Du Page County CDC-Executive Committee met Sept. 1.
Here is the minutes provided by the committee:
1. CALL TO ORDER
11:05 AM meeting was called to order by Vice Chairperson Sheila Rutledge at 11:16 AM.
11:05 AM OR IMMEDIATELY FOLLOWING HOME ADVISORY GROUP
2. ROLL CALL
PRESENT: Bastian (Remote), Chaplin (Remote), Crandall (Remote), DeSart (Remote), Heniff (Remote), Ozog (Remote), Renehan (Remote), Rutledge, Selmon (Remote)
ABSENT: Arguilles, Chassee, Page
Staff Present: Mary Keating, Community Services Director; David McDermott, Community Development Administrator; Christine Pedersen, Senior Accountant/Community Services Manager (Remote); Julie Hamlin, Community Development Manager (Remote); Anna Sitton, Senior Housing and Community Development Planner (Remote); Janna Divito, Housing and Community Development Planner (Remote); Harrison Martin O’Brien, Housing and Community Development Planner; Tom Schwertman, Housing and Community Development Planner (Remote); Michael Walker, Housing and Community Development Planner (Remote); Hayley Woodbridge, Housing and Community Development Planner (Remote), and Lisa Thurman, Principal Account Clerk (Remote).
State’s Attorney - Katherine Fahy (Remote).
3. PUBLIC COMMENT
There was no public comment.
4. APPROVAL OF MINUTES
A. CDC - Executive Committee - Regular Meeting - Aug 4, 2020 11:05 AM
There were no questions, comments or changes.
On a Roll Call Vote, the August 4, 2020 Minutes were approved.
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Dawn DeSart, District 5
SECONDER: Elizabeth Chaplin, District 2
AYES: Bastian, Chaplin, Crandall, DeSart, Heniff, Ozog, Renehan, Rutledge, Selmon ABSENT: Arguilles, Chassee, Page
5. COMMITTEE VOTE REQUIRED
A. Action Item -- Recommendation for a 5th Modification, 5th Time Extension of a Community Development Block Grant-Disaster Recovery (CDBG-DR) Agreement, Project Number CDBG-DR-13(c), with the Village of Glendale Heights – Outfall Dredging and Desilting - Extending the Project Completion Date through March 31, 2021.
There were no questions or comments.
On a Roll Call Vote, all Ayes, the motion passed.
RESULT: APPROVED [UNANIMOUS]
MOVER: Ashley Selmon, District 1
SECONDER: Elizabeth Chaplin, District 2
AYES: Bastian, Chaplin, Crandall, DeSart, Heniff, Ozog, Renehan, Rutledge, Selmon ABSENT: Arguilles, Chassee, Page
B. Action Item -- Recommendation for Approval of the 1st Revision to the Occupancy Rights under the Violence Against Women Act (VAWA) Policy.
There was no discussion.
On a Roll Call Vote, all Ayes, the motion was approved.
RESULT: APPROVED [UNANIMOUS]
MOVER: Elizabeth Chaplin, District 2
SECONDER: Ashley Selmon, District 1
AYES: Bastian, Chaplin, Crandall, DeSart, Heniff, Ozog, Renehan, Rutledge, Selmon ABSENT: Arguilles, Chassee, Page
C. Action Item -- Recommendation for Approval of the 3rd Revision to the Leasehold Improvement Policy and the 4th Revision to the Liens-Early Release and Transfer of Liens Policy.
McDermott explained that these policy revisions affect the capital projects with the County's nonprofit partners. The policies are in place to ensure continued use of the property for the purposes the funds were originally given. The Federal requirement is for five years. This policy change aligns with the Federal requirement. In the past, the County has chosen to add additional years. It may still be done on a case-by-case basis. It may be appropriate in certain situations to have a longer compliance period.
Rutledge asked if it would be a committee action to extend the compliance period past the five years. Keating said yes. If an organization applied for funding, and circumstances were such that the County felt it made more sense to put an additional continued use period on it, this would be done under the recommendation for the agreement. This removes the automatic 20-year requirement.
There were no other comments.
On a Roll Call Vote, all Ayes, the motion passed.
RESULT: APPROVED [UNANIMOUS]
MOVER: Elizabeth Chaplin, District 2
SECONDER: Ashley Selmon, District 1
AYES: Bastian, Chaplin, Crandall, DeSart, Heniff, Ozog, Renehan, Rutledge, Selmon ABSENT: Arguilles, Chassee, Page
6. OTHER BUSINESS
McDermott brought two items to the attention of the committee. The first was for project CD19- 12 Childserv. Last month an agreement modification was presented to the Committee with a completion date of May 31, 2021. It should have been July 31, 2021. This error was corrected before it went to County Board for final approval.
The second item was directed to the municipal partners. The Department will be looking for assistance from the municipal members to ensure that billing for existing, ongoing projects happen.
The Department is behind where it needs to be on Community Development Block Grant (CDBG) spending. This is one of the items HUD (Department of Housing and Urban Development) looks at very closely: where the County is at relative to the spending goals.
Currently, there are seven projects underway, that have not yet billed for any work already performed. McDemott will be reaching out to the municipal partners to ask for assistance in helping the department get items billed. It is important to all, because if timeliness goals are not met, HUD takes funding away, which means less money to be awarded.
Selmon said that last year, there was a timeliness issue and if the County was being closely scrutinized. McDermott said yes, if the County does not meet the timeliness ratio for a second time, HUD policy is for funding to be removed. McDermott went on further to say that HUD has been hedging slightly on following through on this policy due to the COVID situation. They might not enforce it to the fullest extent. The County would certainly be in a much better position if the County meets the requirement and not have to ask for that special condition.
Keating said that the Department has been closely tracking any projects where work has been delayed due to COVID. Two projects had been delayed, the Care Center and the Almost Home Kids. For other projects, there is no reason for them to be delayed.
There was no other business.
7. ADJOURNMENT
Selmon made the motion, seconded by Chaplin, to adjourn at 11:25 am.
On a Roll Call Vote, all Ayes, the meeting adjourned.
8. NEXT MEETING DATE - OCTOBER 6, 2020
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