Du Page County Finance Committee met April 14.
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT
4. CHAIRMAN'S REMARKS - CHAIR LARSEN
5. APPROVAL OF MINUTES
A. Finance Committee - Regular Meeting - Tuesday March 10th, 2020
6. BUDGET TRANSFERS
A. FI-R-0321-20 RESOLUTION -- Budget Transfers 4-14-20 Budget Transfers Various Companies and Accounting Units
7. PROCUREMENT REQUISITIONS
A. Finance - Larsen
1. FI-P-0111-20 Recommendation for the approval of a contract to Alexian Brothers Ambulatory Group d/b/a Alexian Brothers Medical Group to provide health related services, to include drug screens, physicals, TB tests, chest x-rays and random drug and alcohol breath screens. This contract covers the period of July 18, 2020 through July 17, 2021 for Human Resources, for a contract total amount of $26,596.00, per low bid 19-053-HR.
2. Change Order -- Recommendation for approval of an amendment to Resolution 19- 20-243, for purchase order number 2081-0001 SERV for change order number six (6), for a contract issued to Laner Muchin, LTD., to provide professional legal services for tort liability employee practice liability cases and increase the encumbrance $50,000, resulting in an amended contract total amount not to exceed $125,000, an increase of 66.67% and resulting in a cumulative increase of 733.33%
B. Health & Human Services-DiCianni
1. Change Order -- HHS-P-0049A-19 - Amendment to Resolution HHS-P-0049-19, issued to Medline Industries, Inc., to extend the contract through April 30, 2020 and increase the contract in the amount of $17,000.00 to cover service through the end of contract period, to furnish and deliver incontinent products, for the DuPage Care Center, taking the contract amount of 191,000.00, resulting in an amended contract total amount not to exceed $208,000.00, an increase of 8.90%. (3730-0001 SERV)
C. Judicial/Public Safety - Eckhoff
1. JPS-P-0109-20 Ruggiero & Associate, P.C. Recommendation for the approval of a contract to Jillian Ruggiero, of Ruggiero & Associates, P.C. to provide professional services as a conflict attorney assigned to juvenile cases for the period of May 1, 2020 through April 30, 2021 for the 18th Judicial Circuit Court, for a contract total amount not to exceed $42,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
2. JPS-P-0110-20 Recommendation for the approval of a contract purchase order to Midwest Office Interiors, to furnish, deliver and install seating and tables for the adult and juvenile waiting rooms in the Probation and Court Services, for the period April 15, 2020 through November 14, 2020, for a contract total not to exceed $31,941.92. Contract let pursuant to the Governmental Joint Purchasing Act in compliance with 30 ILCS 525 “Per Cooperative National IPA” Contract #R142208.
D. Public Works - Healy
1. FM-P-0105-20 Recommendation for the approval of a contract to Pizzo & Associates, Ltd., for the Campus Landscaping Plan Phase II, for Facilities Management, for the period through November 30, 2021, $51,372.04 for Facilities Management and $30,904.75 for the Health Department, for a contract total amount not to exceed $82,276.79, per lowest responsible bid #19-043-FM. Pizzo & Associates, Ltd. has acquired the assets of Native Landscape Contractors, LLC and agree to the same terms as specified in the original contract.
E. Stormwater-Zay
1. SM-P-0096-20 Recommendation to approve an agreement between County of DuPage and V3 Companies, Ltd., to provide Professional Native Vegetation Management Services, for Stormwater Management, from 4/15/20 through 4/30/21, for a contract total amount not to exceed $65,000.00, per RFP#20-001-SW. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1002(a). Vendor selected pursuant to DuPage County Code Section 2-300.
2. SM-P-0097-20 Recommendation to approve an agreement between County of DuPage and Cardno, Inc., to provide Professional Native Vegetation Management Services, for Stormwater Management, from 4/15/20 through 4/30/21, for a contract total amount not to exceed $65,000.00, per RFP#20-001-SW. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1002(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1)(b)
3. SM-P-0098-20 Recommendation to approve an agreement between County of DuPage and Hampton, Lenzini, and Renwick, Inc., to provide Professional Native Vegetation Management Services, for Stormwater Management, from 4/15/20 through 4/30/21, for a contract total amount not to exceed $65,000.00, per RFP#20- 001-SW. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1002(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1)(b)
F. Technology - Hart
1. TE-P-0115-20 Recommendation for the approval of a contract purchase order to Insight Public Sector, for an upgrade to the County's Fatpipe appliances and service, for Information Technology, for a contract total amount of $27,328.00. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
2. TE-P-0116-20 Recommendation for the approval of a contract to Physicians Record Company, to furnish and deliver printed carbonless (NCR) forms for various County offices/departments. This contract covers the period of June 1, 2020 through May 31, 2021, for a contract total amount $42,000.00, per renewal option under bid #17-075- GV. This is the third and final optional twelve month renewal.
3. TE-CO-0008-20 TE-P-0071A-20 - Amendment to Resolution TE-P-0071-20 (County Contract 10000478), issued to CDW Government, Inc. for Microsoft Azure Cloud Service overages in 2019 for GIS and Information Technology, to increase the contract amount by $11,213.85 for the Information Technology portion that were inadvertently left off of the original purchase order, resulting in an amended contract total of $37,748.09, an increase of 42.26%.
4. TE-CO-0009-20 TE-P-0278A-19 - Amendment to Resolution TE-P-0278-19 (County Contract 4146-0001-SERV), issued to CDW Government, Inc. to enter into an Enterprise Term License Agreement with Adobe Systems Incorporated for Adobe software licensing for use by DuPage County and the Forest Preserve District of DuPage County, for the period of November 10, 2019 through November 9, 2020, for Information Technology, to increase the contract amount by $6,360.00 to add Adobe Sign licenses for E-Signatures, resulting in an amended contract total of $92,302.40, an increase of 7.4%.
G. Transportation - Puchalski
1. DT-R-0314-20 RESOLUTION -- Awarding Resolution to Alliance Contractors, Inc., for the 2020 Various Bridge Repair Program, Section 20-BRREP-01-BR, for an estimated County cost of $1,527,873.52; Per low bid.
2. Amendment -- DT-R-0364A-18 – Amendment to Resolution DT-R-0364-18, issued to A. Lamp Concrete Contractors, Inc., for drainage improvements along CH 25/Meyers Road, from 16th Street to 18th Street, Section 18-00201-03-DR, to increase the funding in the amount of $32,000.00, resulting in an amended estimated County cost of $171,288.85, an increase of 22.97%
3. DT-P-0099-20 Recommendation for the approval of a contract to Plote Construction, Inc., to furnish and deliver bituminous paving materials for the Northwest region, as needed for the Division of Transportation ($50,000) and Public Works ($15,000), for the period April 15, 2020 through April 14, 2021, for a contract total not to exceed $65,000; Per lowest responsible bid 20-022-DOT.
4. DT-P-0100-20 Recommendation for the approval of a contract to K-Fam Limited Liability Company, d/b/a K-Five Hodgkins, LLC, to furnish and deliver bituminous paving materials, as needed for the Division of Transportation ($150,000) and Public Works ($35,000), for the period April 15, 2020 through April 14, 2021, for a contract total not to exceed $185,000; Per lowest responsible bid 20-022-DOT.
5. DT-P-0101-20 Recommendation for the approval of a contract to Ozinga Ready Mix Concrete, Inc., to furnish and deliver Portland Concrete Cement, as needed for the Division of Transportation ($50,000) and Public Works ($40,000), for the period April 15, 2020 through April 14, 2021, for a contract total not to exceed $90,000; Per lowest responsible bid 20-022-DOT.
6. DT-P-0102-20 Recommendation for the approval of a contract to Vulcan Materials Company, d/b/a Vulcan Construction Materials, LLC, to furnish and deliver coarse and fine aggregates, as needed for the Division of Transportation ($30,000) and Public Works ($70,000), for the period April 15, 2020 through April 14, 2021, for a contract total not to exceed $100,000; Per lowest responsible bid 20-022-DOT.
7. DT-P-0103-20 Recommendation for the approval of a contract to Mandel Metals, Inc., d/b/a US Standard Sign Co., to furnish aluminum sign blanks, as needed for the Division of Transportation, for the period June 1, 2020 through May 31, 2021, for a contract total not to exceed $42,571.32; Per renewal option under bid award 19-025- DOT, first of three options to renew.
8. DT-P-0104-20 Recommendation for the approval of a contract to West Side Tractor Sales Co., to furnish and deliver John Deere repair and replacement parts, as needed for the Division of Transportation, for the period June 1, 2020 through May 31, 2021, for a contract total not to exceed $30,000; Per 55 ILCS 5/5-1022 Competitive Bids (c) not suitable for competitive bids (Direct replacement of compatible equipment parts).
9. DT-CO-0006-20 Amendment to County contract 3806 SERV, issued to West Side Tractor Sales Co., to furnish John Deere repair and replacement parts, as needed for the Division of Transportation, to increase the funding in the amount of $10,000, resulting in an amended contract total amount of $30,000, an increase of 50.00%.
10. DT-CO-0007-20 Amendment to County contract 4010 SERV, issued to Patson, Inc., to furnish and deliver Freightliner repair and replacement parts, as needed for the Division of Transportation, to increase the funding in the amount of $12,600, resulting in an amended contract total amount of $25,200, an increase of $100.00%.
8. FINANCE RESOLUTIONS
A. FI-R-0315-20 RESOLUTION -- Acceptance and Appropriation of Additional Funding for the ILDCEO Community Services Block Grant PY20 Agreement No. 20-231028, Company 5000 - Accounting Unit 1650, $25,000
B. FI-R-0316-20 RESOLUTION -- Acceptance and Appropriation of Additional Funding for the Aging Case Coordination Unit Fund PY20 Agreement No. CCUT200253 and ESS2002002, Company 5000 - Accounting Unit 1720, $252,301
C. FI-R-0324-20 RESOLUTION -- Acceptance and Appropriation of Additional Funding for the Illinois Department of Human Services Supportive Housing Grant PY20, Company 5000 - Accounting Unit 1760, $21,420
D. FI-R-0317-20 RESOLUTION -- Allocation of $50,000 in County Funding to DuPage Pads for immediate COVID-19 Response
E. FI-R-0320-20 RESOLUTION -- Allocation of $35,000 in County Funding to Catholic Charities Diocese of Joliet for immediate COVID-19 Response
F. FI-R-0298-20 RESOLUTION -- Revision to Personnel Budget - County Sheriff
G. FI-R-0322-20 RESOLUTION -- Placing Names on Payroll
9. FINANCE ORDINANCES
A. FI-O-0033-20 ORDINANCE -- Determining the Compensation of Members of the DuPage County Board
B. FI-O-0034-20 ORDINANCE -- Determining the Compensation of Various DuPage County Elected Officials
10. INFORMATIONAL
A. Payment of Claims
1. Payment of Claims -- 03/24/2020 Paylist
2. Payment of Claims -- 03/27/2020 Paylist
3. Payment of Claims -- 03/31/2020 Paylist
4. Payment of Claims -- 04/03/2020 Paylist
5. Payment of Claims -- 04/07/2020 Paylist
B. Wire Transfers
1. Wire Transfers -- 04/08/2020 Wire Transfer Co 1100
C. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN # 027-20 LIHEAP State Supplemental Grant FY21 - ILDCEO - Community Services - $2,856,548
2. Grant Proposal Notifications -- GPN # 009-20 LIHEAP HHS Grant FY21 - U.S. Dept of Health and Human Services - ILDCEO - Community Services - $1,747,629
3. Grant Proposal Notifications -- GPN # 028-20 - CCU Technology Grant - Illinois Department on Aging - Community Services - $24,997.83.
4. Grant Proposal Notifications -- GPN # 029-20 - Emergency Senior Services Grant - Illinois Department on Aging - Community Services - $227,303
5. Grant Proposal Notifications -- GPN 026-20 Substance Abuse and Mental Health Services Administration (SAMHSA) Treatment Drug Court Program - U.S. Department of Health and Human Services - DuPage County Probation and Court Services - $1,934,400.00
6. Grant Proposal Notifications -- GPN 024-20 ComEd Green Region Program 2020 - Openlands Grant: Campus Pollinator Conversion - $3,500.00
7. Grant Proposal Notifications -- GPN 035-20 - Illinois Department of Human Services - IDHS COVID-19 Emergency Homeless Lodging Grant Funds - Community Services - $21,420.00
11. OLD BUSINESS
12. NEW BUSINESS
A. Presentation on potential impact of COVID-19 crisis on County Finances
B. Discussion -- Treasurer proposal regarding potential real estate tax penalty grace period
13. ADJOURNMENT
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=8924&Inline=True
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