City of Warrenville City Council met Dec. 21
Here is the minutes provided by the council:
I. OPENING CEREMONIES
A. Call to Order
Mayor Brummel called the meeting to order at 7:00 p.m.
B. Roll Call
Present: Mayor David Brummel, Ald. Jay Anderson, Stu Aschauer, Clare Barry, Kathy Davolos, Leah Goodman, Jeff Krischel, Bill Weidner, and Robert Wilson
Absent: None
Also Present: City Administrator John Coakley, Assistant City Administrator Cristina White, Finance Director Kevin Dahlstrand, Community and Economic Development Director Ron Mentzer, Deputy Public Works Director Phil Kuchler, Deputy Chief Jeff Jacobson, Treasurer Larry Brenner, Attorney Brooke Lenneman, and City Clerk Emily Larson
Also Absent: Police Chief Ray Turano
C. Pledge of Allegiance
D. Public Hearing for the 2020 Property Tax Levy Truth in Taxation
ALD. DAVOLOS MOVED, second by Ald. Anderson, to open the hearing for the 2020 Property Tax Levy Truth in Taxation, at 7:04 p.m.
Discussion: Finance Director Dahlstrand reported that the proposed 2020 tax levy does not contain any proposed tax rate increase, and, as promised, the City has remained under a self-imposed tax cap since 2004. He reported that the City has made all of the necessary contributions in 2020. He said the amount of contributions has resulted in the numbers being below the requirement.
Ald. Davolos asked if DuPage County had changed their rate. Director Dahlstrand reported DuPage County did not change their rate, only added dollars.
Ald. Goodman questioned the amount listed as Estimated Receipts from Sources other than Tax Levy for City Contribution to Police Pension on the fifth page of the levy ordinance, noting it did not match the amount shown in the summary memorandum for this item. She also asked if the levy includes an EAV estimate for property in Naperville Township since no report has been received. Director Dahlstrand said Naperville Township’s rate would not change the City’s levy, and when that report is received, it will be shared with the Council. Director Dahlstrand said the figure presented in the summary is incorrect. . The correct figure from the actuarial report and presented in the levy is $151,355.
ALD. DAVOLOS MOVED, second by Ald. Aschauer, to close the public hearing at 7:24 p.m.
ROLL CALL VOTE:
Aye: Ald. Aschauer, Goodman, Weidner, Anderson, Wilson, Barry, Davolos, and Krischel
Nay: None MOTION ADOPTED
II. CITIZENS COMMENTS
Bob Siebert, Albright Court, compared the figures in the first reading of Ordinance O2020- 43, for the levy and assessment of taxes for FY 2021, to the figures presented in the second reading of the ordinance.
III. OFFICIALS AND STAFF COMMENTS
A. Mayor
Christmas Gift
Mayor Brummel said the Christmas tie he was wearing was a gift from former Alderman David Schultz, and he wears it every year in memory of him.
Merry Christmas
Mayor Brummel wished everyone a very Merry Christmas and a Happy New Year. He reflected on the challenges and opportunities of the year and his hope for a better 2021.
Welcome
Mayor Brummel officially welcomed newly appointed Ward 1 alderman Jay Anderson to the Council.
Warrenville 2021 Community Calendar
Mayor Brummel announced that the 2021 Community Calendar is now available at City Hall and Family Foods, which has now been renamed “Tom’s Market”. He thanked Keith and Debra Swinden for volunteering to produce the calendar. He thanked Tom’s Market for sponsoring the calendars. The theme this year is “Warrenville Trees”.
B. Clerk
April 6, 2021 Consolidated Election
Clerk Larson reported on the candidates who will be on the ballot for April 6, 2021, Consolidated Election:
Mayor – David Brummel
Mike Hoffmann
City Clerk – Julie Clark
Treasurer – None
Ward 1 – Jay Anderson
Ward 2 – William Weidner
Ward 3 – Kathy Davolos
Ward 4 – Clare Barry
C. Treasurer
No report
D. Aldermen
Happy Holidays
The members of the Council wished everyone Happy Holidays. They thanked City staff for working everyday through the pandemic to keep things running smoothly. Finally, they thanked the community for the festive decorations around town and ongoing efforts to slow the spread of the COVID-19 virus.
E. Administrator
COVID – 19 Update
City Administrator Coakley urged residents to continue to stay safe and follow the COVID-19 guidelines of the Illinois Department of Public Health and the DuPage County Health Department.
Thank You
City Administrator Coakley thanked staff for their dedication, loyalty, and commitment to serving the public, especially during this challenging time.
City Administrator Coakley thanked the elected officials and the community for their continued support during the last ten months.
F. Attorney
City Attorney Lenneman said it has been an honor to work with City staff and elected officials throughout the COVID-19 challenges.
IV. APPROVAL OF AGENDA
ALD. WEIDNER MOVED, second by Ald. Davolos, to approve the items on the agenda for the December 21, 2020, City Council regular meeting.
Minutes of the December 21, 2020, Regular Council Meeting Page 4 of 7
ROLL CALL VOTE:
Aye: Ald. Barry, Goodman, Weidner, Krischel, Anderson, Davolos, Aschauer, and Wilson
Nay: None MOTION ADOPTED
V. APPROVAL OF MINUTES
ALD. WEIDNER MOVED, second by Ald. Davolos, to approve:
A. Minutes of the December 7, 2020 City Council regular meeting
B. Minutes of December 7, 2020, City Council closed session
C. Minutes of December 7, 2020, Public Works and Infrastructure Committee regular meeting
ROLL CALL VOTE:
Aye: Ald. Davolos, Aschauer, Krischel, Weidner, Wilson, Barry, Goodman, and Anderson
Nay: None MOTION ADOPTED
VI. CONSENT AGENDA – OMNIBUS VOTE
A. Offer second reading and pass ordinance O2020-43, for the levy and assessment of taxes for the Fiscal Year beginning May 1, 2020, and ending April 30, 2021
B. Accept Public Works and Infrastructure Committee recommendation, waive second reading, and pass ordinance O2020-44, amending the Authorized Strength Ordinance to include: temporary part-time Building Inspector, temporary part-time Chief Code Official, and five temporary emergency snowplow driver positions; and authorize the City Administrator to fill these positions along with the vacant Public Works Director position
C. Accept Public Works and Infrastructure Committee recommendation, waive second reading, and approve ordinance O2020-45, authorizing disposal of City owned surplus property utilizing Obenauf Auction Service
D. Accept Mayor Brummel’s recommendation and pass resolution R2020-77, extending the duration of the March 16, 2020, Declaration of Emergency until the adjournment of the next regular, special, or emergency meeting of the City Council
E. Accept staff recommendation and pass resolution R2020-78, approving a memorandum of agreement between the City of Warrenville and IBEW Local 701
F. Accept staff recommendation and pass resolution R2020-79, approving the acceptance of the public improvements and bill of sale for the Stafford Place Subdivision, reducing the Letter of Credit to 10% and placing the project into the two-year maintenance period
Minutes of the December 21, 2020, Regular Council Meeting Page 5 of 7
G. Accept Public Works and Infrastructure Committee recommendation and pass resolution R2020-80, approving the engineering agreement with Engineering Resource Associates, Inc., for the final Phase II engineering design of the Trailhead Project, in the amount of $84,362
H. Accept Public Works and Infrastructure Committee recommendation, and direct staff to work with the City Attorney to create an ordinance approving the waiver of 2021 liquor license renewal fees for 2020 liquor licensees that provide on premise consumption of alcoholic beverages
I. Accept Public Works and Infrastructure Committee recommendation and vote to not fund nor implement the Warrenville Grove Trail Connection Project at this time
J. Accept Public Works and Infrastructure Committee recommendation and vote to not fund nor implement the Maple Hill and Fox Hollow trail connection project at this time, direct staff to continue to apply for grant funding, and direct staff to negotiate a new intergovernmental agreement or easement agreement for the project with the FPDDC when outside grant funding is secured
K. Accept Public Works and Infrastructure Committee recommendation, approve the Public Works Reorganization Plan, and direct staff to create decision packages for the superintendent and crew leader positions for City Council consideration as part of the FY 2022 Budget
L. Accept Public Works and Infrastructure Committee recommendation and approve the extension of the temporary COVID-19 policies through March 31, 2021
M. Accept staff recommendation and approve the waiver of raffle and 24-hour license fees and bond requirements for calendar year 2021 for the organizations included on the 2021 Waiver of License Fees list
N. Receive and file minutes of the Environmental Advisory Commission meeting held on September 15, 2020
O. Receive and file minutes of the Bicyclist and Pedestrian Advisory Commission meeting held on November 10, 2020
P. Receive and file minutes of the Community Relations Task Force meeting held on November 24, 2020
Q. Receive and file minutes of the Plan Commission / Zoning Board of Appeals regular meeting held on December 10, 2020
Minutes of the December 21, 2020, Regular Council Meeting Page 6 of 7
R. Receive and file report of invoices paid up to December 16, 2020, in the amount of $42,263.28
S. Authorize expenditures for invoices due on or before January 4, 2020, in the amount of $143,777.82
T. Receive and file report of Master Debit Card Expenditures for the month of November 2020, in the amount of $9,361.63
ALD WEIDNER MOVED, second by Ald. Davolos, to approve the items on the Consent Agenda.
ROLL CALL VOTE:
Aye: Ald. Barry, Weidner, Krischel, Wilson, Aschauer, Goodman, Anderson, and Davolos
Nay: None MOTION ADOPTED
VII. REGULAR AGENDA
FY 2021 Financial Update and Information
City Administrator Coakley reported that, due to the economic impacts of the ongoing pandemic, staff will continue to focus on City revenues. He noted that property tax revenues are remaining stable. He said sales tax revenue is down 15 percent, and the City’s hotels have been among the most impacted sectors with revenues down by 70 percent.
Finance Director Dahlstrand noted there is a significant reduction in the amusement tax in the Capital Maintenance and Replacement Fund, mainly due to the closing of Main Event and Regal Theater. He said the CMRP has been severely impacted by the loss of revenue from the hotels. But, he said the good news is that Culvers and Thornton’s have had a positive impact in off-setting revenue losses.
City Administrator Coakley said that, due to the closing of Main Event and Regal Theater and the subsequent loss of revenue, expenditure reductions have already been implemented.
Director Dahlstrand reported the City has now received 100 percent, a total of $682,940, in CARES Act Funding reimbursement to the City for COVID-19 related expenditures. He noted that the City has also requested additional funds from DuPage County for COVID 19 related expenses.
Ald. Goodman asked if the funds from the CARES Act have to be spent by the end of the year. Finance Director Dahlstrand, replied that expenditures must be made by December 31, 2020. Funds not distributed would be retained by DuPage County. Additionally, all funds held by DuPage County must be spent in DuPage County.
https://www.warrenville.il.us/AgendaCenter/ViewFile/Minutes/_12212020-936
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