Dupage Policy Journal

Du Page County Finance Committee Met March 9.

Here is the minutes provided by the committee:

1. CALL TO ORDER

8:00 AM meeting was called to order by Chair Elizabeth Chaplin at 8:01 AM.

2. ROLL CALL

PRESENT: Chaplin, Chavez (Remote), Covert (Remote), DeSart (Remote), DiCianni (Remote), Eckhoff (Remote), Deacon Garcia, Hart (8:11 AM), LaPlante (Remote), Ozog (Remote), Puchalski, Renehan, Rutledge, Schwarze, Selmon (Remote), Tornatore, Zay (Remote)

ABSENT: Krajewski

3. PUBLIC COMMENT

No public comment was offered.

4. CHAIRMAN'S REMARKS - CHAIR CHAPLIN

Chair Chaplin welcomed members of the Committee and gave a brief overview of what to expect this morning. Item FI-R-0184-21 will be pulled today and brought back to this Committee on March 23, 2021. Mr. Dave Gorman, President of the DuPage River Salt Creek Workgroup, will share a brief overview with the committee.

5. PRESENTATION

DuPage River Salt Creek Workgroup Update

Mr Dave Gorman, President of the DuPage River Salt Creek Workgroup presented a brief overview to the Committee.

6. APPROVAL OF MINUTES A. Finance Committee - Regular Meeting - Feb 23, 2021 8:00 AM

RESULT: ACCEPTED [UNANIMOUS] MOVER: Sheila Rutledge, District 6 SECONDER: Donald Puchalski, District 1 AYES: Chaplin, Chavez, Covert, DeSart, DiCianni, Eckhoff, Deacon Garcia, Hart, LaPlante, Ozog, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: Krajewski

7. BUDGET TRANSFERS

A. FI-R-0183-21 RESOLUTION -- Budget Transfers 03-09-2021 Budget Transfers Various Companies and Accounting Units

RESULT: APPROVED [UNANIMOUS] MOVER: Elizabeth Chaplin, Chair SECONDER: Julie Renehan, District 3 AYES: Chaplin, Chavez, Covert, DeSart, DiCianni, Eckhoff, Deacon Garcia, Hart, LaPlante, Ozog, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: Krajewski

8. PROCUREMENT REQUISITIONS

A. Judicial/Public Safety - Renehan

A motion was made to combine Items 1-4 as presented.

RESULT: APPROVED [UNANIMOUS] MOVER: Julie Renehan, District 3 SECONDER: Dawn DeSart, District 5 AYES: Chaplin, Chavez, Covert, DeSart, DiCianni, Eckhoff, Deacon Garcia, Hart, LaPlante, Ozog, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: Krajewski

1. JPS-R-0176-21 RESOLUTION -- Intergovernmental Agreement with Bloomingdale Township for Police Services (Sheriff's Office)

2. JPS-R-0177-21 RESOLUTION -- Intergovernmental Agreement with Milton Township for Police Services (Sheriff's Office)

3. JPS-R-0173-21 RESOLUTION -- Intergovernmental Agreement with Wayne Township for Police Services (Sheriff's Office)

4. JPS-R-0172-21 RESOLUTION -- Approving an Intergovernmental Agreement with York Township for Police Services (Sheriff's Office)

A Motion was made to Approve Items 1-4 as presented.

Member Renehan moved to Approve Items 1-4 as presented, seconded by Member DeSart. On a roll call vote, all ayes.

B. Public Works - Ozog

A motion was made to combine Items 1,3,5 and 6.

1. FM-P-0044-21 Recommendation for the approval of a contract to Tri-Dim Filter Corporation, to furnish and deliver air filters for County facilities, for Facilities Management, for the period March 10, 2021 through September 7, 2023, for a total contract amount not to exceed $190,000. Contract let pursuant to the Governmental Joint Purchasing Act – GSA Contract:GS-07F-0529U.

RESULT: APPROVED [UNANIMOUS] MOVER: Mary Ozog, District 4 SECONDER: Sadia Covert, District 5 AYES: Chaplin, Chavez, Covert, DeSart, DiCianni, Eckhoff, Deacon Garcia, Hart, LaPlante, Ozog, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: Krajewski

2. FM-P-0045-21 Recommendation for the approval of a contract to EOLA Power LLC, to provide uninterrupted power supply (UPS) preventive maintenance and on-call emergency repair service as needed, for Facilities Management and the Emergency Telephone System Board (ETSB), for the period April 1, 2021 through March 31, 2022; $16,080 for Facilities Management and $19,575 for ETSB, for a total contract amount not to exceed $35,655, per renewal option under bid award #19-002-FM, second option to renew.

RESULT: APPROVED [UNANIMOUS] MOVER: Mary Ozog, District 4 SECONDER: Greg Schwarze, District 6 AYES: Chaplin, Chavez, Covert, DeSart, DiCianni, Eckhoff, Deacon Garcia, Hart, LaPlante, Ozog, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: Krajewski

3. FM-P-0048-21 Recommendation for the approval of a contract to Gas Depot, Inc., to furnish and deliver low sulfur diesel fuel, as needed for the Power Plant and Standby Power Facility, for Facilities Management, for the period April 1, 2021 through March 31, 2022, for a contract total not to exceed $72,200, per renewal option under bid award #19-011-DOT, second option to renew.

RESULT: APPROVED [UNANIMOUS] MOVER: Mary Ozog, District 4 SECONDER: Sadia Covert, District 5 AYES: Chaplin, Chavez, Covert, DeSart, DiCianni, Eckhoff, Deacon Garcia, Hart, LaPlante, Ozog, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: Krajewski

4. FM-CO-0002-21 AMENDMENT to Resolution FM-P-0071-18, issued to the Village of Addison on behalf of the Eighteenth Judicial Court Circuit, for the lease of property for use as courtroom facilities, for Facilities Management, for a change order to terminate County Contract 3102-0001 SERV, change the contract expiration date of February 28, 2022 to November 2, 2020 and decrease the contract amount by $134,486.90, taking the original contract amount of $261,595, and resulting in an amended contract amount not to exceed $127,108.10, a decrease of -51.41%.

RESULT: APPROVED [UNANIMOUS] MOVER: Mary Ozog, District 4 SECONDER: Julie Renehan, District 3 AYES: Chaplin, Chavez, Covert, DeSart, DiCianni, Eckhoff, Deacon Garcia, Hart, LaPlante, Ozog, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: Krajewski

5. PW-P-0046-21 Recommendation for the approval of a contract to Univar USA, Inc. to provide sodium bisulfite at the Woodridge and Knollwood Facilities, for Public Works, for the period April 1, 2021 through March 31, 2022, for a contract total amount not to exceed $40,000.00, per renewal option under bid award #18-031-JM, third and final renewal.

RESULT: APPROVED [UNANIMOUS] MOVER: Mary Ozog, District 4 SECONDER: Sadia Covert, District 5 AYES: Chaplin, Chavez, Covert, DeSart, DiCianni, Eckhoff, Deacon Garcia, Hart, LaPlante, Ozog, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: Krajewski

6. PW-P-0047-21 Recommendation for the approval of a contract to Olin Chlor Alkali Products and Vinyls to furnish and deliver sodium hypochlorite for the Woodridge Greene Valley and Knollwood Wastewater Facilities, for Public Works, for the period April 1, 2021 through March 31, 2022, for a contract total amount not to exceed $60,000, per renewal option under bid award #18-028-JM, third and final renewal.

RESULT: APPROVED [UNANIMOUS] MOVER: Mary Ozog, District 4 SECONDER: Sadia Covert, District 5 AYES: Chaplin, Chavez, Covert, DeSart, DiCianni, Eckhoff, Deacon Garcia, Hart, LaPlante, Ozog, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: Krajewski

Motion was made to approve Items 1,3,5, and 6

Member Ozog made a motion to approve Items 1,3,5 and 6, seconded by Member Puchalski. On a roll call vote, all ayes.

RESULT: APPROVED [UNANIMOUS] MOVER: Mary Ozog, District 4 SECONDER: Donald Puchalski, District 1 AYES: Chaplin, Chavez, Covert, DeSart, DiCianni, Eckhoff, Deacon Garcia, Hart, LaPlante, Ozog, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: Krajewski

C. Stormwater - Zay

A motion was made to combine Items 1-4 as presented.

RESULT: APPROVED [UNANIMOUS] MOVER: James Zay, District 6 SECONDER: Peter DiCianni, District 2 AYES: Chaplin, Chavez, Covert, DeSart, DiCianni, Eckhoff, Deacon Garcia, Hart, LaPlante, Ozog, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay ABSENT: Krajewski

1. SM-P-0040-21 Recommendation for approval of a contract renewal with V3 Companies, Ltd., to provide Professional Native Vegetation Management Services, for Stormwater Management, from 5/1/21 through 4/30/22, for a contract total amount not to exceed $65,000, per renewal of RFP#20-001-SW.

2. SM-P-0041-21 Recommendation for approval of a contract renewal with Hampton, Lenzini and Renwick, Inc., to provide Professional Native Vegetation Management Services, for Stormwater Management, from 5/1/21 through 4/30/22, for a contract total amount not to exceed $65,000, per renewal of RFP#20-001-SW.

3. SM-P-0042-21 Recommendation for approval of a contract renewal with Cardno, Inc., to provide Professional Native Vegetation Management Services, for Stormwater Management, from 5/1/21 through 4/30/22, for a contract total amount not to exceed $65,000, per renewal of RFP#20-001-SW.

4. SM-P-0043-21 Recommendation for the approval of a contract purchase order to ComEd, for electric utility services, for various Stormwater Management facilities, for Stormwater Management, for the period of April 1, 2021 through March 31, 2025, for a total contract amount not to exceed $433,662; (Public Utility)

Motion was made to approve Items 1-4 as presented.

A question was raised as to why Items 1,2 and 3 are almost identical, why is there a need for 3 different contractors. Stormwater Chair Zay and Stormwater Director Sarah Hunn, explained that each contractor covers a different areas of the County to be more cost effective.

Member Zay made a motion to approve Member DeSart seconded. On a roll call vote, all ayes.

Member Krajewski joined the meeting.

D. Transportation - Puchalski

1. DT-R-0171-21 RESOLUTION -- Awarding Resolution to Precision Pavement Marking, Inc., for the 2021 Pavement Marking Maintenance Program, Section 21- PVMKG-09-GM, for an estimated County cost of $421,891.00; Per low bid.

RESULT: APPROVED [UNANIMOUS] MOVER: Donald Puchalski, District 1 SECONDER: Greg Schwarze, District 6 AYES: Chaplin, Chavez, Covert, DeSart, DiCianni, Eckhoff, Deacon Garcia, Hart, Krajewski, LaPlante, Ozog, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay

9. FINANCE RESOLUTIONS

A. FI-R-0174-21 RESOLUTION -- Acceptance and Appropriation of the National Forensic Science Improvement Program Grant PY20, Inter-governmental Agreement No. 720503, Company 5000 - Accounting Unit 4520, $153,780 (Sheriff's Office)

RESULT: APPROVED [UNANIMOUS] MOVER: Brian J. Krajewski, Vice Chair SECONDER: Julie Renehan, District 3 AYES: Chaplin, Chavez, Covert, DeSart, DiCianni, Eckhoff, Deacon Garcia, Hart, Krajewski, LaPlante, Ozog, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay

B. FI-R-0184-21 RESOLUTION -- Additional Appropriation for the General Fund, Company 1000, Accounting Unit 1110/1120/1160/6500, $2,898,001

RESULT: PULLED Next: 3/23/2021 8:00 AM

C. FI-R-0175-21 RESOLUTION -- Acceptance of the DuPage County Community Development Commission Agreement No. CD20-07 in the Amount of $400,000 for the Steam Generator Replacement Project for the DuPage Care Center.

RESULT: APPROVED [UNANIMOUS] MOVER: Brian J. Krajewski, Vice Chair SECONDER: Julie Renehan, District 3 AYES: Chaplin, Chavez, Covert, DeSart, DiCianni, Eckhoff, Deacon Garcia, Hart, Krajewski, LaPlante, Ozog, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay

D. FI-R-0182-21 RESOLUTION -- Intergovernmental Agreement with Illinois Housing Development Authority to implement the Emergency Rental Assistance Program - $27,357,319.80

RESULT: APPROVED [UNANIMOUS] MOVER: Brian J. Krajewski, Vice Chair SECONDER: Julie Renehan, District 3 AYES: Chaplin, Chavez, Covert, DeSart, DiCianni, Eckhoff, Deacon Garcia, Hart, Krajewski, LaPlante, Ozog, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay

E. FI-R-0181-21 RESOLUTION -- Placing Names on Payroll

RESULT: APPROVED [UNANIMOUS] MOVER: Brian J. Krajewski, Vice Chair SECONDER: Paula Deacon Garcia, District 2 AYES: Chaplin, Chavez, Covert, DeSart, DiCianni, Eckhoff, Deacon Garcia, Hart, Krajewski, LaPlante, Ozog, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay

10. INFORMATIONAL

A motion was made to receive and place on file.

RESULT: APPROVED [UNANIMOUS] MOVER: Brian J. Krajewski, Vice Chair SECONDER: Sam Tornatore, District 1 AYES: Chaplin, Chavez, Covert, DeSart, DiCianni, Eckhoff, Deacon Garcia, Hart, Krajewski, LaPlante, Ozog, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay

A. Payment of Claims

1. Payment of Claims -- 02/19/2021 Paylist

2. Payment of Claims -- 02/23/2021 Paylist

3. Payment of Claims -- 02/23/2021 Auto Debit Paylist

4. Payment of Claims -- 02/26/2021 Paylist

5. Payment of Claims -- 02/26/2021 Auto Debit Paylist

6. Payment of Claims -- 03/02/2021 Paylist

B. Wire Transfers

1. Wire Transfers -- 03/04/2021 1100 Wire Transfer

2. Wire Transfers -- 03/04/21 1200 Wire Transfer

C. Appointments

1. CB-R-0179-21 RESOLUTION -- Appointment of Susan Benjamin to the Board of Directors of the DuPage County Historical Museum Foundation

2. CB-R-0180-21 RESOLUTION -- Appointment of Paula Deacon Garcia (County Board Member) to the Board of Health

D. Grant Proposal Notifications

1. Grant Proposal Notifications -- GPN 015-21: Community Development Block Grant FY21 - U.S. Department of Housing and Urban Development - Community Services - $3,900,835.

2. Grant Proposal Notifications -- GPN 016-21: HOME Investment Partnership Program FY21 - U.S. Department of Housing and Urban Development - Community Services - $1,806,398.

3. Grant Proposal Notifications -- GPN 017-21: Emergency Solutions Grant FY21 - U.S. Department of Housing and Urban Development - Community Services - $299,149.

4. Grant Proposal Notifications -- GPN 018-21: Community Development Block Grant Cares Act Funding, Second Allocation - U.S. Department of Housing and Urban Development - Community Services - $4,393,318.

11. OLD BUSINESS

Member Deacon Garcia thanked Member Renehan and Staff for the very informative JPS meeting. Member Deacon Garcia had a few lingering questions of the Sheriff. She asked why the body cameras and new mental health screenings were not already in the Sheriff's budget. Dan Biladeau, Deputy Sheriff, was on the line, he informed Member Deacon Garcia that neither of these items existed when the budget was created. The Sheriff's office is waiting on direction from the State.

12. NEW BUSINESS

13. ADJOURNMENT

A. Motion to adjourn

RESULT: APPROVED [UNANIMOUS] MOVER: Donald Puchalski, District 1 SECONDER: Julie Renehan, District 3 AYES: Chaplin, Chavez, Covert, DeSart, DiCianni, Eckhoff, Deacon Garcia, Hart, Krajewski, LaPlante, Ozog, Puchalski, Renehan, Rutledge, Schwarze, Selmon, Tornatore, Zay

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