Village of Bartlett Village Board Met Jan. 5.
Here is the minutes provided by the board:
1. CALL TO ORDER
In the absence of President Wallace, Village Clerk Lorna Giless called the regular meeting of the President and Board of Trustees of the Village of Bartlett to order on the above date at 7:00 p.m. and NOTICE IS HEREBY GIVEN pursuant to Section 7(e) of the Open Meetings Act as set forth in Senate Bill 2135 signed by Governor J.B. Pritzker on June 12, 2020, making it effective upon said signing (“SB 2135”), that the regular meeting of the Village President and Board of Village Trustees of the Village of Bartlett (the “Village Board”) scheduled to be held on January 5, 2021 at 7:00 p.m. at the Bartlett Municipal Building, 228 South Main Street, Bartlett, Illinois, may be conducted by audio or video conference without a physical quorum of the members of the Village Board present because an in-person meeting is not practical or prudent due to a disaster, that being COVID-19 pandemic and the applicable restrictions imposed under various laws rules, restrictions, Executive Orders and/or announcements issued by Illinois Governor J.B. Pritzker and/or Ngozi O. Ezike MD, Director of the Illinois Department of Public Health, including without limitation “Restore Illinois: A Public Health Approach to Safely Reopen Our State”, which currently limits gatherings to the lesser of 25 people or 25% of the capacity of the meeting room as a public health measure.
2. ROLL CALL
PRESENT: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski
ABSENT: President Wallace
ALSO PRESENT: Village Administrator Paula Schumacher, Assistant Village Administrator Scott Skrycki, Sr. Management Analyst Sam Hughes, Management Analyst Joey Dienberg, Finance Director Todd Dowden, Director of Public Works Dan Dinges, Planning & Development Director Roberta Grill, Building Director Brian Goralski, Food & Beverage Manager Paul Petersen, Chief Patrick Ullrich, Village Attorney Bryan Mraz and Village Clerk Lorna Giless.
Village Clerk Lorna Giless asked if there were any nominations for the Chairman of the meeting in the absence of President Wallace.
Trustee Deyne moved to appoint Trustee Reinke as Chairman of the meeting, and that motion was seconded by Trustee Suwanski.
Ms. Giless asked if there were any other nominations.
There were none.
ROLL CALL VOTE TO APPOINT TRUSTEE REINKE AS CHAIRMAN OF THE MEETINGS TONIGHT
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Suwanski
NAYS: None
ABSENT: None
ABSTAIN: Trustee Reinke
MOTION CARRIED
3. INVOCATION – Pastor Jim DiPalma from Encounter Church gave the invocation.
4. PLEDGE OF ALLEGIANCE
5. CONSENT AGENDA
President Pro Tempore Reinke stated that all items marked with an asterisk on the Agenda are considered to be routine and will be enacted by one motion. He further stated that there will be no separate discussion of these items unless a Board member so requests, in which event, that item will be removed from the Consent Agenda and considered at the appropriate point on the Agenda. He asked if there were any items a Board member wished to remove from the Consent Agenda, or any items a Board member wished to add to the Consent Agenda.
He stated that he would like to add Item 1 under Building & Zoning, Ordinance 2021-01, an Ordinance Approving a Site Plan and Granting Variations for Lot 2A in the Brewster Creek Business Park (Cook County) to the Consent Agenda.
He then recited each item that was on the Consent Agenda, including the nature of the matters being considered and other information to inform the public of matters being voted upon. He then stated that he would entertain a motion to approve the Consent Agenda, and the items designated to be approved by consent therein.
Trustee Deyne moved to Amend the Consent Agenda and that motion was seconded by Trustee Carbonaro.
ROLL CALL VOTE TO AMEND THE CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski
NAYS: None
ABSENT: None
MOTION CARRIED
Trustee Deyne moved to approve the Amended Consent Agenda and that motion was seconded by Trustee Gandsey.
ROLL CALL VOTE TO APPROVE THE AMENDED CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski
NAYS: None
ABSENT: None
MOTION CARRIED
6. MINUTES – Covered and approved under the Consent Agenda.
7. BILL LIST – Covered and approved under the Consent Agenda.
8. TREASURER’S REPORT - None
9. PRESIDENT’S REPORT
President Pro Tempore Reinke read a Proclamation for National Slavery & Human Trafficking Awareness and Prevention month. He asked the chief what the police department was doing to help target human trafficking.
Police Chief Patrick Ullrich stated that they have a detective who is assigned to investigate online activity, specifically crimes against children. He is the main contact not only for our department, but other departments as well. He is trained to get into cell phones and find forensic evidence. He has been through specialized training and gets utilized quite a bit throughout the northwest suburbs as one of the experts on holding people accountable for these kinds of horrendous crimes. They also pay attention to different listings online, as well as publicized, regarding our businesses, and also do compliance checks. They work to also train their staff. Recently, the International Association of Chief’s of Police sent out a November issue of their magazine and within that magazine were several articles dedicated to the topic of human trafficking. His department created a training bulletin and subsequently sent that out to the whole department to keep his people apprised and aware. It is not only sex trafficking, but labor as well. There could be multiple ways to traffic people so he wants his staff to be aware of those types of things if they come across it in the course of their duties. He stated that the Village Church of Bartlett has been very active, also. Last year during the Super Bowl, they served as a call center for one of the national organizations. He works with Breanne and some of the staff over there as well in order to keep the staff up to date on occurrences.
Trustee Gandsey thanked him and the department for everything they do. She asked if there is anything the average citizen should look out for.
Chief Ullrich stated that anything that looks out of the ordinary. At times they have had tips from residents who have seen things posted online or on certain websites, or any other suspicious things they might have seen from a business. The police department would look at all reportings.
President Pro Tempore Reinke stated that with the advice and consent of the Village Board, President Wallace wished to appoint him (Aaron Reinke) as Chairman of the Bike and Run Plan Advisory for a one (1) year term commencing on January 5, 2021 and ending on January 5, 2022.
Trustee Deyne motioned to consent to the appointment of Aaron Reinke to the Bike and Run Plan Advisory Board and that motion was seconded by Trustee Suwanski.
ROLL CALL VOTE TO CONSENT TO THE APPOINTMENT OF AARON REINKE TO THE BIKE AND RUN PLAN ADVISORY BOARD
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Suwanski
NAYS: None
ABSENT: None
ABSTAIN: Trustee Reinke
MOTION CARRIED
Trustee Reinke thanked the board for the appointment and stated that he talked to about half of the committee members anticipating getting the meetings moving. Hopefully during strategic planning they will talk a lot about Bike and Run and the whole process. He will definitely be talking about what happens at the Committee of the Whole meetings. Their next meeting is on Thursday via Zoom and open to the public.
10. QUESTION/ANSWER: PRESIDENT & TRUSTEES
Trustee Deyne recognized staff birthdays and anniversaries. He talked about the unemployment scam that happened to him and others and applauded the police department and staff for their assistance.
Village Administrator Paula Schumacher noted that for the record, they are meeting via Zoom because we are still under the public restrictions for the number of people present in a meeting room. She resides at the Village Hall to meet the Open Meetings Act requirements.
President Pro Tempore Reinke stated that they previously talked about traffic calming and what the status was of that.
Ms. Schumacher stated that they have a staff meeting on the 11th and she has asked the staff to put together options for traffic calming tools and maps of where we can implement them on a temporary basis to evaluate their effectiveness. She has a lot of research from the police department and also from the planning staff.
Trustee Hopkins asked if public works could put together some numbers on the cost of plowing bike and run paths in the community.
Trustee Gandsey stated that the path by her house always has a huge amount of snow and you can’t even cross the street there.
Public Works Director Dan Dinges stated that between the park district and the village, they do plow some of the main paths as time allows. They will put together numbers as well as a map of what they currently do.
Trustee Gandsey stated that she has heard residents complain about their cul-de-sacs being plowed.
Ms. Schumacher stated that public works went out and plowed some of the cul-de-sacs that were particularly icy over the weekend.
11. TOWN HALL - None
12. STANDING COMMITTEE REPORTS
A. BUILDING & ZONING COMMITTEE, CHAIRMAN REINKE
Trustee Reinke stated that Ordinance 2021-01, an Ordinance Approving a Site Plan and Granting Variations for Lot 2A in the Brewster Creek Business Park (Cook County) was covered and approved under the Consent Agenda.
B. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE, CHAIRMAN GANDSEY Trustee Gandsey stated that there was no report.
C. FINANCE & GOLF COMMITTEE, CHAIRMAN DEYNE
Trustee Deyne stated that Resolution 2021-03-R, a Resolution Supporting the Protection of the Local Government Distributive Fund for Illinois Municipalities; Resolution 2021-04- R, a Resolution Approving of Disbursement Request for Payout No. 23 from the Subordinate Lien Tax Increment Revenue Note, Series 2016 for the Elmhurst Chicago Stone Bartlett Quarry Redevelopment Project were covered and approved under the Consent Agenda.
D. LICENSE & ORDINANCE COMMITTEE, CHAIRMAN HOPKINS
Trustee Hopkins stated that Resolution 2021-05-R, a Resolution Approving of the First Amendment and Extension of Janitorial Services Agreement Between the Village of Bartlett and Multisystem Management Company was covered and approved under the Consent Agenda.
E. POLICE & HEALTH COMMITTEE, CHAIRMAN CARBONARO
Trustee Carbonaro stated that Authorization to Replace One (1) 2021 Ford Utility Interceptor Vehicle through the Suburban Purchasing Cooperative Contract #152 in the Amount of $34,773 from Currie Motors Fleet in Frankfort, Illinois was covered and approved under the Consent Agenda.
F. PUBLIC WORKS COMMITTEE, CHAIRMAN SUWANSKI
Trustee Suwanski presented Resolution 2021-02-R, a Resolution Approving of the Demolition Project Agreement Between the Village of Bartlett and Fowler Enterprises, LLC. She stated that this is the Cruise America site on Route 20 and Route 59.
Trustee Suwanski moved to approve Resolution 2021-02-R, a Resolution Approving of the Demolition Project Agreement Between the Village of Bartlett and Fowler Enterprises, LLC and that motion was seconded by Trustee Deyne.
Trustee Gandsey asked why there was such a big difference in the bid amounts.
Mr. Dinges stated that they worked with Gary Diegan on this and they were shocked at the amount of bids received. Some of the high bids were just fishing and if they got it they would make big money on it. He felt that they were getting very good value with Fowler Enterprises. They had concerns initially because it was much lower than estimated. They did background checks with other municipalities that they have done similar work with and had good responses. It should be completed in two weeks.
Trustee Suwanski stated that she did some brief investigation also and found that Fowler has done good work with nearby municipalities.
Trustee Hopkins asked if he anticipated any contaminated soil or any spoils from the soil.
Mr. Dinges stated that they did a phase I and II and there is no soil removal necessary with this demo.
Trustee Hopkins asked if the village would be reimbursed from the developer.
Village Attorney Bryan Mraz stated that they put that in the draft contract. They initially thought it would be $100,000 and sent drafts out saying that Jet Foods and Gateway would split the cost 50/50.
Trustee Hopkins asked if they should wait until they have money in escrow or a hard contract.
Attorney Mraz stated that this would be easier for both parties if the village covered the costs and got reimbursed once the parties close on the property. They are currently in the process of negotiating with the entities.
Trustee Hopkins asked about the dealership that is storing vehicles on the property.
Attorney Mraz stated that the lease with the car dealer has been terminated and all the vehicles have been removed. It was relatively low rent and they did not want it complicating the grocery store deal.=
ROLL CALL VOTE TO APPROVE RESOLUTION 2021-02-R, APPROVING DEMOLITION PROJECT AGREEMENT WITH FOWLER ENTERPRISES, LLC
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski
NAYS: None
ABSENT: None
MOTION CARRIED
Trustee Suwanski stated that Resolution 2021-06-R, a Resolution Authorizing of a Loan Applicant’s Authorized Representative to Sign Water Pollution Control Revolving Loan Documents; Purchase of Two 2022 International Dump Trucks; Ordinance 2021-07, an Ordinance Authorizing the Sale by Internet Auction of Surplus Personal Property Owned by the Village of Bartlett; Purchase of One 25 KW Portable Generator were covered and approved under the Consent Agenda.
13. NEW BUSINESS
Trustee Deyne asked for an update on the gas station on Route 20 and E. Bartlett Rd.
Planning and Development Director Roberta Grill stated that they have received comments back from their consulting plan reviewer and they have a few changes to make on those plans. They will then find out if they closed on the property.
Trustee Hopkins asked about the Bucky’s and True North gas stations as well as More Brewing.
Ms. Grill stated that they believe that Bucky’s closed last week on the Sonic parcel. They do not know of any start dates. She would imagine they would submit holding plans within the next month. More Brewing was hit hard by Covid.
Assistant Village Administrator Scott Skrycki stated that he speaks to More Brewing on a weekly basis and given the fact that Illinois is not financing restaurants, makes it a little difficult for them. They have announced that they are coming to Bartlett and they did purchase the property. They continue conversations with them and hope to see some plans soon.
President Pro Tempore Reinke reminded everyone that Culver’s is having their ribbon cutting and grand opening on Monday, January 11th at 9:00 a.m.
14. QUESTION/ANSWER PRESIDENT & TRUSTEES – None
15. ADJOURN
President Pro Tempore Reinke stated that the Board would be going directly into the Committee of the Whole meeting following adjournment.
There being no further business to discuss, Trustee Deyne moved to adjourn the regular Board meeting and that motion was seconded by Trustee Gandsey.
ROLL CALL VOTE TO ADJOURN
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski
NAYS: None
ABSENT: None
MOTION CARRIED
The meeting was adjourned at 7:35 p.m.
https://www.village.bartlett.il.us/Home/ShowDocument?id=11605
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