Du Page County Public Works Committee met Nov. 17.
Here is the minutes provided by the committee:
1. CALL TO ORDER
9:00 AM meeting was called to order by Chair James Healy at 9:00 AM.
2. ROLL CALL
PRESENT: Healy, Krajewski (Remote), Larsen (Remote), Noonan (Remote), Ozog (Remote), Tornatore (Remote)
ABSENT:
2. Chairman's Remarks - Chair Healy
3. PUBLIC COMMENT
Member DeSart and Becky Simon, of The League of Women Voters of DuPage County provided a short presentation representing ideas for the future use of the area currently known as the DuPage Heritage Gallery, located in the JTK Administration Building. They plan to partner with the NAACP and the many history museums of DuPage County to provide new exhibits that offer a fresh voice and add new stories that reflect the diversity of DuPage County.
4. APPROVAL OF MINUTES
A. Public Works Committee - Regular Meeting - Oct 20, 2020 9:00 AM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Brian J. Krajewski, District 3
SECONDER: Sean T. Noonan, Vice Chair
AYES: Healy, Krajewski, Larsen, Noonan, Ozog, Tornatore
5. BUDGET TRANSFERS
The motion was to combine and approve the Budget Transfers as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Brian J. Krajewski, District 3
SECONDER: Robert L. Larsen, District 6
AYES: Healy, Krajewski, Larsen, Noonan, Ozog, Tornatore
A. Budget Transfers -- Public Works - $181,840 - Transfer needed for wearing apparel for summer employees, energy evaluation, electrical infrastructure project, and tanker trailer equipment.
B. Budget Transfers -- Public Works - $16,430 - Budget transfer needed for temporary salaries, IT equipment, water tower washing, bond principal payments.
C. Budget Transfers -- Facilities Management – transfer of $60,000 is requested for Equipment Parts to cover the cost of miscellaneous Johnson Control Parts for the HVAC system controls for various campus buildings.
6. CONSENT ITEMS
The motion was to combine and approve the Consent Items and Claims Report as presented.
A. Consent Item -- Golf Acquisition Group, LLC dba Golf Construction – Contract Extension to August 30, 2021, is necessary to complete the priority repairs at the 479 & 509 Parking Structures, no change to contract total.
RESULT: APPROVED [UNANIMOUS]
MOVER: Brian J. Krajewski, District 3
SECONDER: Sean T. Noonan, Vice Chair
AYES: Healy, Krajewski, Larsen, Noonan, Ozog, Tornatore
7. CLAIMS REPORT
A. Payment of Claims -- Public Works and Facilities Management
RESULT: APPROVED [UNANIMOUS]
MOVER: Brian J. Krajewski, District 3
SECONDER: Sean T. Noonan, Vice Chair
AYES: Healy, Krajewski, Larsen, Noonan, Ozog, Tornatore
8. INTERGOVERNMENTAL AGREEMENT
The motion was to combine and approve the Intergovernmental Agreements as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T. Noonan, Vice Chair
SECONDER: Brian J. Krajewski, District 3
AYES: Healy, Krajewski, Larsen, Noonan, Ozog, Tornatore
A. FM-R-0652-20 RESOLUTION -- First Amendment to Resolution DC-0002-08, Intergovernmental Agreement between the Wheaton Park District and the County of DuPage, for the occupancy and maintenance of the DuPage County Historical Museum, to amend the Agreement to modify certain aspects of the compensation and annual reporting requirements.
B. FM-R-0653-20 RESOLUTION -- First Amendment to Intergovernmental Agreement between the Wheaton Park District and the County of DuPage, for the DuPage County Historical Museum Repair Project, to amend their Intergovernmental Agreement in order to address the remaining work components and expenses from the original Project proposal and to modify the Project proposal to include additional work items that will be paid for using State Grant funding (subject to IDNR conditions, certifications and/or approvals).
9. SOLE SOURCE
A. PW-P-0322-20 Recommendation for the approval of a contract to Gardner Denver Nash LLC c/o Process Controls Corp, for parts and repair services for the Nash Mixing Compressor at the Woodridge Greene Valley Treatment Facility for a four (4) year period November 24, 2020 through November 30, 2024, for a total amount not to exceed $60,000, per 55 *ILCS 5/5-1022 "Competitive Bids " (c) not suitable for competitive bids - Sole Source
RESULT: APPROVED [UNANIMOUS]
MOVER: Brian J. Krajewski, District 3
SECONDER: Robert L. Larsen, District 6
AYES: Healy, Krajewski, Larsen, Noonan, Ozog, Tornatore
10. BID AWARD
The motion was to combine and approve the Bid Awards as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Mary Ozog, District 4
SECONDER: Sean T. Noonan, Vice Chair
AYES: Healy, Krajewski, Larsen, Noonan, Ozog, Tornatore
A. 2020-266 Recommendation for the approval of a contract to Warehouse Direct , Inc., for repair parts for janitorial cleaning equipment and Host cleaning products, for Facilities Management, for the two-year period November 18, 2020 through November 17, 2022 for a total contract amount not to exceed $25,000, per lowest responsible bid #20-095-FM.
B. PW-P-0323-20 Recommendation for the approval of a contract to Joseph J. Henderson & Son, Inc., for Rehabilitation of the Nordic Wastewater Treatment Facility, for Public Works, for the period November 26, 2020 through November 30, 2022, for a contract total amount not to exceed $9,933,000, per lowest responsible bid #20-073-PW
C. FM-P-0002-20 Recommendation for the approval of a contract to Valdes Supply, to furnish and deliver restroom tissue and paper towels to the Judicial Office Facility, JTK Administration Building and the Jail on a monthly basis, and as needed for the Power Plant, Children’s Center, Office of Emergency Management, and the Coroner’s Office, for Facilities Management, for the two-year period December 1, 2020 through November 30, 2022, for a total contract amount not to exceed $169,020.96, per lowest responsible bid #20-122-FM.
11. CONTRACT INCREASE
The motion was to combine and approve the Contract Increases as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T. Noonan, Vice Chair
SECONDER: Brian J. Krajewski, District 3
AYES: Healy, Krajewski, Larsen, Noonan, Ozog, Tornatore
A. PW-CO-0030-20 Recommendation for the approval of the Amendment to Resolution PW-P-0167-20, issued to Waste Management, due to needed additional funds for disposal of refuse and grit waste at the Vactor Station due to an increase in usage, for Public Works, to increase the contract in the amount of $22,000, taking the original contract amount of $40,817.43, and resulting in an amended contract total amount not to exceed $62,817.43, an increase of 53.90%.
B. PW-CO-0031-20 Recommendation for the approval of the Amendment to Resolution PW-P-0259-19, issued to Polydyne, Inc., to provide additional polymer needed for sludge de-watering and solids thickening at the treatment facilities due to a wet spring and belt press operations, for Public Works, to increase the contract in the amount of $36,000, taking the original contract amount of $174,452.85, and resulting in an amended contract total amount not to exceed $210,452.85, an increase of 20.64%
C. FM-CO-0032-20 Recommendation for the approval of a change order to contract 4715- 0001 SERV, issued to Wight Construction Services, Inc., to extend the contract expiration date from April 30, 2021 to August 31, 2021; to add the following Capital projects to the Scope of Work, Systecon Controls System Replacement and Cooling Tower Rehabilitation for the Power Plant and Battery Backup install for the JTK Administration Building; and to increase the contract for these capital projects by adding line 2, Infrastructure Building Improvement 6000-1220-54010 for $589,431, resulting in a new amended contract total amount not to exceed $21,289,431, an increase of 2.85%.
12. ACTION ITEMS
The motion was to combine and approve Action Items A through E as presented.
A. FM-R-0654-20 RESOLUTION -- Recommendation for the approval of an Agreement between the County of DuPage, Illinois and Family Shelter Service, Inc. for lease of space at The Henry J. Hyde Judicial Office Facility, for Facilities Management, for the two-year period of December 1, 2020 through November 30, 2022 for an annual amount not to exceed $1.00.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T. Noonan, Vice Chair
SECONDER: Brian J. Krajewski, District 3
AYES: Healy, Krajewski, Larsen, Noonan, Ozog, Tornatore
B. FM-R-0655-20 RESOLUTION -- Recommendation for the approval of an Agreement between the County of DuPage, Illinois and CASA of DuPage County, Inc. for lease of space at The Henry J. Hyde Judicial Office Facility, for Facilities Management, for the two-year period of December 1, 2020 through November 30, 2022 for an annual amount not to exceed $1.00.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T. Noonan, Vice Chair
SECONDER: Brian J. Krajewski, District 3
AYES: Healy, Krajewski, Larsen, Noonan, Ozog, Tornatore
C. FM-R-0656-20 RESOLUTION -- First Amendment to Resolution CB-0104-98, to end the Lease Agreement between the County of DuPage and the DuPage County Heritage Gallery, Inc. This lease was for display space at the JTK Administration Building.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T. Noonan, Vice Chair
SECONDER: Brian J. Krajewski, District 3
AYES: Healy, Krajewski, Larsen, Noonan, Ozog, Tornatore
D. FM-CO-0033-20 AMENDMENT to Resolution FM-P-0127-18, (Contract 3183-0001 SERV), issued to the Alexander Bradley Burns American Legion Post #80 (ABB Post 80) on behalf of the Eighteenth Judicial Court Circuit, for the lease of property for use as courtroom facilities, for Facilities Management, for a change order to change the contract expiration date of February 28, 2023 to February 28, 2021 and decrease the contract amount by $280,000, taking the original contract amount of $551,095, and resulting in an amended contract amount not to exceed $271,095, a decrease of -50.81%.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T. Noonan, Vice Chair
SECONDER: Brian J. Krajewski, District 3
AYES: Healy, Krajewski, Larsen, Noonan, Ozog, Tornatore
E. FM-R-0657-20 RESOLUTION -- Recommendation for the approval of an Agreement between the County of DuPage, Illinois and the Administrative Office of the Illinois Courts, for lease of space at the Henry J. Hyde Judicial Office Facility, for the Mandatory Arbitration Center for the 18th Judicial Circuit, for Facilities Management, for the four
year period of December 1, 2020 through November 30, 2024. The total rental fee to be collected over the term of the lease agreement shall be $186,180.96.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T. Noonan, Vice Chair
SECONDER: Brian J. Krajewski, District 3
AYES: Healy, Krajewski, Larsen, Noonan, Ozog, Tornatore
F. Action Item -- Open Credit Accounts - Approval
RESULT: APPROVED [UNANIMOUS]
MOVER: Brian J. Krajewski, District 3
SECONDER: Sean T. Noonan, Vice Chair
AYES: Healy, Krajewski, Larsen, Noonan, Ozog, Tornatore
13. OLD BUSINESS
Director of Public Works and Operations Kottmeyer thanked Members Larsen and Noonan and Chairman Healy for their service and all they have done for DuPage County, for their huge support of Public Works and Facilities Management projects and for the many accomplishments of the Public Works Committee.
Member Larsen stated that he has not seen a better example of the forward thinking of the Public Works Committee, the good government practiced, environmentally and meeting the needs of the community. He thanked Chairman Healy for the countless hours he devoted to providing more productivity with less money.
Chairman Healy thanked the County Staff for being there, for listening to his ideas, for changing their focus from projects needed in the next one to three years to projects that need to be done in five to twenty years. Also, for the innovative thinking that developed into the Vactor Station. He spoke to the remaining Board Members and encouraged them to continue to look for innovative
ideas and to build a good working relationship with Staff.
14. NEW BUSINESS
15. ADJOURNMENT
There being no further business, the meeting adjourned at 9:35 AM.
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