City of Darien Administrative/Finance Committee met Oct. 5.
Here is the minutes provided by the committee:
The Meeting was called to order by Chairwoman/Alderwoman Sullivan at 6:00 pm. Committee members Aldermen Schauer and Gustafson were present. Treasurer and City Administrator Vana were also present.
FYE 20 Audit to Budget Comparison
Staff advised that upon completion of the annual audit the Administrative/Finance Committee reviews a comparison between the FYE 4-30-20 audited numbers and the FYE 4-30-20 estimated numbers included in the FYE 4-30-21 budget. This year’s review included a document containing a detailed sheet on the General and Capital Projects Funds. The General Fund audited fund balance exceeded the estimated balance used in the 4-30-21 budget by $1,291,820. The City Council previously approved the Capital Improvements Plan Guidelines. Section 3 of the guidelines includes direction that any surplus from the general fund, in excess of 3 months operating reserve, will be transferred to the capital projects fund annually. Based on these the Committee unanimously recommended that the City Council approve a transfer of $1,200,000 to the Capital Projects Fund from the General Fund.
Motion to approve the tax levy determination for general and special purposes for Fiscal Year 2020- 2021
Staff advised the draft ordinance requests a general corporate purpose (general fund=$178,888) and special corporate levy (police pension fund=$2,097,211) total of $2,276,099 which represents a 0.00% increase over this year’s non-bond extension $2,276,099. I determined the levy for the police pension fund based on the actuary report conducted on the Police Pension Fund. With respect to the tax levy for Special Service Area #1, we have a plan for maintenance expenses for these wetlands and storm water infrastructure, and the recommended revenue from this levy is proposed to be maintained at $5,000. Additionally, a levy for any outstanding bonds has been filed upon the adoption of the bond ordinances. The 2020 levy amount to pay for the principal and interest on these bonds totals $887,535. Lastly, any bond abatement will be presented in conjunction with our budget review. The Committee unanimously recommended approval of the levy determination and ordinances which:
• Set the City’s 2020 general property tax levy and special corporate tax levy (police pension fund) at $2,276,099.
• Set the City’s 2020 Special Service Area I property tax levy at $5,000.
Janitorial Services Renewal
Staff advised that in 2018, the City of Darien requested bids, which included optional contract extensions. For the past 2 years, Clean Slate has provided janitorial services for the City, including Public Works, Police Department and City Hall and the services have been satisfactory and staff recommends approval of a contract extension. The Committee unanimously recommended approval of a resolution authorizing a contract extension with Clean Slate Inc.
MINUTES – September 8, 2020 - The Committee unanimously approved the minutes.
Adjournment - The meeting adjourned at 6:50 pm.
https://www.darien.il.us/getattachment/6cb3024e-0e08-45fc-b489-19cef1ed9a29/Administrative-Finance-Committee-Meeting-October-5,-2020.aspx
Alerts Sign-up