City of Darien City Council met April 20.
Here is the minutes provided by the council:
1. CALL TO ORDER
The regular meeting of the City Council of the City of Darien was called to order at 7:38 P.M. by Mayor Marchese.
2. PLEDGE OF ALLEGIANCE
Mayor Marchese led the Council and audience in the Pledge of Allegiance.
3. ROLL CALL — The Roll Call of Aldermen by Clerk Ragona was as follows:
Present: Thomas J. Belczak (Zoom) Ted V. Schauer (Zoom)
Thomas M. Chlystek (Zoom) Mary Coyle Sullivan (Zoom)
Eric K. Gustafson (Zoom) Lester Vaughan (Zoom)
Joseph A. Kenny (Zoom)
Absent: None
Also in Attendance: Joseph Marchese, Mayor
JoAnne E. Ragona, City Clerk
Michael J. Coren, City Treasurer (Zoom)
Bryon D. Vana, City Administrator
Gregory Thomas, Police Chief (Zoom)
Daniel Gombac, Director of Municipal Services (Zoom)
Lisa Klemm, Administrative Assistant
4. DECLARATION OF A QUORUM — There being seven aldermen present, Mayor Marchese declared a quorum.
5. QUESTIONS, COMMENTS AND ANNOUNCEMENTS – GENERAL
There were none.
6. APPROVAL OF MINUTES – April 6, 2020 City Council Meeting
It was moved by Alderman Kenny and seconded by Alderwoman Sullivan to approve the minutes of the City Council Meeting of April 6, 2020.
Roll Call: Ayes: Belczak, Chlystek, Gustafson, Kenny, Schauer, Sullivan, Vaughan
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
7. RECEIVING OF COMMUNICATIONS
Alderman Chlystek received communication.
.regarding signage described under New Business Item P from Mary Moore and Scott & Betty Olisar favoring proposed sign; and from Gerry Leganski, Karen Pervisky, Gary Sgarbossa, John McDonnell, Kripa & Sriram Ramaswamy, Pam Welgos, Sheryl Sgarbossa, Mrs. Kleifgen, Ed Koeller, Steve Brezwyn opposing proposed sign.
.from Ronald Pajda, 8000 block of Sawyer Road, regarding sinking concrete.
Mayor Marchese shared his appreciation to Christopher B. Burke Engineering, Ltd. for their generous $3,000 donation. Mayor Marchese said that $1,500 in gift cards to local businesses were given to Our Lady of Mount Carmel & Our Lady of Peace food pantries. He read thank you notes received from both parishes.
Alderwoman Sullivan expressed her appreciation of gift card donations to the working food pantries in our community. She stated recipients were very grateful. She stated donations are welcome during Our Lady of Mount Carmel food pantry hours on Tuesday and Friday from 1-3:00 P.M.
Mayor Marchese stated he contacted Presidents of Darien Lions Club, Darien Woman’s Club and Darien Rotary Club regarding need for volunteers and gift card donations to support local food pantries.
8. MAYORS REPORT
A. CENSUS 2020 UPDATE
Mayor Marchese stated the Census Bureau received approval to suspend the utilization of Census 2020 Field Operatives until June 2020. He noted the Census Bureau has asked Congress to provide a 120-day calendar extension to deliver finalized counts to the White House and Congress, which will help ensure Illinois and all other states are accurately and completely counted. Mayor Marchese indicated as of April 18, Darien return rate was 68%; the City’s goal is 85-90%.
Mayor Marchese read the Mayoral Proclamation proclaiming April 24, 2020 as Arbor Day in the City of Darien. He mentioned Heidi Ramirez asked residents to put a picture of a tree or butterfly in their front windows on Friday, April 24. Trees cannot be planted this year, they will be planted next year.
In response to inquiries received regarding Darien reopening, Mayor Marchese stated the DuPage Mayors and Managers Conference will be conducting virtual meetings to determine a transition plan that will be shared with the Governor’s Office. They will continue to share ideas that deal with businesses reopening so there is consistency. He noted the Darien abatement proposal being voted on during this meeting, had been discussed with other DuPage Mayors last week and several are exploring similar programs for their business communities.
Mayor Marchese stated based on the Governor’s Order, all schoolchildren will be finishing their school year through e-learning. He commented regarding the loss of closure rituals, such as graduations for the members of the Class of 2020. Mayor Marchese offered his personal congratulations to all graduates. He noted his sentiments will be shared in a video to be featured on Darien Direct Connect. Mayor Marchese asked leaders of Darien service and civic organizations, educational institutions, governmental bodies to do the same for posting on the City’s social media platforms. Mayor Marchese offered graduates the following message: “Remember, that every day of your life you are creating a legacy that will help define you. With or without a graduation ceremony, you are the best directors of your futures; best wishes, we are very proud of you.”
Mayor Marchese noted that New Business Item T a proposal from Christopher B. Burke Engineering Ltd, had been removed from the Agenda
9. CITY CLERK’S REPORT
Clerk Ragona reminded all, who were requested to complete Economic Interest Statements for both DuPage County & City of Darien, response is due on or before May 1, 2020.
10. CITY ADMINISTRATOR’S REPORT There was no report.
11. DEPARTMENT HEAD INFORMATION/QUESTIONS
A. POLICE DEPARTMENT – MONTHLY REPORT – MARCH 2020
The March 2020 Police Department Monthly Report is available on the City website.
Chief Thomas commented crime is down, with the “Stay at Home” order in place. He addressed Council questions.
B. MUNICIPALSERVICES
Director Gombac addressed Council questions regarding branch pickup. He reminded residents branches cannot be stacked higher than 2 feet.
12. TREASURER’S REPORT
A. WARRANT NUMBER 19-20-25
It was moved by Alderman Belczak and seconded by Alderman Vaughan to approve payment of Warrant Number 19-20-25 in the amount of $423,914.56 from the enumerated funds, and $254,343.04 from payroll funds for the period ending 04/09/20 for a total to be approved of $678,257.60.
Roll Call: Ayes: Belczak, Chlystek, Gustafson, Kenny, Schauer,
Sullivan, Vaughan
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
B. MONTHLY REPORT – MARCH 2020
Treasurer Coren reviewed year-to-date sources of revenue, expenditures, and fund
balances through the month of March 2020.
General Fund: Revenue $15,167,904; Expenditures $11,319,006;
Current Balance $4,663,147
Water Fund: Revenue $7,724,060; Expenditures $5,871,387;
Current Balance $3,489,919
Motor Fuel Tax Fund: Revenue $734,611; Expenditures $582,504; Current
Balance $500,447
Water Depreciation Fund: Revenue $19,721; Expenditures $371,308; Current
Balance $2,209,973
Capital Improvement Fund: Revenue $289,852; Expenditures $5,123,907;
Current Balance $4,203,201
Treasurer Coren stated the April report will be delayed due to fiscal year end and start of audit procedures.
Treasurer Coren provided an update on Small Business Loans and encouraged businesses to work with their current bank.
13. STANDING COMMITTEE REPORTS There were no reports.
14. QUESTIONS AND COMMENTS – AGENDA RELATED
Resident Timothy Waz inquired regarding New Business Item that refers to $310,000 rebate of City taxes collected to be given back to 48 businesses; Administrator Vana and Mayor Marchese responded.
15. OLD BUSINESS
There was no Old Business.
16. CONSENT AGENDA
There was no Consent Agenda.
17. NEW BUSINESS
April 20, 2020
A. CONSIDERATION OF A MOTION TO APPROVE AN ORDINANCE APPROVING THE 2020-2021 BUDGET
It was moved by Alderwoman Sullivan and seconded by Alderman Belczak to approve the motion as presented.
ORDINANCE NO. O-06-20 AN ORDINANCE APPROVING THE 2020-2021 BUDGET
Administrator Vana explained that the cover memo reflects a listing of items to be removed from the budget. Mayor Marchese read the memo into the record, which explains necessary changes due to the Coronavirus and its impact on the economy.
Roll Call: Ayes: Belczak, Chlystek, Gustafson, Kenny, Schauer, Sullivan, Vaughan
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
B. CONSIDERATION OF A MOTION TO APPROVE A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT FOR THE 2020 LANDSCAPE MAINTENANCE SERVICES WITHIN THE 75TH STREET RIGHT OF WAYS, CLOCK TOWER AND 8 ENTRANCE WAY PLANTING BEDS BETWEEN THE CITY OF DARIEN AND SEBERT LANDSCAPING COMPANY IN AN AMOUNT NOT TO EXCEED $65,848.00 AND AUTHORIZE A CONTINGENCY IN THE AMOUNT OF $5,500 FOR REPLACEMENT OF PLANT MATERIAL AND PLANT ENHANCEMENTS
It was moved by Alderman Belczak and seconded by Alderman Gustafson to approve the motion as presented.
RESOLUTION NO. R-25-20
A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT FOR THE 2020 LANDSCAPE MAINTENANCE SERVICES WITHIN THE 75TH STREET RIGHT OF WAYS, CLOCK TOWER AND 8 ENTRANCE WAY PLANTING BEDS BETWEEN THE CITY OF DARIEN AND SEBERT LANDSCAPING COMPANY IN AN AMOUNT NOT TO EXCEED $65,848.00 AND AUTHORIZE A CONTINGENCY IN THE AMOUNT OF $5,500 FOR REPLACEMENT OF PLANT MATERIAL AND PLANT ENHANCEMENTS
Roll Call: Ayes: Belczak, Chlystek, Gustafson, Kenny, Schauer, Sullivan, Vaughan
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
C. CONSIDERATION OF A MOTION TO APPROVE AN ORDINANCE AUTHORIZING THE SALE OF PERSONAL PROPERTY OWNED BY THE CITY OF DARIEN
It was moved by Alderman Kenny and seconded by Alderwoman Sullivan to approve the motion as presented.
ORDINANCE NO. O-07-20
AN ORDINANCE AUTHORIZING THE SALE OF PERSONAL PROPERTY OWNED BY THE CITY OF DARIEN
Roll Call: Ayes: Belczak, Chlystek, Gustafson, Kenny, Schauer, Sullivan, Vaughan
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
D. CONSIDERATION OF A MOTION TO APPROVE A RESOLUTION AUTHORIZING THE MAYOR TO ACCEPT A PROPOSAL FROM CHRISTOPHER B. BURKE ENGINEERING, LTD. FOR THE PROFESSIONAL DESIGN SERVICES RELATED TO THE CONSTRUCTION LAYOUT SERVICES FOR THE GEOMETRICAL RECONFIGURATION OF 67TH STREET – ADJACENT TO THE WESTERN LEG OF CLARENDON HILLS ROAD IN AN AMOUNT NOT TO EXCEED $10,000
It was moved by Alderwoman Sullivan; motion was not seconded. MOTION FAILED.
E. CONSIDERATION OF A MOTION TO APPROVE A RESOLUTION APPROVING A CONTRACT FOR THE 2020 CONCRETE SIDEWALK, APRON AND CURB AND GUTTER REMOVAL AND REPLACEMENT PROGRAM WITH SUBURBAN CONCRETE, INC., IN AN AMOUNT NOT TO EXCEED $652,920.00 AND TO WAIVE THE RESIDENTIAL $75.00 PERMIT FEE APPLICATION FOR CONCRETE WORK
It was moved by Alderman Kenny; motion was not seconded. MOTION FAILED.
F. CONSIDERATION OF A MOTION TO APPROVE A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT EXTENSION WITH DENLER, INC. IN AN AMOUNT NOT TO EXCEED $189,238.63 FOR THE 2020 CRACK FILL PROGRAM
It was moved by Alderwoman Sullivan; motion was not seconded. MOTION FAILED.
G. CONSIDERATION OF A MOTION TO APPROVE A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT FOR THE 2020 EMERALD ASH BORER TREATMENT PLAN WITH ROBERT KINNUCAN TREE EXPERTS & LANDSCAPING CO. IN AN AMOUNT NOT TO EXCEED $118,225 AND APPROVE A CONTINGENCY IN AN AMOUNT NOT TO EXCEED $5,000 AS IT RELATES TO THE ASH TREES
It was moved by Alderman Schauer and seconded by Alderman Kenny to approve the motion as presented.
Alderman Belczak inquired regarding the need to include in the 2020-2021 budget; Director Gombac responded.
RESOLUTION NO. R-26-20
A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT FOR THE 2020 EMERALD ASH BORER TREATMENT PLAN WITH ROBERT KINNUCAN TREE EXPERTS & LANDSCAPING CO. IN AN AMOUNT NOT TO EXCEED $118,225 AND APPROVE A CONTINGENCY IN AN AMOUNT NOT TO EXCEED $5,000 AS IT RELATES TO THE ASH TREES
Roll Call: Ayes: Belczak, Chlystek, Gustafson, Kenny, Schauer, Sullivan, Vaughan
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
H. CONSIDERATION OF A MOTION TO APPROVE A RESOLUTION APPROVING 9 REAR YARD DRAINAGE ASSISTANCE PROJECTS IN THE AMOUNT NOT TO EXCEED $99,665 OF CITY FUNDS
It was moved by Alderman Vaughan; motion was not seconded. MOTION FAILED.
I. CONSIDERATION OF A MOTION TO APPROVE A RESOLUTION AUTHORIZING THE MAYOR TO ACCEPT A PROPOSAL FROM SUPERIOR ROAD STRIPING, INC. IN AN AMOUNT NOT TO EXCEED $34,500.00 FOR THE 2020 STREET STRIPING PROGRAM
It was moved by Alderman Belczak; motion was not seconded. MOTION FAILED
J. CONSIDERATION OF A MOTION TO APPROVE A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR THE 2020 STREET MAINTENANCE PROJECT BETWEEN THE CITY OF DARIEN AND SCHROEDER ASPHALT SERVICES, INC., THE FOLLOWING SCHEDULE OF PRICING: BASE BID – $1,248,878.45; ALTERNATE 1 – PATCHING – $84,600.00; ALTERNATE 2 – AGGREGATE SHOULDERS – $25,600.00; ALTERNATE 3 – 67TH STREET WIDENING – $69,259.50 FOR A TOTAL OF $1,428,337.95
It was moved by Alderman Belczak; motion was not seconded. MOTION FAILED.
K. CONSIDERATION OF A MOTION TO APPROVE A RESOLUTION FOR MAINTENANCE UNDER THE ILLINOIS HIGHWAY CODE (2020-2021 MFT GENERAL MAINT IDOT)
It was moved by Alderwoman Sullivan and seconded by Alderman Schauer to approve the motion as presented.
RESOLUTION NO. R-27-20
A RESOLUTION FOR MAINTENANCE UNDER THE ILLINOIS HIGHWAY CODE (2020-2021 MFT GENERAL MAINT IDOT)
It was moved by Alderwoman Sullivan and seconded by Alderman Schauer to approve the motion as presented.
RESOLUTION NO. R-27-20 A RESOLUTION FOR MAINTENANCE
UNDER THE ILLINOIS HIGHWAY
CODE (2020-2021 MFT GENERAL
MAINT IDOT)
Roll Call: Ayes: Belczak, Chlystek, Gustafson, Kenny, Schauer,
Sullivan, Vaughan
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
L. CONSIDERATION OF A MOTION TO APPROVE A RESOLUTION AWARDING A CONTRACT TO HOMER TREE CARE, INC. IN AN AMOUNT NOT TO EXCEED $147,000.00 FOR THE CITY’S 2020/21 TREE TRIMMING AND REMOVAL PROGRAM
It was moved by Alderman Kenny; motion was not seconded. MOTION FAILED.
M. CONSIDERATION OF A MOTION TO APPROVE A RESOLUTION TO ENTER INTO A CONTRACT AGREEMENT WITH COMPASS MINERALS
AMERICA INC. FOR THE PURCHASE OF ROCK SALT IN AN AMOUNT NOT TO EXCEED $206,179.24
It was moved by Alderman Schauer and seconded by Alderman Kenny to approve the motion as presented.
RESOLUTION NO. R-28-20
A RESOLUTION TO ENTER INTO A CONTRACT AGREEMENT WITH COMPASS MINERALS AMERICA INC. FOR THE PURCHASE OF ROCK SALT IN AN AMOUNT NOT TO EXCEED $206,179.24
Roll Call: Ayes: Belczak, Chlystek, Gustafson, Kenny, Schauer, Sullivan, Vaughan
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
N. CONSIDERATION OF A MOTION TO APPROVE A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF DARIEN AND THE DARIEN PARK DISTRICT FOR ROCK SALT
It was moved by Alderman Belczak and seconded by Alderman Vaughan to approve the motion as presented.
RESOLUTION NO. R-29-20
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF DARIEN AND THE DARIEN PARK DISTRICT FOR ROCK SALT
Roll Call: Ayes: Belczak, Chlystek, Gustafson, Kenny, Schauer, Sullivan, Vaughan
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
O. CONSIDERATION OF A MOTION TO APPROVE A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF DARIEN AND CENTER CASS SCHOOL DISTRICT #66 FOR ROCK SALT
It was moved by Alderman Schauer and seconded by Alderman Vaughan to approve the motion as presented.
RESOLUTION NO. R-30-20
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF DARIEN AND CENTER CASS SCHOOL DISTRICT #66 FOR ROCK SALT
Roll Call: Ayes: Belczak, Chlystek, Gustafson, Kenny, Schauer, Sullivan, Vaughan
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
P. CONSIDERATION OF A MOTION TO APPROVE AN ORDINANCE GRANTING A SERIES OF VARIATIONS TO ALLOW THE CONSTRUCTION OF AN ELECTRONIC MESSAGE BOARD SIGN (NORTHWEST CORNER OF PLAINFIELD AND CASS)
It was moved by Alderman Belczak and seconded by Alderman Gustafson to approve the motion as presented.
Alderwoman Sullivan, Alderman Schauer and Alderman Vaughan expressed their viewpoints. Mayor Marchese and Director Gombac provided clarification and responded to Council questions.
Roll Call: Ayes: Belczak, Gustafson, Vaughan
Nays: Chlystek, Kenny, Schauer, Sullivan
Absent: None
Results: Ayes 3, Nays 4, Absent 0
MOTION FAILED
Q. CONSIDERATION OF A MOTION TO APPROVE AN ORDINANCE AUTHORIZING AN EASEMENT AGREEMENT (NORTHWEST CORNER OF CASS AVENUE AND PLAINFIELD ROAD)
It was moved by Alderman Vaughan and seconded by Alderman Gustafson to approve the motion as presented.
Roll Call: Ayes: Belczak, Gustafson, Vaughan
Nays: Chlystek, Kenny, Schauer, Sullivan
Absent: None
Results: Ayes 3, Nays 4, Absent 0
MOTION FAILED
R. CONSIDERATION OF A MOTION TO APPROVE A RESOLUTION APPROVING A DIGITAL SIGN AGREEMENT WITHIN A DEDICATED EASEMENT AT THE NORTHWEST CORNER AT 7532 CASS AVENUE, PIN NO. 09-28-402-025
It was moved by Alderman Gustafson and seconded by Alderman Belczak to approve the motion as presented.
Roll Call: Ayes: Belczak, Gustafson, Vaughan
Nays: Chlystek, Kenny, Schauer, Sullivan
Absent: None
Results: Ayes 3 Nays 4,
S. CONSIDERATION OF A MOTION TO APPROVE A RESOLUTION APPROVING A 25-FOOT PUBLIC UTILITY AND DRAINAGE EASEMENT AT THE NORTHWEST CORNER AT 7532 CASS AVENUE, PIN# 09-28-402- 025
It was moved by Alderwoman Sullivan and seconded by Alderman Gustafson to approve the motion as presented
Director Gombac clarified easement is for water & sewer only.
RESOLUTION NO. R-31-20
A RESOLUTION APPROVING A 25- FOOT PUBLIC UTILITY AND DRAINAGE EASEMENT AT THE NORTHWEST CORNER AT 7532 CASS AVENUE, PIN# 09-28-402-025
Roll Call: Ayes: Belczak, Chlystek, Gustafson, Kenny, Schauer, Sullivan, Vaughan
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
T. CONSIDERATION OF A MOTION TO APPROVE A RESOLUTION APPROVING A REBATE OF THE CITY OF DARIEN FOOD AND BEVERAGE TAX FOR TAX COLLECTED FROM MAY THROUGH OCTOBER 2019
It was moved by Alderwoman Sullivan and seconded by Alderman Belczak to approve the motion as presented.
Administrator Vana and Mayor Marchese addressed Council questions regarding accounting for rebate and stipulations business must adhere in order to obtain rebate.
Mayor Marchese read into record communciation received from Janet Koliopoulos (Family Owner – The Patio Restaurants), and Mike Barraco (Co-Owner – Zazzo’s Pizza) regarding abatement of Food and Beverage Tax.
Mayor Marchese noted he spoke with many other businesses who were appreciative and would be using rebate money to restock their inventory.
RESOLUTION NO. R-32-20 A RESOLUTION APPROVING A REBATE OF THE CITY OF DARIEN FOOD AND BEVERAGE TAX FOR TAX COLLECTED FROM MAY THROUGH OCTOBER 2019
Roll Call: Ayes: Belczak, Chlystek, Gustafson, Kenny, Schauer, Sullivan, Vaughan
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
8. QUESTIONS, COMMENTS AND ANNOUNCEMENTS – GENERAL
Alderwoman Sullivan.
.commented regarding receipt of positive feedback from City’s newly released videos. She noted videos were intended to provide a sampling of our vast varietal community..provided a heartfelt thank you to all City employees for services provided..expressed enjoyment in seeing Birthday Parade.
Mayor Marchese thanked Alkaye Media Group for their hard work in creating the videos.
Timothy Waz thanked Council for taking his thoughts into consideration. Mr. Waz requested list of businesses that will be receiving rebate; Administrator Vana directed him to submit FOIA request.
19. ADJOURNMENT
There being no further business to come before the City Council, it was moved by Alderman Vaughan and seconded by Alderman Schauer to adjourn the City Council meeting.
VIA VOICE VOTE – MOTION DULY CARRIED
The City Council meeting adjourned at 8:59 P.M.
https://www.darien.il.us/getattachment/343eff59-f861-44c4-9601-b92cb205bd85/200420.aspx
Alerts Sign-up