Du Page County Finance Committee met March 10.
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT
4. CHAIRMAN'S REMARKS - CHAIR LARSEN
5. APPROVAL OF MINUTES
A. Finance Committee - Regular Meeting - Tuesday February 25th, 2020
6. BUDGET TRANSFERS
A. FI-R-0274-20 RESOLUTION -- Budget Transfers 3-10-20 Budget Transfers Various Companies and Accounting Units
7. PROCUREMENT REQUISITIONS
A. Economic Development - Elliott
1. ED-R-0267-20 RESOLUTION -- DuPage Convention and Visitors Bureau Designation of Representation for Grant Purposes
B. Environmental - Chaplin
1. EN-R-0266-20 RESOLUTION -- Secondary Host Community Benefit Agreement DuPage County, Illinois, and Lakeshore Recycling Systems, LLC For A Solid Waste Transfer Facility
C. Health & Human Services - DiCianni
1. HHS-P-0069-20 Recommendation for the approval a contract purchase order to Maxim Healthcare Services Inc. dba Maxim Staffing Solutions, to provide supplemental staffing (CNA's, LPN's and RN's), for the DuPage Care Center, for the period April 10, 2020 through April 9, 2021, for a total contract amount not to exceed $1,300,000.00, per renewal option under Proposal #17-003-GV, third and final optional renewal.
2. Change Order -- HHS-P-0028B-19 - Amendment to Resolution HHS-P-0028A-19, issued to Advacare Systems, to increase the contract in the amount of $6,462.00, for rental of low air loss and bariatric mattresses/beds and low air loss wheelchair cushions (category 1 & 2), taking the contract amount of $88,500.00, resulting in an amended contract total amount not to exceed $94,962.00, an increase of 7.30%, accumulative of 35.66%. (3701-0001 SERV)
3. Change Order -- HHS-P-0425A-15 - Amendment to Resolution HHS-P-0425-15, issued to AirGas USA, LLC, to increase the contract in the amount of $5,600.00, for liquid medical oxygen for central supply system at the DuPage Care Center, taking the contract amount of $48,280.00, resulting in an amended contract total amount not to exceed $53,880.00, an increase of 11.60%. (1117-0001 SERV)
4. Change Order -- HHS-P-0100B-19 - Amendment to Resolution HHS-P-0100A-19, issued to Maxim Healthcare Services dba Maxim Staffing Solutions, for supplemental staffing (CNA's, LPN's & RN's), for the period April 10, 2019 through April 9, 2020, to increase encumbrance in the amount of $235,000.00, resulting in an amended contract total amount not to exceed $1,094,000.00, a 27.36% increase, accumulative increase of 143.11% . (3818-0001 SERV)
D. Technology - Hart (Contingent Upon Parent Committee Approval)
1. TE-P-0070-20 Recommendation for the approval of a contract to Canon Solutions America, Inc., for off-site copy and print services with web-based ordering software configured to DuPage County copy/print standards for Information Technology. This contract covers the period of April 1, 2020 through March 31, 2024 for Information Technology, for a contract total amount of $597,000, per most qualified Offer, highest responsible score per bid #20-009-IT.
2. TE-P-0071-20 Recommendation for the approval of a contract to CDW Government, Inc. for Microsoft Azure Cloud Service overages in 2019 for GIS and Information Technology, for a total contract amount of $26,534.24, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - Microsoft Enterprise Agreement Pricing - Contract #CMS6945110. The State of Illinois bid the contract and CDW-G won the bid.
3. TE-P-0072-20 Recommendation for the approval of a contract to AT&T for telecommunication services, including Internet, inbound, outbound, and long-distance service for County agencies, for Information Technology. This contract covers the period of May 18, 2020 through May 17, 2021, for a contract total amount of $95,112.00. This is the first of two (2) one-year renewals, per most qualified offer per Proposal #17-002-LG.
4. TE-P-0073-20 County Contract issued to CDW Government, Inc., for the purchase of two (2) Palo Alto Firewalls to support higher bandwidth and annual support and subscriptions for Palo Alto Firewalls for the DuPage County Network, for Information Technology, for the period of March 15, 2020 through March 14, 2021, for a total contract amount of $59,190.96. Contract pursuant to the Intergovernmental Cooperation Act - National IPA Technology Solutions #2018011-01. While this procurement is being made utilizing the above National IPA contract, additional quotes were obtained to ensure that this contract was providing the lowest cost.
E. Transportation-Puchalski
1. DT-R-0263-20 RESOLUTION -- Awarding Resolution issued to SKC Construction, Inc., for the 2020 Pavement Preservation/Crack Sealing Program, Section 20- CRKSL-06-GM, for an estimated County cost of $50,500; Per low bid.
2. DT-R-0264-20 RESOLUTION -- Awarding Resolution to K-Five Construction Corporation for the 2020 Pavement Maintenance (North) Program, Section 20- PVMTC-13-GM, for an estimated County cost of $3,772,815.73; Per low bid.
3. DT-R-0265-20 RESOLUTION -- Awarding Resolution to K-Five Construction Corporation for the 2020 Pavement Maintenance (South) Program, Section 20- PVMTC-14-GM, for an estimated County cost of $4,438,723.23; Per low bid.
4. DT-P-0064-20 Recommendation for the approval of a contract to Rilco, Inc., to furnish and deliver automotive lubricants, as needed for the Division of Transportation, for the period May 1, 2020 through April 30, 2021, for a contract total not to exceed $30,000; Per renewal option under bid award 18-070-GV, second of three options to renew.
5. DT-P-0065-20 Recommendation for the approval of a contract to Decker Supply Co., Inc., to furnish and deliver sign posts, as needed for the Division of Transportation, for the period May 1, 2020 through April 30, 2021, for a contract total not to exceed $45,000; Per renewal option under bid award 18-037-JM, second of three options to renew.
6. DT-P-0066-20 Recommendation for the approval of a contract to Altorfer Industries, Inc., to furnish and deliver Caterpillar repair and replacement parts, as needed for the Division of Transportation, for the period May 1, 2020 through April 30, 2021, for a contract total not to exceed $45,000; Per 55 ILCS 5/5-1022 “Competitive Bids (c) not suitable for competitive bids” (Direct replacement of compatible equipment parts).
7. DT-P-0067-20 Recommendation for the approval of a contract to ESI Consultants, Ltd., to provide Professional Construction Engineering Services for the 2020 Pavement Maintenance (North) Program, Section 20-PVMTC-13-GM, for a contract total not to exceed $291,634.60; Professional Services (Architects, Engineers, and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
8. DT-P-0068-20 Recommendation for the approval of a contract to Primera Engineers, Ltd., to provide Professional Construction Engineering Services for the 2020 Pavement Maintenance (South) Program, Section 20-PVMTC-14-GM, for a contract total not to exceed $312,924.65; Professional Services (Architects, Engineers, and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
9. Change Order -- DT-P-0008A-20 – Amendment to Resolution DT-P-0008-20, issued to Rush Truck Center of Illinois, Inc., for the purchase of four (4) tandem axle six- wheelers for the Division of Transportation, to increase the funding in the amount of $3,920, resulting in an amended contract total amount of $782,946, an increase of 0.50%.
10. Change Order -- DT-P-0094A-19 – Amendment to Resolution DT-P-0094-19, issued to Rush Truck Center of Illinois, Inc., for the purchase of four (4) tandem axle six- wheelers with snow and ice equipment for the Division of Transportation, to increase the funding in the amount of $4,880, resulting in an amended contract total amount of $695,880, an increase of 0.71%.
11. Amendment -- DT-R-0178A-19 – Amendment to Resolution DT-R-0178-19 issued to Benchmark Construction Company for Drainage Improvements at CH 5/Main Street and 2nd Street, Section 18-00207-02-SS, to decrease the funding in the amount of $58,767.60 and close, resulting in a final County cost of $329,855.40, a decrease of 15.12%.
12. Amendment -- DT-R-0286A-19 issued to Builder’s Paving, LLC for the CH 35/55th Street Pavement Patching Project, Section 19-HMPAT-00-GM, to decrease the funding in the amount of $27,312.32 and close, resulting in a final County cost of $558,190.98, a decrease of 4.66%.
13. Amendment -- DT-R-0164A-19 – Amendment to Resolution DT-R-0164-19 issued to Schroeder Asphalt Services, Inc., for the Downers Grove Township 2019 Road Maintenance Program, Section 19-03000-01-GM, to decrease the funding in the amount of $44,760.58 and close, resulting in a final Township cost of $1,025,625.58, a decrease of 4.18%.
8. FINANCE RESOLUTIONS
A. FI-R-0270-20 RESOLUTION -- Recommendation to renew the Master Contract Agreement to the DuPage County Procurement Division, as Lead Agency for the Omnia Partners Public Sector for systems furniture, free-standing furniture, seating, filing systems/equipment and related products and support services to Spacesaver Corporation, at the attached rates shown herein established by Proposal #P15-150-DT, for the period April 1, 2020 through March 31, 2021. Per renewal option under Proposal P15-150-DT- second and final contract renewal
B. FI-R-0271-20 RESOLUTION -- Recommendation to renew the Master Contract Agreement to the DuPage County Procurement Division, as Lead Agency for the Omnia Partners Public Sector for systems furniture, free-standing furniture, seating, filing systems/equipment and related products and support services to National Office Furniture, Inc., at the attached rates shown herein established by Proposal #P15-150-DT, for the period April 1, 2020 through March 31, 2021. Per renewal option under Proposal P15-150-DT-second and final contract renewal
C. FI-R-0272-20 RESOLUTION -- Recommendation to renew the Master Contract Agreement to the DuPage County Procurement Division, as Lead Agency for Omnia Partners Public Sector for systems furniture, free-standing furniture, seating, filing systems/equipment and related products and support services to Allsteel, Inc., at the same terms agreed to in Proposal #P15-150-DT, for the period April 1, 2020 through March 31, 2021, per renewal option under Proposal P15-150-DT-second and final contract renewal
D. FI-R-0273-20 RESOLUTION -- Recommendation to renew the Master Contract Agreement to the DuPage County Procurement Division, as Lead Agency for the Omnia Partners Public Sector for systems furniture, free-standing furniture, seating, filing systems/equipment and related products and support services to Kimball Office, Inc., at the attached rates shown herein established by Proposal #P15-150-DT, for the period April 1, 2020 through March 31, 2021. Per renewal option under Proposal P15-150-DT- second and final contract renewal
E. FI-R-0275-20 RESOLUTION -- Additional Appropriation for the County Infrastructure Fund Company 6000, Accounting Unit 1225 $465,000
F. FI-R-0276-20 RESOLUTION -- Additional Appropriation for the County Infrastructure Fund Company 6000, Accounting Unit 1220 $695,267
G. FI-R-0279-20 RESOLUTION -- Additional Appropriation for the Conservation and Recreation Fund Wetland Mitigation Bank Danada Company 1600, Accounting Unit 3142 $41,591
H. FI-R-0280-20 RESOLUTION -- Additional Appropriation for the Circuit Court Clerk Operations and Administration Fund Company 1400, Accounting Unit 6710 $450,000
I. FI-R-0281-20 RESOLUTION -- Resolution providing for the issuance of not to exceed $52,000,000 in aggregate principal amount of its revenue refunding bonds (the Morton Arboretum Project), series 2020 (green bonds), which bonds will be payable from loan payments and other amounts described in the herein described trust indenture; authorizing the execution of a loan agreement, a trust indenture and a bond purchase agreement and related documents in connection with the sale of the bonds; authorizing the distribution of a preliminary official statement and an official statement; and setting forth the terms and conditions upon which the bonds are to be issued and providing for other matters consistent with the issuance, sale and delivery of the bonds.
J. FI-R-0277-20 RESOLUTION -- Placing Names on Payroll
9. ETSB - NOONAN
A. ETS-R-0278-20 RESOLUTION -- First Amendment to the Intergovernmental Agreement Between the Pleasantview Fire Protection District and the County of DuPage, Illinois on behalf of the Emergency Telephone System Board for the DuPage Emergency Dispatch Interoperable Radio System (DEDIRS).
10. INFORMATIONAL
A. Payment of Claims
1. Payment of Claims -- 02/21/2020 Paylist
2. Payment of Claims -- 02/25/2020 Paylist
3. Payment of Claims -- 02/26/2020 Paylist
4. Payment of Claims -- 02/28/2020 Paylist
5. Payment of Claims -- 03/03/2020 Paylist
B. Wire Transfers
1. Wire Transfers -- 03/05/2020 Wire Transfer Co 1100
C. Appointments
1. CB-R-0268-20 RESOLUTION -- Appointment of Dennis E. Moran to the Zoning Board of Appeals
2. CB-R-0269-20 RESOLUTION -- Appointment of Jennifer Fahey Heller as Weed Control Superintendent
D. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN 021-20 Sustained Traffic Enforcement Program (STEP) FY21 - Illinois Department of Transportation - DuPage County Sheriff's
Office $32,675.76
2. Grant Proposal Notifications -- GPN 022-20 COPS Law Enforcement Mental Health & Wellness Act 2020 - US Dept. of Justice-Community Oriented Policing Service
(COPS)- $96,000.00
3. Grant Proposal Notifications -- GPN 019-20 - WIOA Rapid Response Layoffs & Closings PY19, Illinois Department of Commerce and Economic Opportunity, $66,555.00
11. EXECUTIVE SESSION
A. Move into Executive Session Pursuant to Open Meetings Act 5 ILCS 120/2(c)5 - the Purchase or Lease of Real Property
12. OLD BUSINESS
13. NEW BUSINESS
14. ADJOURNMENT
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=8889&Inline=True
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