Du Page County Public Works Committee met Sept. 1.
Here is the minutes provided by the committee:
1. CALL TO ORDER
9:00 AM meeting was called to order by Chair James Healy at 9:00 AM.
2. ROLL CALL
PRESENT: Healy, Krajewski (Remote), Larsen, Noonan, Ozog (Remote), Tornatore
ABSENT:
Chairman's Remarks - Chair Healy
3. PUBLIC COMMENT
4. APPROVAL OF MINUTES
A. Public Works Committee - Regular Meeting - Aug 18, 2020 9:00 AM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Robert L. Larsen, District 6
SECONDER: Sean T. Noonan, Vice Chair
AYES: Healy, Krajewski, Larsen, Noonan, Ozog, Tornatore
5. BUDGET TRANSFERS
The motion was to combine and approve the Budget Transfers as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sam Tornatore, District 1
SECONDER: Robert L. Larsen, District 6
AYES: Healy, Krajewski, Larsen, Noonan, Ozog, Tornatore
A. Budget Transfers -- Public Works - $138,200 - Budget transfer needed for clothing, equipment, supplies, energy evaluation, and pump gearbox.
B. Budget Transfers -- Public Works - $205,292 - Budget transfer needed for vehicle repair/maintenance, building improvements and printing
C. Budget Transfers -- Public Works - $34,800- Budget transfer needed for equipment, engineering, soil disposal and repair/maintenance.
6. CLAIMS REPORT
A. Payment of Claims -- Public Works and Facilities Management
RESULT: APPROVED [UNANIMOUS]
MOVER: Mary Ozog, District 4
SECONDER: Robert L. Larsen, District 6
AYES: Healy, Krajewski, Larsen, Noonan, Ozog, Tornatore
7. BID AWARD
A. PW-P-0230-20 Recommendation for the approval of a contract , for to Polydyne, Inc., to supply polymer for the Woodridge and Knollwood Wastewater Treatment Facilities, for Public Works, for the period November 1, 2020 through October 31, 2021, for a contract total amount not to exceed $174,452.85, per renewal option under bid award #19-077-
PW, first of three possible renewals
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert L. Larsen, District 6
SECONDER: Sean T. Noonan, Vice Chair
AYES: Healy, Krajewski, Larsen, Noonan, Ozog, Tornatore
8. BID RENEWAL
A. FM-P-0231-20 Recommendation for the approval of a contract to Commercial Electronic Systems, Inc., for preventive maintenance, testing and repair of the Edwards Systems Technology Fire Panels for the County campus, for Facilities Management, for the period November 23, 2020 through November 22, 2021, for a contract total amount not to exceed $77,030, per renewal option under bid award #17-172-BF, third and final option to renew.
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert L. Larsen, District 6
SECONDER: Sean T. Noonan, Vice Chair
AYES: Healy, Krajewski, Larsen, Noonan, Ozog, Tornatore
9. ACTION ITEMS
The motion was to combine and approve the Action Items as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert L. Larsen, District 6
SECONDER: Sean T. Noonan, Vice Chair
AYES: Healy, Krajewski, Larsen, Noonan, Ozog, Tornatore
A. Action Item -- Approval to enter into a Professional Services Agreement with CBRE for commercial lease.
B. 2020-227 Recommendation for the approval of a contract to Sound, Inc., for the purchase of equipment for installation of a audio/visual system for the classroom at the Woodridge Greene Valley Wastewater Treatment Facility to allow staff the ability to have remote visual meetings, for a total contract not to exceed $10,490, per proposal dated July 30, 2020, per 55 ILCS 5/5-1022 'Competitive Bids' (d) IT/Telecom purchases under $35,000. (COVID ITEM)
C. 2020-228 Recommendation for the approval of a contract to the City of Wheaton, to provide fire alarm monitoring services for the County campus, for Facilities Management, for the period October 1, 2020 through June 30, 2021, for a contract total amount not to exceed $15,300, per 55 ILCS 5/5-1022 (c) (Not suitable for competitive bids – public utility)
10. INFORMATIONAL
A. Action Item -- Ratification of an Emergency Procurement to Grundfos CBS, Inc., for the replacement of one failed submersible sewage pump that is not repairable at the Burr Ridge lift station, in the amount of $5,706. Emergency Procurement per 55 ILCS 5-1022 based upon being necessary to ensure public health and safety to the residences.
RESULT: ACCEPTED AND PLACED ON FILE [UNANIMOUS]
MOVER: Sean T. Noonan, Vice Chair
SECONDER: Robert L. Larsen, District 6
AYES: Healy, Krajewski, Larsen, Noonan, Ozog, Tornatore
11. OLD BUSINESS
12. NEW BUSINESS
Deputy Director Harbaugh addressed the committee regarding the window washing contract which has been on hold due to Covid and budget cuts. This contract is usually around 15,000 a year. Staff would like to scale back as much as possible and only have it done when absolutely necessary. Moving forward next year, we would like to try every year and a half.
Committee did not object to his request.
13. ADJOURNMENT
There being no further business, the meeting was adjourned at 9:15 AM
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