Du Page County Finance Committee met July 14.
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT
4. CHAIRMAN'S REMARKS - CHAIR LARSEN
5. APPROVAL OF MINUTES
A. Finance Committee - Special Call - Tuesday June 16th, 2020
B. Finance Committee - Regular Meeting - Tuesday June 23rd, 2020
6. BUDGET TRANSFERS
A. FI-R-0415-20 RESOLUTION -- Budget Transfers 7-14-20 Budget Transfers Various Companies and Accounting Units
7. PROCUREMENT REQUISITIONS
A. Finance - Larsen
1. FI-CO-0017-20 Recommendation for approval of an amendment to Resolution 19-20- 378, for purchase order number 2081-0001 SERV, for Change Order number seven (7), for a contract issued to Laner Muchin, LTD, to provide additional professional legal services for tort liability employee practice liability cases, to increase the contract in the amount of $50,000.00, resulting in an amended contract total amount of $175,000.00, an increase of 40.00% for Change Order number seven (7) and resulting in a cumulative increase of 1,066.67%
2. FI-P-0191-20 Recommendation for the approval of a contract to Guidehouse Inc. to provide financial services in response to the COVID-19 pandemic, for the Finance Department, for the period of August 1, 2020 through January 31, 2021, for a contract total amount not to exceed $200,000.00, per most qualified request for proposal #20- 077-FIN
3. FI-P-0194-20 Recommendation for the approval of a contract with Runbeck Election Services, Inc., to provide printing equipment, software, maintenance, and support services for the Vote by Mail program in response to the COVID-19 pandemic, for the County Clerk’s Office, for a contract total amount not to exceed $60,500.00, per the most qualified request for proposal #20-063-CC
B. Animal Services - Krajewski (Contingent Upon Parent Committee Approval)
1. AS-P-0190-20 Recommendation for the approval of a contract to Butler Animal Health Holding Company, LLC, for the purchase of veterinary pharmaceuticals and medical supplies, for the DuPage County Animal Services, for the period August 16, 2020 through August 15, 2021, for a contract not to exceed $82,000.00, per low bid #118-053-JM, second of two (2) options to renew
C. Development - Tornatore
1. DC-R-0419-20 RESOLUTION -- DC-P-0174-20 - Rescission of contract 20-059-BZ to SAFEBuilt Illinois LLC, in the amount of $40,000, approved by the County Board on the 23rd day of June, 2020.
2. DC-P-0193-20 Recommendation for the approval of a contract purchase order to SAFEBuilt, LLC, for professional services to perform building & plumbing plan reviews, and building inspections on an "As-needed" basis, in unincorporated DuPage County, for the period July 1, 2020 through November 30, 2021, for Building & Zoning, for a contract total amount not to exceed $125,000; per RFP#20-059-BZ. This contract is subject to two (2) additional twelve (12) month renewal periods provided there is no change in the terms, conditions, specifications and hourly rate, and provided that such renewals are mutually agreed to by both parties. In no event shall the term plus renewals exceed four (4) years
3. DC-P-0192-20 Recommendation for the approval of a contract purchase order to TPI Building Code Consultants, Inc, for professional services to perform building & plumbing plan reviews, and building inspections on an "As-needed" basis, in unincorporated DuPage County, for the period July 1, 2020 through November 30, 2021, for Building & Zoning, for a contract total amount not to exceed $50,000; per RFP#20-059-BZ. This contract is subject to two (2) additional twelve (12) month renewal periods provided there is no change in the terms, conditions, specifications and hourly rate, and provided that such renewals are mutually agreed to by both parties. In no event shall the term plus renewals exceed four (4) years
D. Health & Human Services - DiCianni
1. Change Order -- HHS-P-0047A-20 - Amendment to Resolution HHS-P-0047-20 (County Sub-grantee Contract 4426-0001 SERV) Issued to Catholic Charities Hope House to assist 80 homeless residents with temporary housing and case management services and support the Back to School Fair, as well as provide re-housing assistance, hotel expenses, food, and other basic needs items due to the COVID-19 pandemic, under the Community Services Block Grant for the period of January 1, 2020 through December 31, 2020, to increase contract by $85,000, resulting in an amended contract total of $145,000 an increase of 141.67%. (COVID ITEM)
2. HHS-P-0185-20 Recommendation for the approval of a contract to The American Bottling Company dba Dr. Pepper Snapple Group, for canned and bottled beverages for the cafes on County Campus, for the period July 30, 2020 through July 29, 2021, for a contract not to exceed $50,900, per renewal under lowest, responsible bid #18- 122-GV, second of three (3) one-year optional renewals.
3. HHS-P-0186-20 Recommendation for the approval of a contract to Professional Clinical Laboratories dba PCL Alverno, for patient laboratory services for the DuPage Care Center, for the period August 22, 2020 through August 21, 2021, for a contract total not to exceed $31,000.00 under renewal, per Proposal #P17-136-GV, third and final option to renew.
E. Public Works - Healy
1. FM-P-0187-20 Recommendation for the approval of a contract to, Johnson Controls, Inc. to furnish and deliver specified Johnson Controls parts, as needed, for Facilities Management, for the period July 15, 2020 through July 14, 2021 for a total contract amount not to exceed $54,934, per lowest responsible bid #20-065-FM.
2. FM-P-0189-20 Recommendation for the approval of a contract to Wight Construction Services, Inc., to provide Professional Construction Manager services under a Construction Manager at Risk/Guaranteed Maximum Price method of delivery, for CARES Act funded Campus Improvements in response to the COVID-19 pandemic, for Facilities Management, for the period through April 30, 2021, for a total contract amount not to exceed $20,250,000, Professional Services in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. seq. (Architects, Engineers and Land Surveyors) COVID ITEM
F. Stormwater - Zay
1. SM-P-0182-20 Recommendation for the approval of a contract to The Conservation Foundation, for Professional Education Services, for the period August 1, 2020 through July 31, 2021, for Stormwater Management, for a contract total amount not to exceed $70,000.00 per RFP#20-058-SW.
G. Technology - Hart (Contingent Upon Parent Committee Approval)
1. TE-P-0188-20 Recommendation for the approval of a contract purchase order to KARA Company, Inc., for the management of the County GPS CORS sites, to include operating, monitoring and upgrading of software and firmware, for Information Technology - GIS Division. This contract covers the period of August 1, 2020 through July 31, 2021, for a contract total amount of $39,500.00. Exempt from bidding per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - Sole Source. KARA Company is the only known vendor for this service.
2. TE-CO-0016-20 TE-P-0265A-19 - Amendment to Resolution TE-P-0265-19 (County Contract 4135-0001-SERV), issued to CDW Government, Inc., for professional services to assist in the design, implementation, configuration and validation of the Aruba Wireless and Aruba ClearPass Policy Manager Solution, for Information Technology, to increase the contract amount $6,200.00 and modify the scope of work to add active directory certificate services, for Information Technology, resulting in an amended contract total of $40,898.00, an increase of 17.87.
H. Transportation - Puchalski
1. DT-P-0184-20 Recommendation for the approval of a contract to Henderson Products, Inc., to furnish and install one (1) Infinity brine tank assembly and flip cover for the Division of Transportation, for a contract total not to exceed $62,872.20; Contract pursuant to the Intergovernmental Cooperation Act (NJPA/Sourcewell).
2. DT-P-0183-20 Recommendation for the approval of a contract to Monroe Truck Equipment, to furnish and deliver Monroe Spreader and Plow repair and replacement parts, as needed for the Division of Transportation, for the period September 1, 2020 through August 31, 2021, for a contract total not to exceed $28,000; Contract pursuant to the Intergovernmental Cooperation Act (NJPA-Sourcewell).
3. DT-R-0400-20 RESOLUTION -- Awarding Resolution to Brothers Asphalt Paving, Inc., for the Downers Grove Township 2020 Road Maintenance Program, Section 20- 03000-01-GM, for an estimated Township cost of $783,389.51; Per low bid.
4. Change Order -- DT-P-0261A-19 – Amendment to Resolution DT-P-0261-19, issued to Burns & McDonnell Engineering Company, Inc., for Professional Phase II Engineering Services for improvements along CH 20/Grand Avenue, from Lake Street to County Line Road, Section 17-00272-03-SP, to increase the funding in the amount of $53,000, resulting in an amended contract total amount of $230,374.71, an increase of 29.88%.
5. Amendment -- DT-R-0265A-20 – Amendment to Resolution DT-R-0265-20, issued to K-Five Construction Corporation for the 2020 Pavement Maintenance (South) Program, Section 20-PVMTC-14-GM, to increase the funding in the amount of $60,000, resulting in an amended contract total of $4,498,723.23, an increase of 1.35%.
8. FINANCE RESOLUTIONS
A. FI-R-0399-20 RESOLUTION -- Acceptance and Extension of the ILDCEO Grant Management Initiative Drainage Improvement Project 2019 Grant Intergovernmental Agreement No. 19-20342, Company 5000-Accounting Unit 3075
B. FI-R-0408-20 RESOLUTION -- Acceptance & Appropriation of the Illinois Department of Commerce and Economic Opportunity WIOA National Dislocated Worker-Disaster Recovery Grant PY20, Inter-Governmental Agreement No. 20-671006, Company 5000, Accounting Unit 2840, $716,250.
C. FI-R-0409-20 RESOLUTION -- Acceptance & Appropriation of Additional Funding for the Illinois Department of Commerce and Economic Opportunity Workforce Innovation & Opportunity Act (WIOA) Grant PY19, Inter-Governmental Agreement No. 19-681006, Company 5000 - Accounting Unit 2840, $43,925
D. FI-R-0407-20 RESOLUTION -- Acceptance & Appropriation of the Illinois Department of Commerce and Economic Opportunity WIOA Statewide Rapid Response to COVID- 19 Grant PY20, Inter-Governmental Agreement 19-656006, Company 5000 - Accounting Unit 2840, $499,268
E. FI-R-0404-20 RESOLUTION -- Acceptance and Appropriation of the Emergency Solutions Grant – Covid-19 Response (ESG-CV), Agreement No. E-20-UW-17-0002, Company 5000 - Accounting Unit 1470, $1,031,548
F. FI-R-0411-20 RESOLUTION -- Allocation of One Million Dollars ($1,000,000) to the DuPage County COVID-19 Tourism Promotion & Business Attraction Fund (COVID ITEM)
G. FI-R-0410-20 RESOLUTION -- Approval of Agreement with Choose DuPage to Administer the DuPage County COVID-19 Tourism Promotion & Business Attraction Relief Fund (COVID ITEM)
H. FI-R-0416-20 RESOLUTION -- Placing Names on Payroll
I. FI-R-0417-20 RESOLUTION -- Temporary Revision to Personnel Policy Manual - 5.3 Vacation Time (COVID ITEM)
J. FI-R-0418-20 RESOLUTION -- Allocation of Forty-Three Million Dollars ($43,000,000.00) from the DuPage County Coronavirus Relief Fund to Local Government Municipal COVID-19 Reimbursement Program (COVID ITEM)
K. FI-R-0420-20 RESOLUTION -- Intergovernmental Agreement Between the County of DuPage and Various Municipalities for the Reimbursement of Eligible COVID-19 Expenses (COVID ITEM)
L. FI-R-0421-20 RESOLUTION -- Recommendation for the approval of a payment to the DuPage County Health Department for the reimbursement of COVID-19 eligible expenses from the CRF Fund for a total of amount of $545,533.60 (COVID ITEM)
M. FI-R-0422-20 RESOLUTION -- Ratification of Emergency Procurement of Goods and Services. Total amount $420,960.00 (COVID ITEM)
N. FI-R-0423-20 RESOLUTION -- Approval of issuance of payments to small businesses and independent contractors through the Small Business Relief Grant Fund Program administered by Choose DuPage in the amount of $2,033,240.00 (COVID ITEM)
9. INFORMATIONAL
A. Payment of Claims
1. Payment of Claims -- 06/19/2020 Paylist
2. Payment of Claims -- 06/23/2020 Paylist
3. Payment of Claims -- 06/26/2020 Paylist
4. Payment of Claims -- 06/26/2020 Auto Debit Paylist
5. Payment of Claims -- 06/30/2020 Paylist
6. Payment of Claims -- 07/02/2020 Auto Debit Paylist
7. Payment of Claims -- 07/07/2020 Paylist
8. Payment of Claims -- 07/10/2020 Paylist
B. Wire Transfers
1. Wire Transfers -- 06/25/2020 Wire Transfers
C. Appointments
1. CB-R-0413-20 RESOLUTION -- Expanded Board of Review- Appointment of 12 Members
D. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN 053-20 - Illinois Dept. of Commerce and Economic Opportunity - Rebuilt Illinois Competitive Public Infrastructure Grant Program (92-1) - $2,350,000
2. Grant Proposal Notifications -- GPN 054-20 - FY2022 Local Highway Safety Improvement Program – CH 38/63rd Street, from IL-53 to IL-83 – Flashing Yellow Arrow - IDOT - U.S. DOT-Federal Highway Administration - $4,986,000.
3. Grant Proposal Notifications -- GPN 055-20 - FY2022 Local Highway Safety Improvement Program – Marked School Zones located along DuPage County Highways - IDOT - U.S. DOT-Federal Highway Administration - $657,675
4. Grant Proposal Notifications -- GPN 056-20 - FY2022 Local Highway Safety Improvement Program – Installation of traffic signal snow shields on County-owned intersections with LED traffic signal heads - IDOT - U.S. DOT-Federal Highway Administration - $1,766,700
5. Grant Proposal Notifications -- GPN 057-20 LIHEAP HHS CARES Act Grant FY21 - Illinois Department of Commerce and Economic Opportunity - U.S. Department of Health and Human Services - Community Services - $1,403,964 (COVID ITEM).
6. Grant Proposal Notifications -- GPN 058-20: Workforce Innovation & Opportunity National Dislocated Worker Grant - Disaster Recovery PY20 - Illinois Department of Commerce and Economic Opportunity - U.S. Department of Labor - Human Resources, Workforce Development Division - $716,250.00
7. CARES Act Park Districts
A. Discussion -- CARES Act Park Districts
10. OLD BUSINESS
11. NEW BUSINESS
12. ADJOURNMENT
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=9029&Inline=True
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