Du Page County Public Works Committee met March 17.
Here is the minutes provided by the committee:
1. CALL TO ORDER
9:00 AM meeting was called to order by Chair James Healy at 9:30 AM.
The Public Works Committee Meeting was moved to the County Board Room.
2. ROLL CALL
PRESENT: Healy, Krajewski, Larsen, Noonan, Tornatore
ABSENT: Ozog
3. CHAIRMAN'S REMARKS - CHAIR HEALY
4. PUBLIC COMMENT
5. APPROVAL OF MINUTES
A. Public Works Committee - Regular Meeting - Feb 18, 2020 9:00 AM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Brian J. Krajewski, District 3
SECONDER: Sam Tornatore, District 1
AYES: Healy, Krajewski, Larsen, Noonan, Tornatore
ABSENT: Ozog
6. BUDGET TRANSFERS
The motion was to combine and approve the Budget Transfers as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Brian J. Krajewski, District 3
SECONDER: Sam Tornatore, District 1
AYES: Healy, Krajewski, Larsen, Noonan, Tornatore
ABSENT: Ozog
A. Budget Transfers -- Public Works - $37,345 - transfer needed for Statutory Fiscal charges for JP Morgan bank fees invoice accrual and Depreciation accounts for expense
B. Budget Transfers -- Public Works - $224,315 - transfer needed for Engineering for master plan plant engineering and Depreciation accounts for expense
7. CLAIMS REPORT
A. Payment of Claims -- Public Works and Facilities Management
The motion was to combine and approve the Claims Report as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert L. Larsen, District 6
SECONDER: Sean T. Noonan, Vice Chair
AYES: Healy, Krajewski, Larsen, Noonan, Tornatore
ABSENT: Ozog
8. SOLE SOURCE
A. DC-P-0074-20 Recommendation for approval of a contract to Harris Govern, for annual software maintenance and support services, as needed, for the period of April 1, 2020 through March 31, 2021, for Building & Zoning - $20,194.49, Division of Transportation - $9,693.36 and Public Works - $4,038.90, for a contract total amount not to exceed $33,926.75; Per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source. (Support for Govern System.)
RESULT: APPROVED [UNANIMOUS]
MOVER: Brian J. Krajewski, District 3
SECONDER: Sean T. Noonan, Vice Chair
AYES: Healy, Krajewski, Larsen, Noonan, Tornatore
ABSENT: Ozog
9. JOINT PURCHASING AGREEMENT
The motion was to combine and approve the Joint Purchasing Agreements as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T. Noonan, Vice Chair
SECONDER: Brian J. Krajewski, District 3
AYES: Healy, Krajewski, Larsen, Noonan, Tornatore
ABSENT: Ozog
A. PW-P-0075-20 Recommendation for the approval of a contract to Syntech Systems, Inc for a fuel management system at the Public Works Woodridge wastewater treatment plant, for Public Works, for a total contract amount not to exceed $33.090.60, per National Joint Powers Alliance #022217-SYS, pricing in compliance with ILCS 525/2 "Government Joint Purchasing Act".
B. PW-P-0076-20 Recommendation for the approval of a contract to Muscat Painting & Decorating, for sandblasting, priming, and painting, for Public Works, for the period May 29, 2020 through May 28, 2022, for a total contract amount not to exceed $45,417, in compliance with 30 ILCS 525/2 “Governmental Joint Purchasing Act”, DuPage Municipal Purchasing Initiative MPI 2020-1287
10. BID AWARD The motion was to combine and approve the Bid Awards as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T. Noonan, Vice Chair
SECONDER: Sam Tornatore, District 1
AYES: Healy, Krajewski, Larsen, Noonan, Tornatore
ABSENT: Ozog
A. PW-P-0077-20 Recommendation for the approval of a contract to Stewart Spreading, for Daily Removal and Land Application of biosolids, for Public Works, for the period October 1, 2020 through September 30, 2024, for a total contract amount not to exceed $1,349,800.00, per lowest responsible bid #19-148-PW
B. FM-P-0078-20 Recommendation for the approval of a contract to Lee’s Foodservice Parts & Repair, LLC, to provide repair services and parts for kitchen, ice and refrigeration equipment as needed for County facilities, for Facilities Management, for the period March 23, 2020 through March 22, 2022 for a total contract amount not to exceed $47,040, per lowest responsible bid #20-003-FM.
11. BID RENEWAL The motion was to combine and approve the Bid Renewals as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Brian J. Krajewski, District 3
SECONDER: Sean T. Noonan, Vice Chair
AYES: Healy, Krajewski, Larsen, Noonan, Tornatore
ABSENT: Ozog
A. FM-P-0079-20 Recommendation for the approval of a contract to Gas Depot, Inc., to furnish and deliver low sulfur diesel fuel, as needed for the Power Plant and Standby Power Facility, for the period April 1, 2020 through March 31, 2021, for Facilities Management, for a contract total not to exceed $72,200, per renewal option under bid award #19-011-DOT, first option to renew.
B. FM-P-0080-20 Recommendation for the approval of a contract to Konematic Inc d/b/a Door Systems Inc, for preventive maintenance and repair services for automatic and manual doors with threshold closers, as needed, for County facilities, for Facilities Management, for the period April 1, 2020 through March 31, 2021, for a total contract amount not to exceed $52,250.14, per renewal option under bid award #18-226-FM, first option to renew.
C. PW-P-0081-20 Recommendation for the approval of a contract to Olin Chlor Alkali Products and Vinyls to furnish and deliver sodium hypochlorite for the Woodridge Greene Valley and Knollwood Wastewater Facilities, for Public Works, for the period April 1, 2020 through March 31, 2021, for a contract total amount not to exceed $60,000, per renewal option under bid award #18-028-JM, second of three possible renewals
12. INFORMATIONAL
A. 2020-64 Ratification of an emergency procurement to Thermosystems, LLC, to provide the replacement of the condenser water pumps, for data units 3 and 4 in the DU-COMM radio telecom room, for a total contract amount not to exceed $8,964. Emergency Procurement per 55 ILCS 5-1022 based upon being necessary to minimize or prevent serious disruptions in services.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sam Tornatore, District 1
SECONDER: Brian J. Krajewski, District 3
AYES: Healy, Krajewski, Larsen, Noonan, Tornatore
ABSENT: Ozog
B. Informational -- Strategic Initiatives - Public Works
DuPage County Page 4
Minutes Public Works Committee March 17, 2020
RESULT: ACCEPTED AND PLACED ON FILE [UNANIMOUS]
MOVER: Sean T. Noonan, Vice Chair
SECONDER: Robert L. Larsen, District 6
AYES: Healy, Krajewski, Larsen, Noonan, Tornatore
ABSENT: Ozog
C. Informational -- Strategic Initiatives - Facilities Management
RESULT: ACCEPTED AND PLACED ON FILE [UNANIMOUS]
MOVER: Sean T. Noonan, Vice Chair
SECONDER: Robert L. Larsen, District 6
AYES: Healy, Krajewski, Larsen, Noonan, Tornatore
ABSENT: Ozog
D. Informational -- Strategic Initiatives - Facilities Management Capital Funding
RESULT: ACCEPTED AND PLACED ON FILE [UNANIMOUS]
MOVER: Sean T. Noonan, Vice Chair
SECONDER: Robert L. Larsen, District 6
AYES: Healy, Krajewski, Larsen, Noonan, Tornatore
ABSENT: Ozog
13. OLD BUSINESS
14. NEW BUSINESS Chairman Healy informed the Committee that the Department of Transportation, Public Works Department, and GIS Department provided assistance to the Election Commission in securing, packing, and delivering paper towels and disinfectant spray to all the polling places in DuPage County. Department of Transportation provided vehicles and drivers for distribution and all supplies were delivered by 6:00 AM.
15. ADJOURNMENT There being no further business, the meeting was adjourned at 9: 42 AM
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