Du Page County Finance Committee met Aug. 25.
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT
4. CHAIRMAN'S REMARKS - CHAIR LARSEN
5. PRESENTATION/DISCUSSION
A. Discussion -- Recorder Document Storage Fund and County GIS Fund
B. CARES Act Allocation Update - Jeff Martynowicz
C. CARES Act Funding Requests
1. Low Income/School District Internet Access
2. Discussion -- Possible CARES funding for Expanded Access to Seasonal Influenza Vaccinations
3. Discussion -- Recommendation for the approval of using COVID contingency funds to support environmental projects in the amount of $170,000.00 (COVID ITEM)
4. Other Pending Future Requests
6. BUDGET PRESENTATIONS
A. Regional Office of Education
B. DuPage County Sheriff's Office
7. APPROVAL OF MINUTES
A. Finance Committee - Regular Meeting - Tuesday August 11th, 2020
8. BUDGET TRANSFERS
A. FI-R-0474-20 RESOLUTION -- Budget Transfers 08-25-2020 Budget Transfers Various Companies and Accounting Units
9. PROCUREMENT REQUISITIONS
A. Finance - Larsen
1. 2020-225 Recommendation for the renewal of a contract purchase order to Signal 88 Arlington Heights for security services patrol tour for Elmhurst Quarry. This contract covers the period of April 14, 2020 to April 13, 2021 for Stormwater/Tort Liability, for a contract total amount not to exceed $9,725.58, per low quote 18-048-JM (first renewal).
B. Economic Development - Elliott
1. ED-CO-0021-20 Awarding Resolution to AT &T Government, Education & Healthcare Solutions for Purchase of Telecommunication Services, $32,000
C. Health & Human Services - Tornatore
1. HHS-P-0220-20 Recommendation for the approval to Kronos, Inc., for software support services for the Kronos Automated Time and Attendance System and Knowledge Pass (educational services subscription) and Workforce Teletime IP V8, for the DuPage Care Center, for the period September 9, 2020 through September 27, 2021, for a contract total amount not to exceed $34,873.38, per 55 ILCS 5/5-1022 Competitive Bids (d) IT/Telecom purchases under $35,000.00
2. HHS-P-0221-20 Recommendation for the approval of a contract to Kronos, Inc., for software upgrade to Kronos to 8V, and complete the Flash Free version to html conversion, for the DuPage Care Center, for the period August 26, 2020 through December 31, 2020, for a contract total not to exceed $39,780.00, per Sole Source.
3. HHS-P-0222-20 Recommendation for the approval of a contract to Excel Electric, Inc., for electrical upgrades, Phase II, replacement of medium and low voltage electrical distribution equipment, for the DuPage Care Center, for the period August 25, 2020 through August 24, 2021, for a contract total amount not to exceed $759,000.00, per lowest, most responsive Bid #20-070-FM. CDBG grant will reimburse $400,000.00 and $90,215.00 of remaining CDBG Grant from water heater replacement project. (Public Works Committee Informational only)
4. HHS-P-0223-20 Recommendation for the approval of a contract purchase order to Symbria Rehab, Inc., for Physical, Occupational, Speech and Respiratory Therapy and Consulting Services for the residents at DuPage Care Center, for the period November 1, 2020 through October 31, 2021, for a contract total amount not to exceed $1,200,000.00, per Proposal #P17-119-GV, per third and final renewal option under Proposal P17-119-GV.
D. Judicial/Public Safety - Eckhoff
1. JPS-P-0226-20 Recommendation for the approval of a contract to Ray O'Herron for 24 ea- Ballistic Vest Packages, Shoulder Armor Inserts and Ballistic Bicep Protection for a contract total not to exceed $69,600.00, lowest responsible bid # 20-041-SHF
2. JPS-P-0228-20 Recommendation for the approval for a contract purchase order to WatchGuard, Inc. for the purchase of the 4RE In-Car Video System, for the DuPage County Sheriff's Office, for a contract total amount not to exceed $80,600.00. In conjunction with the Government Joint Purchasing Act 30 ILCS 525/2
3. JPS-CO-0020-20 Change Order Sentinel LLC JPS-P-0263A-19 – Amendment to Resolution – JPS-P-0263A-19 service agreement # 4115-0001 SERV issued to Sentinel Offender Services LLC to provide GPS device or electronic monitoring services to juveniles, indigent adult offenders and their victims, for DuPage County Probation & Court Services, covering the period of October 1, 2019 through September 30, 2020, to increase the contract amount by $52,000.00, resulting in an amended contract total amount not to exceed $132,000.00, an increase of 65.00% (COVID ITEM).
4. Action Item -- Recommendation for the approval of a contract to Currie Motors Frankfort, for the purchase of one (1) 2020 Ford Escape 4dr AWD SE for the State's Attorney, for a contract total not to exceed $24,688.00. Per Suburban Purchasing Cooperative Contract #165.
E. Legislative - Elliott
1. LEG-P-0216-20 Recommendation for the approval of a County Contract to BGR Government Affairs, LLC, to provide Consulting Services as Lobbyists representing DuPage County before the U.S. Congress and the Federal Executive Branch for DuPage County’s Division of Transportation, Stormwater Management and all other County departments and agencies. This contract covers the period of September 1, 2020 through August 31, 2021 for County Board, for a contract total amount not to exceed $80,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2- 300.4-108 (1) (b)
2. LEG-P-0217-20 Recommendation for the approval of a County Contract to Roger C. Marquardt and Company, Inc., to provide Consulting Services as Lobbyists representing DuPage County before the Illinois General Assembly and State Executive Branch. This contract covers the period of September 15, 2020 through September 14, 2021 for County Board, for a contract total amount not to exceed $90,000. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b)
3. LEG-P-0218-20 Recommendation for the approval of a County Contract to Raucci & Sullivan Strategies, LLC, to provide Consulting Services as Lobbyists representing DuPage County before the Illinois General Assembly and State Executive Branch. This contract covers the period of September 1, 2020 through August 31, 2021 for County Board, for a contract total amount not to exceed $50,000. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b)
F. Public Works - Healy
1. PW-P-0224-20 Recommendation for the approval of a contract to Allied Waterproofing, Inc., for vehicular traffic deck coating system, for Public Works, for the period August 25, 2020 through November 30, 2020, for a total contract amount not to exceed $45,200, per lowest responsible bid #20-005-PW
2. PW-P-0225-20 Agreement between the County of DuPage, Illinois and Donahue & Associates, Inc., for Cares Act Funded Professional Design-Build Services to upgrade SCADA Systems for the County's waterworks, sanitary sewer systems, stormwater management and flood control facilities, for the period August 25, 2020 through November 30, 2022, for a total contract amount not to exceed $3,200,000, Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq. (COVID ITEM)
3. Change Order -- Amendment to Resolution PW-P-0170-19, issued to Rempe Sharpe & Associates, Inc., for On-Call Professional Engineering Services, to increase the contract in the amount of $20,000 for services related to the 479 and 509 Parking Structure Repairs project, for Facilities Management, taking the original contract amount of $90,000 and resulting in an amended contract total amount not to exceed $110,000, an increase of 22.22%.
G. Technology - Hart (Contingent Upon Parent Committee Approval)
1. TE-P-0227-20 Recommendation for the approval of a contract purchase order to SHI International Corp, to enter into an Enterprise Term License Agreement with Adobe Systems Incorporated for Adobe software licensing for use by DuPage County and the Forest Preserve District of DuPage County, for the period of November 10, 2019 through November 9, 2020, for Information Technology, for a contract total of $202,436.10. Contract pricing pursuant to the National Joint Powers Alliance / Sourcewell Contract #081419-SHI cooperative purchasing agreement, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act". Adobe Sign licensing is being added to this agreement, allowing staff to utilize digital signatures during COVID. Pricing was also obtained from CDWG using the National IPA contract and Insight using the Omni Partners contract. SHI was the lowest cost. (The Adobe Sign portion of this contract is a COVID expense.)
H. Transportation - Puchalski
1. Change Order -- DT-P-0161A-20 – Amendment to Resolution DT-P-0161-20 issued to Christopher B. Burke Engineering, Ltd., for Professional Pre-Phase I Engineering Services for improvements along the East Branch DuPage River Greenway Trail, from the Great Western Trail to Butterfield Road, Section 19-00002-07-BT, to extend the contract completion date and increase the funding in the amount $141,996.96, resulting in an amended contract total amount of $347,243.27, an increase of 69.18% (County to be reimbursed up to 100%).
10. FINANCE RESOLUTIONS
A. FI-R-0455-20 RESOLUTION -- Acceptance & Appropriation of The Illinois Department of Human Services Emergency Solutions Grant PY21, Inter-Governmental Agreement No. FCSZH03761, Company 5000 - Accounting Unit 1695, $50,683.
B. FI-R-0466-20 RESOLUTION -- Acceptance and Appropriation of the Victims of Crime Act - Child Advocacy Center Services Program Grant PY21, Agreement No. 218003, Company 5000 - Accounting Unit 6600, $100,630
C. FI-R-0463-20 RESOLUTION -- Acceptance and Appropriation of Addition Funding for the Illinois Department of Commerce and Economic Opportunity Trade Adjustment Assistance Grant PY18, Inter-Governmental Agreement No. 18-661006, Company 5000- Accounting Unit 2840, $119,433
D. FI-R-0470-20 RESOLUTION -- Placing Names on Payroll
E. FI-R-0471-20 RESOLUTION -- Approval of issuance of payments to small businesses and independent contractors through the Small Business Relief Grant Fund Program administered by Choose DuPage in the amount of $371,961.00 (COVID ITEM)
F. FI-R-0472-20 RESOLUTION -- Approval of Media Purchase and Expenses for the DuPage County COVID-19 Tourism Promotion & Business Attraction Program (COVID ITEM)
G. FI-R-0475-20 RESOLUTION -- Temporary Revision and Revision to Personnel Policy
Manual, 5.4-Sick Time (COVID ITEM)
H. FI-R-0476-20 RESOLUTION -- Ratification of Emergency Procurement of Goods and
Services. Total amount $127,567.50 (COVID ITEM)
I. FI-R-0468-20 RESOLUTION -- Authorization of Memorandum of Agreement With The International Union of Operation Engineers, Local 150 Division of Transportation Employees (COVID ITEM)
J. FI-R-0467-20 RESOLUTION -- Authorization of Memorandum of Agreement With The International Union of Operation Engineers, Local 150 Public Works Employees (COVID ITEM)
K. FI-R-0477-20 RESOLUTION -- Recommendation for a revision to the Annual Appropriation Ordinance for DuPage Board of Health Operations in the amount of $45,905,792 (COVID ITEM)
L. FI-R-0478-20 RESOLUTION -- Intergovernmental Agreement between the County of DuPage and the DuPage Regional Office of Education for the reimbursement of eligible COVID-19 expenses (COVID ITEM)
M. FI-R-0479-20 RESOLUTION -- Awarding resolution issued to the DuPage Regional Office of Education for the reimbursement of eligible COVID-19 expenses (COVID ITEM)
N. FI-R-0480-20 RESOLUTION -- Recommendation for the approval of a payment to the DuPage County Health Department for the reimbursement of COVID-19 eligible expenses from the CRF Fund for a total amount of $570,431.07 (COVID ITEM)
11. INFORMATIONAL
A. Payment of Claims
1. Payment of Claims -- 08/11/2020 Paylist
2. Payment of Claims -- 08/14/2020 Paylist
3. Payment of Claims -- 08/18/2020 Paylist
4. Payment of Claims -- 08/21/2020 Paylist
B. Wire Transfers
1. Wire Transfers -- 08/06/2020 Wire Transfer
C. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN 064-20 - Northeastern Illinois Area Agency on Aging - U.S. Department of Health and Human Services - Aging Case Coordination Unit Grants PY21 -Community Services - $5,381,704
2. Grant Proposal Notifications -- GPN 063-20: Workforce Innovation & Opportunity National Dislocated Worker Grant - Employment Recovery PY20 - Illinois Department of Commerce and Economic Opportunity - U.S. Department of Labor - Human Resources, Workforce Development Division - $528,000.00
3. Grant Proposal Notifications -- GPN 062-20 DNA Capacity Enhancement for Backlog Reduction (CEBR) Program Grant - U.S. Dept. of Justice - Bureau of Justice Assistance - DuPage County Forensic Science Center - $340,696
12. OLD BUSINESS
13. NEW BUSINESS
14. ADJOURNMENT
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=9076&Inline=True
Alerts Sign-up