Du Page County Finance Committee met June 23.
Here is the minutes provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT
4. CHAIRMAN'S REMARKS - CHAIR LARSEN
A. Informational -- Rules for Reimbursement of Municipalities under the CARES Act
5. APPROVAL OF MINUTES
A. Finance Committee - Regular Meeting - Tuesday June 9th, 2020
6. BUDGET TRANSFERS
A. FI-R-0388-20 RESOLUTION -- Budget Transfers 6-23-20 Budget Transfers Various
Companies and Accounting Units
7. PROCUREMENT REQUISITIONS
A. Finance - Larsen
1. 2020-131 County Contract issued to Access Products, for office supplies, for DuPage County, for the period June 26, 2020 through June 25, 2021 for a contract total amount of $6,800.10, per Access Products Inc.
2. FI-P-0178-20 Recommendation for the approval of a contract to Governmentjobs.com, Inc. d/b/a NeoGov, for the procurement of setup, training, and a three (3) year licensing subscription for E-Recruiting / Employee Onboarding / Employee forms Software for the period of July 1, 2020 through June 30, 2023, for a contract total of $303,874. Human Resources is requesting a waiver of County bid rules due to the urgent nature of this project. In addition, NeoGov is currently in use by the Health Department and Human Resources staff have experience with this vendor. (COVID ITEM)
3. FI-P-0181-20 Recommendation for the approval of a contract purchase order to Runbeck Election Services, Inc. to furnish and deliver a ballot envelope processing system to assist with processing ballots while minimizing the need for social distancing protocols for the Count Clerk’s Office, for a contract total amount not to exceed $384,000.00, per lowest responsible quote. (COVID ITEM)
B. Development - Tornatore
1. DC-P-0173-20 Recommendation for the approval of a contract purchase order to TPI Building Code Consultants, Inc, for professional services to perform building & plumbing plan reviews, and building inspections on an "As-needed" basis, in unincorporated DuPage County, for the period July 1, 2020 through November 30, 2021, for Building & Zoning, for a contract total amount not to exceed $135,000; per RFP#20-059-BZ. This contract is subject to two (2) additional twelve (12) month renewal periods provided there is no change in the terms, conditions, specifications and hourly rate, and provided that such renewals are mutually agreed to by both parties. In no event shall the term plus renewals exceed four (4) years
2. DC-P-0174-20 Recommendation for the approval of a contract purchase order to SAFEBuilt, LLC, for professional services to perform building & plumbing plan reviews, and building inspections on an "As-needed" basis, in unincorporated DuPage County, for the period July 1, 2020 through November 30, 2021, for Building & Zoning, for a contract total amount not to exceed $40,000; per RFP#20-059-BZ. This contract is subject to two (2) additional twelve (12) month renewal periods provided there is no change in the terms, conditions, specifications and hourly rate, and provided that such renewals are mutually agreed to by both parties. In no event shall the term plus renewals exceed four (4) years
C. Health & Human Services - DiCianni
1. HHS-CO-0012-20 Amendment to County Sub-grantee Contract 4397-0001 SERV issued to Loaves & Fishes Community Services through the Community Services Block Grant (CSBG) to provide diapers, personal care items, cleaning supplies, and other basic household care items due to the COVID-19 pandemic, to increase contract by $25,000, resulting in an amended contract total of $39,320, an increase of 174.58%. CSBG grant funded. (COVID ITEM)
2. HHS-CO-0013-20 Amendment to County Sub-grantee Contract 4401-0001 SERV issued to the People's Resource Center, through the Community Services Block Grant (CSBG), to provide diapers, personal care items, cleaning supplies, and other basic household care items due to the COVID-19 pandemic, to increase contract by $25,000, resulting in an amended contract total of $39,000, an increase of 178.57%. CSBG grant funded. (COVID ITEM)
3. HHS-CO-0014-20 Amendment to County Sub-grantee Contract 4397-0001 SERV issued to West Suburban Community Pantry through the Community Services Block Grant (CSBG), to provide diapers, personal care items, cleaning supplies, and other basic household care items due to the COVID-19 pandemic, to increase contract by $25,000, resulting in an amended contract total of $39,000, an increase of 178.57%. CSBG grant funded. (COVID ITEM)
D. Judicial/Public Safety - Eckhoff
1. JPS-P-0164-20 Recommendation for the approval of a contract to Agilent Technologies to provide a new Gas Chromatograph/Mass Spectrometer (GC/MC) for the Sheriff's Crime Lab for a contract total not to exceed $94,445.13. Sole Source.
2. JPS-P-0166-20 Recommendation for the approval of a contract to Ray O'Herron Co. Inc. to provide Firearm Ammunition as needed for the Sheriff's Office. This contract covers the period of July 1, 2020 through June 30, 2021, for a contract total amount not to exceed $150,000. Contract let pursuant to the Governmental Joint Purchasing Act (State of Illinois) Master Contract #4018508.
3. FI-P-0165-20 Recommendation for the approval of a contract purchase order to Der Graphics and Custom Filing Inc., to provide the 2021 Case File System for the Circuit Court Clerk, for a contract total amount not to exceed $34,153.89. Per lowest responsible bid #19-083-CRCT.
4. JPS-CO-0015-20 Amendment to Contract Purchase Order 4620-0001-SERV, issued to A & K Child Guidance Center, to provide psychiatric and related healthcare services to juveniles being detained at Kane County for housing, to increase the encumbrance in the amount of $7,920.00, resulting in an amended contract total amount not to exceed $53,680.00, an increase of 17.31%.
E. Public Works - Healy
1. Consent Item -- Tri-Dim Filter Corporation – Contract Extension to pay final invoices, no change to contract total.
2. Change Order -- AMENDMENT to Resolution FM-P-0321-18, issued to Knight E/A, Inc., to provide on-call Professional Architectural and Engineering Services, to increase the contract in the amount of $200,000 for COVID-19 related projects at the Judicial Office Facility, Jail and Care Center, for Facilities Management, resulting in an amended contract amount not to exceed $560,000, an increase of 55.56% (COVID ITEM)
3. PW-P-0167-20 Recommendation for approval of a contract to Waste Management of Illinois, Inc., for Refuse Disposal and Recycling Services for the Vactor Station at the Woodridge Greene Valley Treatment Facility, for the period July 1, 2020 through May 31, 2021, for a total contract amount not to exceed $40,817.43, per bid #20-057- PW
4. PW-P-0168-20 Recommendation for the approval of a contract with AT&T, to provide services to provide business analog lines and analog circuits, for Public Works, facilities, for the period August 1, 2020 through July 31, 2021, for a contract total amount not to exceed $55,000. Per most qualified offer per Proposal P-17-002
5. 2020-128 Recommendation for the approval of a contract to Standard Equipment Co., for Vanguard Pathogen Defense System to clean and sanitize the flusher hose, equipment and areas around manholes to protect employees from harmful pathogens and viruses, for Public Works, for a contract amount not to exceed $11,325, per lowest quote (COVID ITEM)
F. Technology - Hart (Contingent Upon Parent Committee Approval)
1. TE-P-0175-20 Recommendation for the approval of a contract to SHI International Corp, for the purchase of HPE servers and VMWare licensing to update the County's current virtual infrastructure in order to support more remote users during the COVID-19 pandemic, for Information Technology, for a contract total amount of $1,473,699.43. Contract pursuant to the National Joint Powers Alliance / Sourcewell Contract #081419-SHI cooperative purchasing agreement pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act". Staff also received pricing from two other contracts (NASPO & Nation IPA), and NJPA / Sourcewell was the lowest cost. (COVID ITEM)
2. TE-P-0176-20 Recommendation for the approval of a contract to AT&T Mobility for the annual licensing and maintenance of AirWatch Mobile Device Management, for Information Technology. This contract covers the period of July 1, 2020 through June 30, 2021, for a contract total amount of $25,200. Per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00
3. TE-P-0177-20 Recommendation for the approval of a contract purchase order to AT&T, to provide wireless services including basic cellular voice, smart phones, wireless data, and push-to-talk, for various departments. This contract covers the period of July 1, 2020 through June 30, 2021, for a contract total of $564,300. Contract pursuant to the WSCA/NASPO Master Agreement #149 cooperative purchasing agreement pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act". Per the proposal, the County will receive credits towards equipment plus a signing bonus. This should offset the cost of all new phones. Additionally, AT&T will be installing in-building antennas in three campus buildings. Further, they are also putting a cellular antenna on ETSB's tower to increase the signal at the County Campus, for which they are paying ETSB a leasing fee.
G. Transportation - Puchalski
1. DT-R-0387-20 RESOLUTION -- Awarding Resolution to Brothers Asphalt Paving, Inc., for the Addison Township 2020 Road Maintenance Program, Section 20-01000- 01-GM, for an estimated Township cost of $513,383.34; Per low bid.
2. DT-P-0169-20 Recommendation for the approval of a contract to Traffic Control Corporation for annual maintenance and support services for the Division of Transportation’s Centracs ATMS software system, for the period July 1, 2020 through June 30, 2021, for a contract total not to exceed $27,589; Per 55 ILCS 5/5- 1022 “Competitive Bids” (c) not suitable for competitive bids (Proprietary Software Maintenance and Support).
3. DT-P-0170-20 Recommendation for the approval of a contract to 3M Company to furnish and deliver sign materials-rolled goods, as needed for the Division of Transportation, for the period June 24, 2020 through June 23, 2021, for a contract total not to exceed $35,000.; Per lowest responsible bid 20-039-DOT.
4. DT-P-0171-20 Recommendation for the approval of a contract to Vulcan, Inc., d/b/a Vulcan Aluminum, Vulcan Signs, Vulcan Metal Stampings, Vulcan Utility Signs, Vulcan Aluminum Mill, to furnish and deliver sign materials-sign faces, as needed for the Division of Transportation, for the period June 24, 2020 through June 23, 2021, for a contract total not to exceed $65,000; Per lowest responsible bid 20-039-DOT.
5. DT-P-0172-20 Recommendation for the approval of a contract to H.W. Lochner, Inc., to provide Professional Structural Engineering Services, upon request of the Division of Transportation, Section 20-STENG-05-EG, for a contract total not to exceed $300,000; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
6. DT-P-0179-20 Amendment to Resolution SM-P-0142-20, issued to Accela, Inc., for permit software subscription for a contract total not to exceed $917,541.91 as follows - CARES ACT ($381,607.47), Division of Transportation ($57,699.52), Stormwater Management ($270,921.06), Building and Zoning ($163,303.47) and Public Works ($41,858.92); Per RFP 15-232-LG (COVID ITEM).
7. DT-P-0180-20 Agreement between the County of DuPage and Accela, Inc., to implement Permitting and Tracking Software for the Division of Transportation, Stormwater Management, Building and Zoning and Public Works, for the period June 23, 2020 through June 30, 2022, for a contract total not to exceed $1,390,400 (COVID ITEM).
8. FINANCE RESOLUTIONS
A. FI-R-0382-20 RESOLUTION -- Acceptance And Appropriation of the HUD Homeless Management Information System Grant PY21 Agreement No. IL0306L5T141912, Company 5000 Accounting Unit 1480, $188,556
B. FI-R-0383-20 RESOLUTION -- Acceptance and Appropriation of The Section 5310 Regional Transportation Authority Grant PY21, Agreement No. S5310-2019-01, Company 5000 Accounting Unit 1710, $492,000.00
C. FI-R-0389-20 RESOLUTION -- 2021 Holiday Schedule
D. FI-R-0390-20 RESOLUTION -- Placing Names on Payroll
E. FI-R-0391-20 RESOLUTION -- Ratification of Emergency Procurement of Goods and Services. Total amount $297,117.19 (COVID ITEM)
F. FI-R-0392-20 RESOLUTION -- Approval of issuance of payments to small businesses and independent contractors through the Small Business Relief Grant Fund Program administered by Choose DuPage in the amount of $1,763,899.00 (COVID ITEM)
9. INFORMATIONAL
A. Payment of Claims
1. Payment of Claims -- 06/05/2020 Paylist
2. Payment of Claims -- 06/09/2020 Paylist
3. Payment of Claims -- 06/10/2020 Paylist
4. Payment of Claims -- 06/12/2020 Paylist
5. Payment of Claims -- 06/16/2020 Paylist
6. Payment of Claims -- 06/17/2020 Paylist
B. Wire Transfers
1. Payment of Claims -- 06/11/2020 Wire Transfer
2. Wire Transfers -- 06/16/2020 Wire Transfer
C. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN 051-20 – ILDCEO - Rebuild Illinois Competitive Public Infrastructure Grant Program Grant – CH 34/31st Street project, between Meyers Road and York Road - $3,720,965.
2. Grant Proposal Notifications -- GPN 049-20 - Comprehensive Law Enforcement Response to Drugs FY21 - Illinois Criminal Justice Information Authority - U.S. Dept. Of Justice - Sheriff's Office - $200,000
3. Grant Proposal Notifications -- GPN 050-20 Patrick Leahy Bulletproof Vest Partnership FY2020 - U.S. Dept. of Justice - Sheriff's Office - $23,483.55
4. Grant Proposal Notifications -- GPN 046-20: Workforce Innovation & Opportunity Act Rapid Response to COVID-19 Grant - Illinois Department of Commerce and Economic Opportunity - U.S. Department of Labor - Human Resources, Workforce Development Division - $499,267.39 (COVID ITEM)
5. Grant Proposal Notifications -- GPN 046-20: Workforce Innovation & Opportunity Grant PY20 - Illinois Department of Commerce and Economic Opportunity - U.S. Department of Labor - Human Resources, Workforce Development Division - $4,765,344.00
10. PRESENTATIONS
A. Comprehensive Annual Financial Report - Baker Tilly
11. OLD BUSINESS
12. NEW BUSINESS
13. ADJOURNMENT
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=9005&Inline=True
Alerts Sign-up