County facilities, for Facilities Management, for the four-year period October 1, 2021 through September 30, 2025, for a total contract amount not to exceed $50,000. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) Not suitable for competitive bids – Public Utility.

3. FM-P-0332-21 Recommendation for the approval of a contract to Wheaton Sanitary District, for sanitary sewer utility services, for the County campus, for Facilities Management, for the four-year period October 1, 2021 through September 30, 2025, for a total contract amount not to exceed $1,850,000. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) Not suitable for competitive bids – Public Utility. (Facilities Management portion is $1,460,000 and the DuPage Care Center’s portion is $390,000).

4. FM-P-0331-21 Recommendation for the approval of a contract to City of Wheaton, for water utility services for the County campus, for Facilities Management, for the four-year period October 1, 2021 through September 30, 2025, for a total contract amount not to exceed $2,870,000. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) Not suitable for competitive bids – Public Utility (Facilities Management portion is $2,319,000 and the DuPage Care Center’s portion is $551,000).

E. Technology - Selmon

1. TE-P-0345-21 Recommendation for the approval of a contract purchase order to CDW Government, Inc., for the annual maintenance and support of Veritas Netbackup software, for Information Technology, for a contract total amount of $39,617.97, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - National IPA/TCPM #2018011- 01. Pricing was also obtained from SHI International using the National Joint Powers Alliance / Sourcewell Contract and Insight using the OMNIA Partners contract. CDW-G was the lowest cost.

2. TE-P-0346-21 Recommendation for the approval of a contract purchase order to KARA Company, Inc., for the management of the County GPS CORS sites, to include operating, monitoring and upgrading of software and firmware, for Information Technology - GIS Division. This contract covers the period of September 1, 2021 through August 31, 2022, for a contract total amount of $39,500. Exempt from bidding per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - Sole Source. KARA Company is the only known vendor for this service.

F. Transportation - Puchalski

1. DT-R-0399-21 RESOLUTION -- Awarding Resolution to Meade, Inc., for the Traffic Signal/Street Light Maintenance Program, Section 20-TSMTC-02-GM, for an estimated County cost of $3,221,423.76, Per low bid

2. DT-R-0400-21 RESOLUTION -- Recommendation for the approval of a contract with SKC Construction, Inc., for the 2021 Pavement Preservation/Crack Sealing Program, Section 21-CRKSL-07-GM, for an estimated County cost of $22,100; Per low bid

3. DT-R-0402-21 RESOLUTION -- Acceptance of a Local Technical Assistance grant from the Chicago Metropolitan Agency for Planning (CMAP) for the Development of a Corridor Land Use/Transportation Plan along IL 56/Butterfield Road withing the communities of Lombard, Downers Grove, Oak Brook and Unincorporated DuPage County for a County cost of $4,800.

4. DT-R-0404-21 RESOLUTION -- Local Agency Agreement between the County of DuPage and Illinois Department of Transportation, for central sign system expansion #3 (various locations) Section 19-DCCSS-03-TL, for an estimated County cost of $1,500,140.

5. DT-P-0344-21 Recommendation for the approval of a contract with Monroe Truck Equipment, Inc., to furnish and deliver Monroe Spreader/Plow repair and replacement parts for Division of Transportation, for the period September 01, 2021 through April 30, 2023, for a contract total not to exceed $60,000.00, per Central Management Services (CMS #20-416CMSBOSS4-B-12606) - two year contract.

6. DT-P-0343-21 Recommendation for the approval of a contract to Standard Equipment Company, for contract to furnish and deliver Elgin Sweeper and Vactor Catch Basin Cleaner repair and replacement parts, as needed for the Division of Transportation, for the period September 16, 2021 through September 15, 2025, for a contract total amount not to exceed $119,600, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source

7. DT-P-0342-21 Recommendation for the approval of a contract to Priority Products, Inc., to furnish and deliver Weatherhead hydraulic fittings, hoses and connectors as needed, for the Division of Transportation, for the period November 1, 2021 through October 31, 2022, for a total contract amount not to exceed $40,000, per renewal option under bid award #19-108-DOT, second of three possible renewals.

8. DT-P-0341-21 Recommendation for the approval of a contract to Genuine Parts Company, d/b/a NAPA Auto Parts, to furnish and deliver automotive repair and replacement parts, as needed for the Division of Transportation, for the period August 25, 2021 through May 19, 2025, for a contract total not to exceed $600,000; Contract pursuant to the Intergovernmental Cooperation Act (NJPA/ Sourcewell).

9. DT-P-0340-21 Recommendation for the approval of a contract to Huff & Huff, Inc., for Professional Environmental Screening Services, upon request of the Division of Transportation, Public Works and Facilities Management Section 21-ENVMT-07- EG, for a contract total not to exceed $250,000; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. Seq

10. DT-O-0084-21 ORDINANCE -- Additional Appropriation for the Downers Grove Township Reimbursement Fund Company 1500, Accounting Unit 3572 - $500,000

11. Consent Item -- DT-R-0314B-20 – Amendment to Resolution DT-R-0314A-20, issued to Alliance Contractors, Inc., for the 2020 various Bridge Repair Program Section 19-BRREP, to decrease the funding in the amount of $104,211.02, resulting in a final County cost of $1,527,873.52, a decrease of 3.16%

9. FINANCE RESOLUTIONS

A. FI-R-0393-21 RESOLUTION -- Acceptance of the DuPage County Community Development Commission Agreement No. CD21-06 with the DuPage Care Center for the South Wing window replacement and installation of a third water heater in the amount of $800,000, Grant funded. (Community Services)

B. FI-R-0389-21 RESOLUTION -- Acceptance and Appropriation of Additional Funding for the forty-seventh (47th) year Community Development Block Grant FY21, Company 5000 - Accounting Unit 1440 from $9,656,830 to $9,713,895 (An increase of $57,065 to reflect actual award amount). (Community Services)

C. FI-R-0388-21 RESOLUTION -- Acceptance and Appropriation of Additional Funding for the ILDCEO Community Services Block Grant PY21, Agreement No. 21-231028, Company 5000 - Accounting Unit 1650, $178,983. (Community Services)

D. FI-R-0387-21 RESOLUTION -- Acceptance And Appropriation of the Aging Case Coordination Unit Fund PY22, Company 5000 - Accounting Units 1660 and 1720, $5,919,000. (Community Services)

E. FI-R-0386-21 RESOLUTION -- Acceptance and Appropriation of the Illinois Home Weatherization Assistance Program State Grant FY22, Inter-Governmental Agreement No. 22-251028, Company 5000 - Accounting Unit 1490, $346,142. (Community Services)

F. FI-R-0385-21 RESOLUTION -- Acceptance and Appropriation of the Illinois Department of Human Services Emergency Solutions Grant PY22, Inter-Governmental Agreement No. FCSAH03761, Company 5000 - Accounting Unit 1695, $50,663. (Community Services)

G. FI-R-0384-21 RESOLUTION -- Acceptance and Appropriation of Program Income for the Illinois Department of Healthcare and Family Services Access & Visitation Grant PY22, Company 5000 - Accounting Unit 1670, $6,000. (Community Services)

H. FI-R-0405-21 RESOLUTION -- Additional Appropriation for the General Fund, Company 1000, Accounting Units 1160 and 4220, $6,904,734. (County Clerk - Elections)

I. FI-R-0408-21 RESOLUTION -- Revision to Personnel Budget (18th Judicial Circuit Court) (ARPA ITEM)

J. FI-R-0411-21 RESOLUTION -- Revision to Personnel Budget (Community Services) (ARPA ITEM)

K. FI-R-0409-21 RESOLUTION -- Placing Names on Payroll

L. FI-R-0410-21 RESOLUTION -- Approval of issuance of payments to small businesses and independent contractors through the ReInvest DuPage Small Business Grant Program administered by Choose DuPage in the amount of $8,140,751. (ARPA ITEM)

M. FI-R-0413-21 RESOLUTION -- Allocation of an additional $1,500,000 to Choose DuPage to administer the ReInvest DuPage Small Business Grant Program. (ARPA ITEM)

N. FI-P-0347-21 Recommendation for the approval of a contract to Hart InterCivic, for the purchase of a voting equipment system and services license maintenance, for the DuPage County Clerk – Election Division, for the period August 24, 2021 through November 30, 2031, for a contract total amount of $10,641,635.98, per RFP #21-052-CC.

O. FI-CO-0498-21 Recommendation for the approval of an amendment to requisition 2016- 297, for purchase order number 2081-0001 SERV, for an agreement with Laner Muchin, LTD, to provide additional professional legal services for tort liability employee practice liability cases, to increase funding in the amount of $50,000 and continue services through November 30, 2021. (State's Attorney Office)

10. ETSB - SCHWARZE

A. ETS-R-0380-21 RESOLUTION -- Resolution to Approve the Intergovernmental Agreement Between the County of DuPage, Illinois on behalf of the Emergency Telephone System Board and the Village of Addison for the Reimbursement of Consolidation Costs. (Total Amount: $121,158.44)

B. ETS-R-0056-21 Acceptance of the Illinois State Police 9-1-1 System Consolidation Grant SFY22, Intergovernmental Grant Agreement No. 22-C-489-043-103, $434,115.45. (ETSB)

11. INFORMATIONAL

A. Payment of Claims

1. Payment of Claims -- 08/06/2021 Paylist

2. Payment of Claims -- 08/10/21 Paylist

3. Payment of Claims -- 8/13/21 Paylist

4. Payment of Claims -- 8/17/21 Paylist

B. Wire Transfers

1. Wire Transfers -- 08/05/2021 Wire Transfer 1200

2. Wire Transfers -- 08/05/2021 Wire Transfer 1100

C. Appointments

1. CB-R-0406-21 RESOLUTION -- Appointment of Michael R. Konewko as DuPage County Hearing Officer- Admin. Adjudication Program

2. CB-R-0407-21 RESOLUTION -- Appointment of Andrew J. Nelson to the Lisle Woodridge Fire Protection District