Du Page County Board met March 24.
Here is the minutes provided by the board:
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. INVOCATION
4. ROLL CALL
5. CHAIRMAN'S REPORT
6. PUBLIC COMMENT
7. CONSENT ITEMS
A. 2020-6 Approval of Committee Minutes: 5/14/19 - Strategic Planning, 5/28/19 - Strategic Planning, 2/11 - Technology, 2/18 - Public Works, 2/25 - Finance, Legislative, 3/3 - Health & Human Services, Judicial/Public Safety & Transportation
B. Payment of Claims -- 03/06/2020 Paylist
C. Payment of Claims -- 03/10/2020 Paylist
D. Payment of Claims -- 03/13/2020 Paylist
E. Payment of Claims -- 03/17/2020 Paylist
F. Payment of Claims -- 03/20/2020 Paylist
G. Wire Transfers -- 03/06/2020 Wire Transfer
H. Consent Item -- Treasurer's Monthly Report of Investments and Deposits - March 2020
I. Consent Item -- Consent Items 3-24-20
8. COUNTY BOARD - ZAY
Committee Update
A. CB-R-0305-20 RESOLUTION -- Appointment of Joseph Maranowicz as a Member (Municipal) of the Emergency Telephone System Board for 9-1-1
B. CB-R-0308-20 RESOLUTION -- To Declare a State of Emergency in DuPage County
C. CB-R-0309-20 RESOLUTION -- Temporarily Suspend County Board Rules
9. FINANCE - LARSEN
Committee Update
A. FI-R-0281-20 RESOLUTION -- Resolution providing for the issuance of not to exceed $52,000,000 in aggregate principal amount of its revenue refunding bonds (the Morton Arboretum Project), series 2020 (green bonds), which bonds will be payable from loan payments and other amounts described in the herein described trust indenture; authorizing the execution of a loan agreement, a trust indenture and a bond purchase agreement and related documents in connection with the sale of the bonds; authorizing the distribution of a preliminary official statement and an official statement; and setting forth the terms and conditions upon which the bonds are to be issued and providing for other matters consistent with the issuance, sale and delivery of the bonds.
B. FI-R-0294-20 RESOLUTION -- Approving an Intergovernmental Agreement With Bloomingdale Township for Police Services
C. FI-R-0295-20 RESOLUTION -- Approving an Intergovernmental Agreement With Milton Township for Police Services
D. FI-R-0296-20 RESOLUTION -- Approving an Intergovernmental Agreement With Wayne Township for Police Services
E. FI-R-0297-20 RESOLUTION -- Approving an Intergovernmental Agreement With York Township for Police Services
F. FI-R-0282-20 RESOLUTION -- Acceptance & Appropriation of the DuPage Housing Authority (DHA) Family Self-Sufficiency (FSS) Program PY20 Agreement No. FSS20004516 Company 5000 Accounting - Unit 1740 - $121,726.
G. FI-R-0284-20 RESOLUTION -- Acceptance and Appropriation of Additional Funding for the Community Development Block Grant-Disaster Recovery Grant FY20, Company 5000 - Accounting Unit 1520 Increasing the Grant by $98,507.
H. FI-R-0288-20 RESOLUTION -- Acceptance & Appropriation of the Thirty-Second (32nd) Year Emergency Solutions Grants FY2020, Company 5000 – Accounting Unit 1470, $514,663
I. FI-R-0283-20 RESOLUTION -- Acceptance & Appropriation of the Twenty-Ninth (29th) Year HOME Investment Partnerships Grant FY2020, Company 5000 – Accounting Unit 1450, $6,088,601
J. FI-R-0289-20 RESOLUTION -- Acceptance & Appropriation of the Forty-Sixth (46th) Year Community Development Block Grant FY2020, Company 5000 – Accounting Unit 1440, $9,485,924
K. FI-R-0300-20 RESOLUTION -- Bank Depositories
L. FI-R-0301-20 RESOLUTION -- Abatement of Special Service Area Number Thirty-One 2019 Tax Levy $1,564,925
M. FI-R-0302-20 RESOLUTION -- Authorization to Transfer and Appropriate $555,237 in Additional Funds from the General Fund to the County Infrastructure Fund for Fiscal Year 2020
N. FI-R-0303-20 RESOLUTION -- Additional Appropriation for the County Infrastructure Fund Company 6000, Accounting Unit 1220 $555,237
O. FI-R-0304-20 RESOLUTION -- Placing Names on Payroll
P. FI-R-0307-20 RESOLUTION -- Temporary Revision and Revision to Personnel Policy Manual - 5.4 Sick Time
Q. FI-R-0306-20 RESOLUTION -- Budget Transfers 3-24-20 Budget Transfers Various Companies and Accounting Units
R. FI-P-0094-20 Recommendation for the approval to use Federal Express, UPS, or the United States Postal Service to provide express mail service for various DuPage County departments for two years (with no contract) for an amount not to exceed $40,00.00 per quote tabulation 20-016-FN
S. Grant Proposal Notifications -- GPN 023-20 - DCFS Children's Advocacy Center Grant PY21 - Illinois Dept. Of Children's & Family Services - U.S. Department of Health and Human Services - DuPage County State's Attorney (Children's Center) - $64,180
T. Grant Proposal Notifications -- GPN #020-20 DuPage Housing Authority (DHA) Family Self-Sufficiency (FSS) Coordinator Program PY20 - Community Services - $121,726.
U. Grant Proposal Notifications -- GPN 025-20 Donated Funds Initiative - Illinois Dept. of
Human Services - DuPage State's Attorney (Children's Center) - $77,339.00
10. DEVELOPMENT - TORNATORE
Committee Update
Regulatory Services
A. DC-O-0024-20 ORDINANCE -- Z19-089 – ORDINANCE – Cook: To approve the following zoning relief: Variation to increase the square footage of a principal building (home) from 3,860 sq. ft to approximately 4,247 sq. ft. (Milton/ District 4) ZHO Recommendation to Approve Development Committee VOTE (to Approve): 4 Ayes, 0 Nays, 2 Absent
B. DC-O-0025-20 ORDINANCE -- Z19-094 – ORDINANCE – Gates: To approve the following zoning relief: Variation to increase fence height from 4 ft. to 6 ft. and increase opacity from 50 % to 100% for a fence within the corner yard setback. (Downers Grove/ District 2) ZHO Recommendation to Deny DuPage County Development Committee Vote (Motion to Approve Failed): 1 Ayes, 3 Nays, 2 Absent (If the County Board seeks to approve the zoning relief it will require a 3⁄4 majority vote {14 votes} to approve based on the recommendation to deny by the Zoning Hearing Officer)
C. DC-O-0026-20 ORDINANCE -- Z20-005 – ORDINANCE – Kiely: To approve the following zoning relief: Conditional Use to increase total area of existing detached accessory buildings (detached garage and shed) from required 850 sq. ft. to approximately 974.49 sq. ft., where they have existed more than 5 years. (Milton/ District 4) ZHO Recommendation to Approve Development Committee VOTE (to Approve): 4 Ayes, 0 Nays, 2 Absent
D. DC-O-0027-20 ORDINANCE -- Z20-007 – ORDINANCE – Rouille: To approve the following zoning relief: Variation to allow commercial equipment (shipping container) on an R-4 Single Family property. (Winfield/ District 6) ZHO Recommendation to Deny DuPage County Development Committee Vote (Motion to Approve Failed): 0 Ayes, 4 Nays, 2 Absent (If the County Board seeks to approve the zoning relief it will require a 3⁄4 majority vote {14 votes} to approve based on the recommendation to deny by the Zoning Hearing Officer)
E. DC-O-0028-20 ORDINANCE -- Z20-008 – ORDINANCE – Scott: To approve the following zoning relief: Conditional use to allow existing deck to remain closer than 3 feet from the side property line (approx. 0.6 ft), where it has existed for at least 5 years. (Milton/ District 4) ZHO Recommendation to Approve Development Committee VOTE (to Approve): 4 Ayes, 0 Nays, 2 Absent
F. DC-P-0074-20 Recommendation for approval of a contract to Harris Govern, for annual software maintenance and support services, as needed, for the period of April 1, 2020 through March 31, 2021, for Building & Zoning - $20,194.49, Division of Transportation - $9,693.36 and Public Works - $4,038.90, for a contract total amount not to exceed $33,926.75; Per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source. (Support for Govern System.)
11. HEALTH & HUMAN SERVICES - DICIANNI
Committee Update
A. HHS-R-0285-20 RESOLUTION -- Recommendation for Approval of a HOME Investment Partnerships Act (HOME) Funds Program Agreement between DuPage County and Warrenville Horizon Limited Partnership – Warrenville Horizon Senior Living Community – In the Amount of $2,550,000.00.
B. HHS-R-0286-20 RESOLUTION -- Recommendation for Approval of HOME Investment Partnerships Act (HOME) Funds Program Agreement between DuPage County and Catholic Charities, Project Number HM19-03a – Tenant Based Rental Assistance Program – In the Amount of $200,000.00.
C. HHS-R-0287-20 RESOLUTION -- Recommendation for Approval of a HOME Investment Partnerships Act (HOME) Funds Program Agreement between DuPage County and DuPage Pads, Project Number HM19-03b - Tenant Based Rental Assistance Program – In the Amount of $100,000.00.
DuPage County Page 5
Agenda Du Page County Board March 24, 2020
D. HHS-R-0290-20 RESOLUTION -- Recommendation for the approval of a contract to Yami Vending, Inc., for managing beverage and snack vending machines at various locations on the DuPage County Campus for the period April 1, 2020 through March 30, 2021, per bid #20-012-CARE, (Yami Vending, Inc. Pays DuPage Care Center 20% profit and a one (1) time payment of $5,000.00 for first year).
E. HHS-P-0082-20 Recommendation for the approval of a contract purchase order to Brightstar Care of Central DuPage-Wheaton, to provide supplemental staffing (CNA's, LPN's and RN's), for the DuPage Care Center, for the period April 10, 2020 through April 9, 2021, for a total contract amount not to exceed $400,000.00, per renewal option under Proposal #17-003-GV, third and final optional renewal.
F. HHS-P-0083-20 Recommendation for the approval of contract to Ecolab, Inc., for laundry chemicals, for the DuPage Care Center, for the period April 24, 2020 through April 23, 2021, for a contract not to exceed $29,000.00, per lowest responsible bid #18- 217-DPCC, first of three (3) one-year option to renew.
G. HHS-P-0084-20 Recommendation for the approval of a contract to DV Jahn Inc., to furnish and deliver Ostomy, Tracheostomy, Enteral, Enteral Feeding Formulas and Urological Supplies (MED B) and Services, for the period July 1, 2020 through June 30, 2021, for a total contract amount not to exceed $112,572.00, per renewal option under bid #18-090-GV, second option of three (3) one-year optional renewals.
H. HHS-P-0085-20 Recommendation for the approval of a contract to Medline Industries, Inc., for examination gloves, for the period May 1, 2020 through April 30, 2021, for a contract total amount not to exceed $95,000.00, per renewal option under bid #18-047- GV, second of three optional one-year renewal.
I. Action Item -- HHS-P-0025A-15 - Amendment to Resolution HHS-P-0025-15, issued to Comcast Cable, to extend contract 822-0001 SERV through April 30, 2020 and increase in the amount of $2,750.00 to cover cable services for the DuPage Care Center, taking the contract amount of $71,197.00, resulting in an amended contract total amount not to exceed $73,947.00, an increase of 3.86%. (822-0001 SERV)
J. Authorization for Overnight Travel -- Community Services - DuPage County's nominated family of three to attend the Illinois Association of Community Action Agencies (IACAA) Annual Family's of Distinction Award Ceremony in Springfield, Illinois from April 26, 2020 through April 27, 2020. Expenses to include registration, transportation, and per diems for approximate total of $295. CSBG Grant funded 5000-1650.
K. Authorization for Overnight Travel -- Community Services - DuPage County's Intake & Referral Administrator to attend the annual Illinois Association of Community Action Agencies (IACAA) Learning Conference and the IACAA Annual Family's of Distinction Award Ceremony in Springfield, Illinois from April 26, 2020 through April 28, 2020. Expenses to include registration, transportation and lodging (to include recipient family and one case manager), miscellaneous expenses (parking, mileage, etc.), and per diems for approximate total of $1430. CSBG Grant funded 5000-1650.
L. Authorization for Overnight Travel -- Community Services - Family Self-Sufficiency Case Manager to attend the Annual Illinois Association of Community Action Agencies (IACAA) Family's of Distinction Award Ceremony in Springfield, Illinois from April 26, 2020 through April 27, 2020. Expenses to include registration, transportation and per diems for approximate total of $145. CSBG Grant funded 5000-1650.
M. Authorization for Overnight Travel -- Community Services Weatherization (WX) Assessor to attend the Healthy Home Evaluator Training Course in Champaign, Illinois, from May 11, 2020 through May 15, 2020. Expenses to include lodging, miscellaneous expenses (parking, mileage, etc.), and per diems for approximate total of $880. WX Grant funded 5000-1400.
12. JUDICIAL/PUBLIC SAFETY - ECKHOFF
Committee Update
A. JPS-P-0088-20 Recommendation for the approval of a contract to Trinity Services Group, Inc. to provide inmate and officer meals at the DuPage County Jail. This contract covers the period of May 1, 2020 to April 30, 2021 for a contract total not to exceed $584,182.50. Per most qualified offer per Proposal 19-009-SHF-Managed Food Service for the DuPage County Jail.
B. JPS-P-0089-20 Recommendation for the approval of a contract purchase order to West Publishing d/b/a Thomson Reuters-West, for the purchase of fifty (50) online passwords for Westlaw Proflex Online Research for the 18th Judicial Circuit Court, for the period of April 1, 2020 through March 31, 2025, for a contract total amount not to exceed $124,482.96. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
C. JPS-P-0090-20 Recommendation for the approval of a contract to Mac's Body Shop, Inc., to provide auto body repairs for the Sheriff's vehicles on an "as needed" basis. The contract covers the period of June 1, 2020-May 31, 2021. This is the third and final renewal-bid 17-032-JM
13. PUBLIC WORKS - HEALY
Committee Update
A. FM-P-0078-20 Recommendation for the approval of a contract to Lee’s Foodservice Parts & Repair, LLC, to provide repair services and parts for kitchen, ice and refrigeration equipment as needed for County facilities, for Facilities Management, for the period March 23, 2020 through March 22, 2022 for a total contract amount not to exceed $47,040, per lowest responsible bid #20-003-FM.
B. FM-P-0079-20 Recommendation for the approval of a contract to Gas Depot, Inc., to furnish and deliver low sulfur diesel fuel, as needed for the Power Plant and Standby Power Facility, for the period April 1, 2020 through March 31, 2021, for Facilities Management, for a contract total not to exceed $72,200, per renewal option under bid award #19-011-DOT, first option to renew.
C. FM-P-0080-20 Recommendation for the approval of a contract to Konematic Inc d/b/a Door Systems Inc, for preventive maintenance and repair services for automatic and manual doors with threshold closers, as needed, for County facilities, for Facilities Management, for the period April 1, 2020 through March 31, 2021, for a total contract amount not to exceed $52,250.14, per renewal option under bid award #18-226-FM, first option to renew.
D. PW-P-0075-20 Recommendation for the approval of a contract to Syntech Systems, Inc for a fuel management system at the Public Works Woodridge wastewater treatment plant, for Public Works, for a total contract amount not to exceed $33.090.60, per National Joint Powers Alliance #022217-SYS, pricing in compliance with ILCS 525/2 "Government Joint Purchasing Act".
E. PW-P-0076-20 Recommendation for the approval of a contract to Muscat Painting & Decorating, for sandblasting, priming, and painting, for Public Works, for the period May 29, 2020 through May 28, 2022, for a total contract amount not to exceed $45,417, in compliance with 30 ILCS 525/2 “Governmental Joint Purchasing Act”, DuPage Municipal Purchasing Initiative MPI 2020-1287
F. PW-P-0077-20 Recommendation for the approval of a contract to Stewart Spreading, for Daily Removal and Land Application of biosolids, for Public Works, for the period October 1, 2020 through September 30, 2024, for a total contract amount not to exceed $1,349,800.00, per lowest responsible bid #19-148-PW
G. PW-P-0081-20 Recommendation for the approval of a contract to Olin Chlor Alkali Products and Vinyls to furnish and deliver sodium hypochlorite for the Woodridge Greene Valley and Knollwood Wastewater Facilities, for Public Works, for the period April 1, 2020 through March 31, 2021, for a contract total amount not to exceed $60,000, per renewal option under bid award #18-028-JM, second of three possible renewals
14. TECHNOLOGY - HART
Committee Update
A. TE-P-0091-20 Recommendation for the approval of a contract to Insight Public Sector for the purchase of Network Switches for the Sheriff's Department, for Information Technology, for a contract total of $117,224.11, per lowest responsible bid #20-004-SHF.
B. TE-P-0093-20 Ratification of an emergency procurement with CDWG, Inc., for the procurement of laptops for various departments, for Information Technology, for a contract total of $74,629.08, in compliance with the DuPage County Procurement Code, Section 2-300.4-106. With the situation in China with the COVID-19 quarantines, parts for the manufacture of laptops are severely delayed and vendors have very limited stock of laptops. In order to provide departments with the ability to work remotely in the case of quarantines in DuPage County, this emergency procurement was necessary, as most other businesses are doing the same and IT staff was concerned that waiting to procure the equipment would result in no stock at the time of an order.
C. TE-P-0095-20 Ratification of an emergency procurement with ITsavvy LLC, for the procurement of laptops for various departments, for Information Technology, for a contract total of $99,268.00, in compliance with the DuPage County Procurement Code, Section 2-300.4-106. With the situation in China with the COVID-19 quarantines, parts for the manufacture of laptops are severely delayed and vendors have very limited stock of laptops. In order to provide departments with the ability to work remotely in the case of quarantines in DuPage County, this emergency procurement was necessary, as most other businesses are doing the same and IT staff was concerned that waiting to procure the equipment would result in no stock at the time of an order.
D. 2020-67 Recommendation for the approval of a contract to Insight Public Sector for the purchase of two (2) scanners for the Human Resources department, for Information Technology, for a contract total of $8,422.00, per lowest responsible quote #0222037868.
15. TRANSPORTATION - PUCHALSKI
Committee Update
A. DT-R-0291-20 RESOLUTION -- Adopting DuPage County Division of Transportation
American’s with Disabilities Act Transition Plan.
B. DT-R-0292-20 RESOLUTION -- Awarding Resolution issued to Superior Road Striping, for the 2020 Pavement Marking Maintenance Program, Section 20-PVMKG-08-GM, for an estimated County cost of $449,578.50; Per low bid.
C. DT-R-0293-20 RESOLUTION -- Awarding Resolution issued to Martam Construction, Inc., for the 2020 Retaining Wall Repair Program, Section 19-RETWL-02-MS, for an estimated County cost of $305,175.40; Per low bid.
D. DT-P-0086-20 Recommendation for the approval of a contract to STV Incorporated, to provide Professional Construction Engineering Services for improvements along CH 33/75th Street, from Lyman Avenue to Exner Road, Section 16-00233-00-CH, for a contract total not to exceed $585,287.72; Professional Services (Architects, Engineers, and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
E. DT-P-0087-20 Recommendation for the approval of a contract to DLZ Illinois, Inc., to provide Professional Preliminary (Phase I) and Design (Phase II) Engineering Services for the Central Signal System Expansion #3 and Professional Preliminary (Phase I) Engineering Services for the Central Signal System Expansion #4, Section 19-DCCSS- 04-TL, for a contract total not to exceed $482,566.44; Professional Services (Architects, Engineers, and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
F. DT-P-0092-20 Recommendation for the approval of a contract to SPAAN Tech, Inc., to provide Professional Construction Engineering Services, upon request of the Division of Transportation, Section 20-CENGR-07-EG, for a contract total not to exceed $300,000; Professional Services (Architects, Engineers, and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
G. Authorization for Overnight Travel -- Heavy Equipment Crew Leader to travel to Effingham, Illinois from October 4, 2020 through October 9, 2020 to attend the Illinois Public Service Institute Focus on Service Excellence (1 of 3). Expenses to include Registration, Transportation, Lodging and Meals, for an estimated County cost of $1,685.82.
H. Authorization for Overnight Travel -- Heavy Equipment Crew Leader to travel to Effingham, Illinois from October 4, 2020 through October 9, 2020 to attend the Illinois Public Service Institute Focus on Service Excellence (1 of 3). Expenses to include Registration, Transportation, Lodging and Meals, for an estimated County cost of $1,685.82.
I. Authorization for Overnight Travel -- Heavy Equipment Crew Leader to travel to Effingham, Illinois from October 4, 2020 through October 9, 2020 to attend the Illinois Public Service Institute Focus on Service Excellence (2 of 3). Expenses to include Registration, Transportation, Lodging and Meals, for an estimated County cost of $1,685.82.
J. Authorization for Overnight Travel -- Heavy Equipment Crew Leader to travel to Effingham, Illinois from October 4, 2020 through October 9, 2020 to attend the Illinois Public Service Institute Focus on Service Excellence (2 of 3). Expenses to include Registration, Transportation, Lodging and Meals, for an estimated County cost of $1,685.82.
K. Authorization for Overnight Travel -- Heavy Equipment Crew Leader to travel to Effingham, Illinois from October 4, 2020 through October 9, 2020 to attend the Illinois Public Service Institute Focus on Service Excellence (3 of 3). Expenses to include Registration, Transportation, Lodging and Meals, for an estimated County cost of $1,685.82.
L. Authorization for Overnight Travel -- Vehicle Maintenance Crew Leader to travel to Effingham, Illinois from October 4, 2020 through October 9, 2020 to attend the Illinois Public Service Institute Focus on Service Excellence (3 of 3). Expenses to include Registration, Transportation, Lodging and Meals, for an estimated County cost of $1,685.82.
16. DISCUSSION
A. Discussion -- PA99-0646 Pension Obligation Projections Required by the Local Government Wage Increase Transparency Act
17. OLD BUSINESS
18. NEW BUSINESS
19. EXECUTIVE SESSION
A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (11) - Pending Litigation
B. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (2) - Collective Negotiating Matters
20. MEETING ADJOURNED
A. This meeting is adjourned to Tuesday, April 14, 2020 at 10:00 a.m.
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=8910&Inline=True
Alerts Sign-up